TidBITS#648/23-Sep-02
=====================
Drowning in email? You need filters, and according to William
Porter, you need Mailsmith, thanks to its innovative distributed
filtering approach. Matt Neuburg offers a quick look at the new
StuffIt Deluxe 7 and its new StuffIt X file format, we announce
our sessions at the upcoming O'Reilly Mac OS X Conference, and we
glance at a trio of updates from Apple, a new version of the
PowerMate software, and an 8-inch Godzilla-shaped FireWire hub.
Topics:
MailBITS/23-Sep-02
Meet Us at O'Reilly Mac OS X Conference; Discount Available
StuffIt Deluxe 7 - What's In a Filename?
Mailsmith and Distributed Filtering, Part 1
<http://www.tidbits.com/tb-issues/TidBITS-648.html>
<ftp://ftp.tidbits.com/issues/2002/TidBITS#648_23-Sep-02.etx>
Copyright 2002 TidBITS Electronic Publishing. All rights reserved.
Information: <[EMAIL PROTECTED]> Comments: <[EMAIL PROTECTED]>
---------------------------------------------------------------
This issue of TidBITS sponsored in part by:
* Make friends and influence people by sponsoring TidBITS!
Put your company and products in front of tens of thousands of
savvy, committed Macintosh users who actually buy stuff.
For more information and rates, email <[EMAIL PROTECTED]>.
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* SMALL DOG ELECTRONICS: Flat Panel iMacs on Sale! <----------------- NEW!
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* Bare Bones Software Mailsmith 1.5 -- Extra-Strength Email for <---- NEW!
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and Apple Mail. Powerful filters, robust scripting, and more.
For more info and a free demo: <http://www.barebones.com/>
---------------------------------------------------------------
MailBITS/23-Sep-02
------------------
**Apple Releases Mac OS X 10.2.1 and iTunes 3.0.1** -- Apple
pushed a trio of small upgrades out the door last week through
Software Update and as separate downloads. The most significant
was Mac OS X 10.2.1, which peppers the operating system
with numerous small enhancements. Examples include improved
compatibility between iMovie and media converters; the capability
for CDs burned on a Mac to be read under Windows; improvements in
Mail to avoid messages being lost when the connection is broken;
resolved printing issues; and a handful of iBook fixes. Mac OS X
10.2.1 is a 17.1 MB download. Also released, but without details
about what's changed, was iTunes 3.0.1, which offers unspecified
performance enhancements and Jaguar compatibility; the update is
a 5 MB download. Finally, Apple posted Security Update 2002-09-20,
which replaces the Terminal application for an undisclosed reason;
the download is 680K. [JLC]
<http://docs.info.apple.com/article.html?artnum=107036>
<http://docs.info.apple.com/article.html?artnum=120134>
<http://docs.info.apple.com/article.html?artnum=120150>
**PowerMate 1.5 Released** -- Griffin Technology has released
PowerMate 1.5, an update to the software running its eerily
popular $45 multimedia controller (the "shiny knob" we wrote about
in our Macworld Expo San Francisco 2002 superlatives article. New
in this version is emulation for Volume Up, Volume Down, and Eject
keys; a Global Only setting; and a Long Click user action, as well
as a few minor fixes. PowerMate 1.5 is available in versions for
both Mac OS 9 and Mac OS X, and is a 3 MB download. [JLC]
<http://www.griffintechnology.com/software/software_powermate.html>
<http://db.tidbits.com/getbits.acgi?tbart=06687>
**DragThing 4.5 Gets Tabbed** -- James Thomson's DragThing, the
favorite Mac OS X launcher of some of us here at TidBITS, has
now been upgraded to version 4.5. Aside from fixing some bugs
introduced by Jaguar, this version sports a major new feature:
a dock can now live off-screen, with just its tabs visible. When
you click or drag into a tab, or use a hot key combination, the
full dock slides into view (rather like Mac OS 9's tabbed windows
or Sig Software's Drop Drawers X utility; see "Top Mac OS X
Utilities: Alternative Controls" in TidBITS-628_ for more details
on both DragThing and Drop Drawers X). There are also many other
small improvements, too numerous to mention here. This upgrade is
free for registered owners of DragThing 4, $25 for new users (with
a $20 cross-grade offer for owners of other launchers). [MAN]
