Dear Partners,
Please find here the requirement for *Administrative Assistant *position here in *NJ * for a 6 months contract, please go through the requirement and send me your updated resumes with your employer details and couple of your professional references ASAP. Please send your profile to [email protected] *Title : Administrative Assistant * *Location NJ * *Duration 6 Months* *Job Description :* Provide administrative support to Area Vice President of Sales. Administrative Assistant oversees and manages all office procedures and other tasks as assigned by the AVP. Duties include general clerical project based work. Project a professional company image through in-person, electronic communication and phone interaction. Duties and Responsibilities: 1. Closely monitor Area VP email and delegate appropriately. 2. Prepare Area VP expense reports 3. Maintain Area VP and office calendar to coordinate work flow and meetings. 4. Maintain confidentiality in all aspects of client, staff and agency information. 5. Oversee all aspects of general office coordination. 6. Interact with clients, vendors and visitors. 7. Answer telephones and transfer to appropriate staff member. 8. Open, sort and distribute incoming correspondence, including faxes and email. 9. Sign for and distribute UPS/FedEx or similarly delivered packages. 10. .Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing. 11. File and retrieve organizational documents, records and reports. 12. Coordinate and maintain records for staff, office space, telephones, parking, company debit card and office keys. 13. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, or other programs. 14. May conduct research, compile data and prepare documents for consideration and presentation to the AVP, staff and RVP. 15. Set up and coordinate meetings and conferences. 16. Prepare agendas and make arrangements for branch meetings. 17. Interact with other EAs in the sales region 18. Attend meetings as requested in order to record minutes. 19. Compile, transcribe and distribute minutes of meetings. 20. Make travel arrangements for AVP, other members of management and staff. 21. Collect and maintain inventory of office equipment and supplies. 22. Research, price and purchase office equipment and supplies. 23. Arrange for the repair and maintenance of office equipment. 24. Support staff in assigned project‐based work. 25. Assists in special events, such as fundraising activities. 26. Other duties as assigned by AVP Knowledge, Skills and Abilities: Computer literate. Good writing, analytical and problem‐solving skills. Knowledge of principles and practices of organization, planning, records management and general administration. Ability to communicate effectively. Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and fax machines. Ability to follow oral and written instructions. Minimum Qualifications: 1. Minimum 2 years College degree 2. At least three (3) years experience in general office responsibilities and procedures. 3. Must be computer literate. 4. Knowledge of principles and practices of basic office management and organization. 5. Knowledge of the basic principles and practices of bookkeeping. 6. Ability to work well either alone or as part of a team Thanks & Regards, Ramesh *Bevor Inc* 60 E Simpson Ave Box 2869 Jackson, WY 83001 [email protected] Direct: 813-506-8016