<http://www.dragthing.com/english/whatsnew.shtml>
<http://db.tidbits.com/getbits.acgi?tbart=06805>
**Hubzilla Meets Macintosh** -- Okay, this is just too funny.
Charismac Engineering has introduced a 4-port FireWire hub
embedded into an 8-inch (20 cm) tall plastic Godzilla toy. The
ports are in his scaly back, his eyes are red LEDs, and there's
a blue LED in his mouth (the LEDs all light up whenever Hubzilla
is connected to your Mac). No drivers are necessary, though an
optional power adapter (sold separately) provides external power
if needed. Hubzilla costs $75 (which doesn't seem like an
unreasonable markup over a boring old FireWire hub), and Charismac
is taking pre-orders now. Normally we wouldn't write about a
product that wasn't available, but Tony Overbay of Charismac
told me the response has been great and he fully expects to sell
out of the initial shipment (due to arrive in early November) on
pre-orders alone. Hubzilla will remain available, but the second
large shipment likely won't be available in time for the holiday
shopping frenzy, though it might make it to Macworld Expo in
January. Who knows, Charismac might be starting the next big
design movement in computer hardware - disguising it as retro
toys from yesteryear. [ACE]
<http://www.charismac.com/Products/hubzilla/>
Meet Us at O'Reilly Mac OS X Conference; Discount Available
-----------------------------------------------------------
by Adam C. Engst <[EMAIL PROTECTED]>
Next week, after celebrating Tonya's birthday on Sunday, I'm
jetting off to Santa Clara, CA to speak at and attend the O'Reilly
Mac OS X Conference from September 30th through October 3rd. On
Wednesday, 02-Oct-O2 at 2:15 PM, I'll be presenting a session
called "Mac OS X Report Card" in which I'll grade Apple's
performance with respect to different aspects of Mac OS X. For
a sneak peak at the talk, read what TidBITS Talk participants
think of my grades. Also, in "Automating Mac OS X" on Tuesday,
01-Oct-02 at 10:45 AM, TidBITS Contributing Editor Matt Neuburg
will be showing how you can use tools like QuicKeys, BBEdit, and
REALbasic along with applications like Eudora, Microsoft Word, and
FileMaker Pro to turn your Mac into a mindless automaton (better
it than you!).
<http://conferences.oreillynet.com/macosx2002/>
<http://conferences.oreillynet.com/cs/macosx2002/view/e_sess/3371>
<http://db.tidbits.com/getbits.acgi?tlkthrd=1760>
<http://conferences.oreillynet.com/cs/macosx2002/view/e_sess/3150>
If you've been looking for a Macintosh conference that's somewhere
between Macworld Expo and MacHack in technical depth, this one may
be your cup of tea. There are sessions of interest to developers,
but also plenty that will intrigue network administrators,
technologists, and power users. Along with the usual suspects
like Tim O'Reilly, Ted Landau, and David Pogue, a number of
TidBITS and TidBITS Talk contributors will be speaking, including
Glenn Fleishman, Dori Smith, Rich Siegel, Stuart Cheshire, Cory
Doctorow, Gordon Meyer, and Dan Frakes. Along with all the
scheduled sessions, a number of us will be hanging out in
the evenings for informal discussions and a Birds of a Feather
session Wednesday night at 9:00 PM - think of it as TidBITS Talk
in real time.
<http://conferences.oreillynet.com/pub/w/19/speakers.html>
<http://conferences.oreillynet.com/pub/w/19/bof.html>
If you have considered attending the conference, but haven't
yet signed up, O'Reilly has extended this 35 percent off discount
code - macosx02tdbt - to TidBITS readers. Hope to see you there!
StuffIt Deluxe 7 - What's in a Filename?
----------------------------------------
by Matt Neuburg <[EMAIL PROTECTED]>
Perhaps you've never been tight on disk space; and perhaps you've
always lived in some remote hermitage with no desire to share
files with others. But I doubt it. If I'm right, and if you've
been a Mac user for any length of time, then of all the good old
workhorse utilities you depend on without even thinking, surely
Aladdin's StuffIt is the one you take the most for granted.
Archive a file or a folder and presto, it takes up less space on
your hard disk and less bandwidth when transmitting it over the
Internet. That's why when Mac OS X came out in March of 2001, I
was glad to see a Mac OS X-compatible version of StuffIt Expander
included in the Utilities folder. There was just one problem: It
didn't work.
I exaggerate, of course. It worked pretty well most of the time.
But every now and then I'd download an application, expand it with
StuffIt Expander, and find the result unusable. Often I'd check
back on the Web site to find a second version, compressed in some
other way - as a gzipped disk image to be opened and mounted with
Disk Copy, for example - because users had found that the StuffIt-
compressed version wouldn't work for them.
Like so many other early Mac OS X programs, StuffIt at this time
had various shortcomings, but the most glaringly obvious was its
inability to deal with long filenames. The restriction on how
long the name of a file could be had been lifted from 31 to 255
characters when HFS+ arrived over 4 years ago, and high-level
programming APIs to deal with long filenames were provided
starting with Mac OS 9. But most users didn't actually encounter
long filenames until Mac OS X, where such names could at last be
assigned in the Finder and when saving - in appropriately written
programs, that is. Some programs, such as Microsoft Office,
couldn't (and still can't) deal with long filenames even under
Mac OS X.
In the case of StuffIt, the problem was particularly serious,
because it turned an archive into a kind of roach motel: long
filenames could go in but they couldn't come out. Expanding an
archive containing long filenames would change those names into
something shorter. That might be annoying by itself, but keep in
mind that Mac OS X is full of filenames you can't normally even
see. Even if an application's name is short, an application file
in Mac OS X is often actually a package (essentially a special
folder), and one of the many files inside it might have a long
filename. If that name gets munged, the application likely won't
work.
In September 2001, Aladdin released StuffIt 6.5, still without
support for long filenames. Now, a year later, the problem is at
last solved. Aladdin has released StuffIt Deluxe 7.0, boasting a
new file format, StuffIt X, which handles long filenames. Various
other improvements in the new format include stronger encryption,
the capability to include huge amounts of data in an archive,
optional redundancy to prevent data loss, and claims of tighter
compression.
<http://www.stuffit.com/stuffit/sitxformat.html>
**StuffIt X** -- In the past, a new StuffIt file format has not
been cause for rejoicing. Readers will doubtless call to mind
the StuffIt 5 debacle of early 1999, when a new format that lacked
backwards compatibility caused no end of trouble until everyone
had finally upgraded. Public faith in Aladdin was seriously
undermined, and Aladdin knew it. With this release, though,
Aladdin has taken steps to redeem itself through what seems to
me a sensible approach. The new format isn't compatible with the
old, and doesn't try to be, but you can easily tell the formats
apart: archives in the new format are distinguished by the ".sitx"
suffix. Meanwhile, StuffIt can still unstuff and (more important)
archive to the old ".sit" format, resulting in complete and
readily accessible backwards compatibility. If you don't want to
use the new format, you don't have to. Of course, if your archive
involves long filenames, you do have to. Although current and past
versions of StuffIt Expander cannot expand StuffIt X archives, the
free StuffIt Expander 7 can, and it's available now.
<http://www.stuffit.com/expander/macupdates.html>
As with StuffIt Deluxe 6.5, StuffIt 7's Finder integration is
provided through the Finder contextual menu and the Magic Menu
menu icon. My menubar is too full as it is, so I don't even
install Magic Menu, but I am tremendously fond of the contextual
menu, since it puts StuffIt's functionality just a Control-click
(or right-click) away. The contextual menu is thus the main way
I stuff and expand things; I almost never fire up the actual
StuffIt Deluxe application.
Unfortunately, though, the items of this contextual menu don't
provide a choice between archiving to the new or old format; you
must remember to set a preference first. The included DropStuff
droplet has the same problem; instead of providing two droplets,
one to stuff as .sit and one to stuff as .sitx, Aladdin still
gives you just one, and you must set its preferences appropriately
before dropping anything on it. I find these interface decisions
of Aladdin's extremely annoying. The most convenient solution to
such difficulties is probably to take advantage of the included
StuffIt Express PE application, which lets you make your own
droplets, onto which files and folders can later be dropped for
archiving to a particular format (StuffIt Express can do much
more; if you need to perform the same set of file manipulation
tasks on a group of files, it's worth a look). Ironically, you
can't save a StuffIt Express drop box with a long filename.
Other features in StuffIt Deluxe 7 include a Drag and Drop window
for compressing files, integration with Microsoft Word so you can
compress and mail documents from Word 2001 and Word X, full
support for Zip archives, support for Microsoft Entourage and
Apple's Mail with the Stuff and Mail component, command-line
tools for stuffing and unstuffing files, and an ArchiveSearch
application for searching within StuffIt and Zip archives.
StuffIt Deluxe 7 costs $80, or $30 to upgrade. Also available
is the $50 StuffIt Standard Edition (previously known as StuffIt
Lite), which includes DropStuff, DropZip, DropTar, and StuffIt
Expander.
<http://www.stuffit.com/stuffit/deluxe/>
<http://www.stuffit.com/stuffit/lite/>
Mailsmith and Distributed Filtering, Part 1
-------------------------------------------
by William Porter <[EMAIL PROTECTED]>
We've never met, but I know something about you: you're getting
more email this year than you did last year, possibly a lot more.
If you simply let messages pile up in your incoming and outgoing
mailboxes, sooner or later you'll have an organizational nightmare
on your hands. The best way to prevent this nightmare (and the
best way to deal with the mess if it has already developed) is
to define and use email filters. Indeed, after allowing you to
receive mail and send mail, helping you organize your mail is the
single most useful thing an email client can do, and filtering is
the number one tool for the job.
This article is a followup to "Mailsmith 1.5: Lean, Mean Email
Machine," my review of Mailsmith in TidBITS-638_. In that review,
I stated my judgment that Mailsmith's filtering options are more
powerful, more flexible, and more varied than those of any other
Mac OS email client. Mailsmith's most distinctive feature, called
"distributed filtering," is so novel that the editors of TidBITS
have given me a chance to say a bit more about the subject, both
so people considering Mailsmith come to appreciate what it might
offer them, and so those already using Mailsmith can take full
advantage of the power at their fingertips.
<http://db.tidbits.com/getbits.acgi?tbart=06870>
<http://www.barebones.com/products/mailsmith.html>
**Distributed Filtering** -- You can use, and people do use,
Mailsmith's filters in the traditional way, simply sorting
incoming messages into the appropriate destination mailboxes.
Mailsmith's traditional filters are powerful; perhaps more so
than those in any other email program. But Mailsmith also
provides a completely different and wholly original way to
approach filtering: distributed filtering.
If you use traditional filters, every message, as soon as it hits
the incoming mailbox, is examined by each and every filter you
have defined. Even if the message happens to meet the test in
filter 29, it must usually continue to be tested against filters
30 through 50. When all the filters have had a chance to examine
the incoming message, the program determines which tests, if any,
have been satisfied, then decides how to process the message,
resolving conflicts between filters if necessary. Normally, the
result is that the message is sent directly to the mailbox where
you want it to end up. Note that, in this scenario, the way your
mailboxes are organized has no effect whatsoever upon filtering.
Not so with Mailsmith's distributed filtering, which uses the way
your mailboxes are organized as a way of controlling and limiting
the application of filters to incoming messages. Incoming messages
are greeted initially by the mailboxes at the top level of the
hierarchy, starting with the first one in alphabetical order. As
soon as a mailbox "recognizes" an incoming message, that is, as
soon as a test in one of the filters attached to a mailbox is met,
that mailbox lays claim to the message. The message now continues
to be examined by any mailboxes inside the one that claimed it;
but the message will never be tested by filters attached to
mailboxes at the first level of the hierarchy that come
alphabetically after the mailbox that claimed it.
**How Distributing Filtering Works** -- My description above is by
necessity a bit abstract, so let's look at a concrete example that
shows the power of distributed filters.
Consider the following mailbox hierarchy, based loosely on my own
setup. The (incoming) and (trash) mailboxes belong to Mailsmith -
in other words, they are created by Mailsmith and cannot be moved,
deleted or renamed. I created the other top level mailboxes -
clients, lists & subscriptions, and personal - which correspond
to the three main server accounts (POP mailboxes) from which I
download email.
(incoming)
(trash)
clients
lists & subscriptions
- Mailsmith
-- Mailsmith / keep
- FileMaker
-- FileMaker / keep
- TidBITS
personal
Let's create filters that will catch messages from the first two
server accounts:
If Server Account Contains "clients"
[Then] Deposit
and
If Server Account Contains "lists"
[Then] Deposit
Now attach the first filter to the clients mailbox and attach the
second filter to the lists & subscriptions mailbox. (Note that my
example filters look much like what you will see in the Mailsmith
filter definition dialog. I've edited them only slightly to make
them easier to understand here.)
When new mail arrives from the lists server account, it will be
offered first to the clients mailbox for examination, because
"clients" sorts alphabetically before "lists & subscriptions." But
the message won't match the criterion in the clients filter, so it
will be passed to lists & subscriptions. The filter attached to
that mailbox will match the message, so the message will be
deposited in lists & subscriptions. The personal mailbox will
never see it.
But the message is not home yet. It may be filtered further by the
mailboxes inside lists & subscriptions. There is a mailbox named
"TidBITS" in there, and let's assume that this filter is attached
to it:
If To Contains "tidbits"
[Then] Deposit
If our imaginary message happens to meet this test, it will end up
deposited in the TidBITS mailbox. Using distributed filters with
the "deposit" action, messages percolate through the mailbox
hierarchy in a straightforward and efficient way.
Why is this approach better? Setting up distributed filters is
concrete. You can visualize the way your filters will work by
simply looking at your mailbox list. This makes troubleshooting
easier, too. None of my mailboxes have more than one or two
filters attached to them; my incoming mailbox has no filters
attached to it at all. If mail does not end up where it is
supposed to end up, I just observe where it does end up in my
folder hierarchy, and climb back up the mailbox tree until I find
the branch where things went wrong. This process almost never
requires looking at more than one or two filters. In Microsoft
Entourage, by contrast, if you have fifty filters and one isn't
working, almost any of the other filters could potentially be
causing the problem -- not to mention Entourage's mailing list
rules and junk mail filters, both of which are located elsewhere
in the program.
**Filtering to the Max** -- So far we've looked only at the basics
of distributed filtering. What's most impressive about distributed
filtering is not that it does what traditional filters do, just a
little better, but rather that distributed filtering takes the
whole idea of processing your mail to a new level. Consider the
following:
I subscribe to the active and helpful Mailsmith Talk list. A
filter initially deposits incoming mail from the list in a mailbox
named "Mailsmith." When I find the time to read new messages,
their status changes from unread to read automatically. I enjoy
reading all the messages (traffic on the list is not so heavy that
this is impossible) but I'm interested in saving only a handful
each week. So as I read, if I want to keep a message for future
reference, I use a simple keystroke I defined to mark the message
with a custom label ("keep"). Now, inside my "Mailsmith" mailbox
there is a child mailbox named "Mailsmith / keep," to which two
filters are attached. Here is the first, named "Archiving."
If ((Label Is Equal To "keep"
Or From Contains "[EMAIL PROTECTED]")
Or Answered Is Equal to True)
And Read is Equal to True
[Then] Deposit
I've used parentheses above to show how Mailsmith interprets
the criteria. This filter catches messages that meet one of the
initial three criteria - I applied the label "keep" to them,
they're from me, or I replied to them, - and they have been read.
What happens to the rest of the messages? They are processed by
the following simple filter named "Trash."
If Read Is Equal To True
[Then] Transfer [to] "(trash)"
This filter simply takes everything that wasn't caught by the
first filter and moves it into the trash mailbox.
Note that the alphabetization of the filter names matters here. If
the Trash filter got to the messages before the Archiving filter,
well, all my read mail would get routed into the trash. I could
make the Trash filter safer by adding more tests to it, but I have
come to trust this setup completely.
Of course, incoming messages are by definition unread, so these
filters never catch new messages. They process messages _after_
they have been read; most filters process messages _before_ they
are read. So how are these filters activated? Although I could
automate the process by writing a simple AppleScript script that
runs, say, every time I launch Mailsmith, I prefer to activate the
filters manually, by using Mailsmith's Re-Apply Filters command
on selected mailboxes. Messages that had already been filtered
once when they arrived are now filtered again, and since their
properties have changed, they meet filter tests that they didn't
meet originally.
And so all my list traffic - hundreds of messages a day - is
processed from cradle to grave, so to speak, by Mailsmith's
distributed filters. I don't bother deleting messages one by one.
Instead, as I read, I focus on what I want to keep, rather than
on what I want to trash. This is far more efficient, since in most
cases, I want to keep far fewer messages than I want to delete.
**Contextual Filtering** -- But wait, distributed filtering is
even cooler yet! You can attach the very same filter to many
different folders, and its effect will be determined by the
context in which it is applied.
All of my list mail is processed in exactly the same way as mail
I receive from the Mailsmith Talk list. Mail from the various
FileMaker lists I subscribe to is deposited initially in a
"FileMaker" mailbox. Inside that mailbox, there is a child mailbox
named "FileMaker / keep," to which are attached the same two
filters attached to the "Mailsmith / keep" mailbox.
Look back at those two filters and you'll see they test for
properties that have nothing to do with whether a message came
to the Mailsmith list or the FileMaker list. You can test in
Entourage to see if a particular message is in a particular folder
and respond accordingly, but that isn't contextual filtering,
because the test must be defined within the filter.
**Filtering Multiple Accounts** -- Distributed filtering works
exceptionally well for users like me who have multiple email
accounts. It lets me route all mail from one account directly into
that account's top-level mailbox, and then filter further using
content-based tests specific to the mail I get from that account.
The content filtering works especially well for my list traffic,
since lists messages always come to the same address and are easy
to match in a filter.
Unfortunately, not all of my incoming mail is so cooperative,
and some of the uncooperative mail is extremely important. I try
to encourage my clients to use a special email address when they
write to me, so their mail ends up in a dedicated POP account.
I can then snag it with this filter attached to the clients
mailbox:
If Server Account Contains "clients"
[Then] Deposit
Inside the clients mailbox, I have special mailboxes defined for
clients with active projects. Each of these mailboxes has attached
to it a filter that catches mail specifically from that client.
For example, the mailbox for a client named Not So Big Company,
Inc., might look like this:
If From Contains "@notsobig.com"
[Then] Deposit
But as you might imagine, my clients do not always use the
preferred address when they write to me. Sometimes client mail
comes to my personal account instead. My solution is simply to
attach the client-specific filters both to the top level "clients"
mailbox and to the individual client mailboxes inside it. That
way, if the first filter doesn't catch the message, the second
filter will. Any given mailbox can have multiple filters attached
to it.
Is this approach better than simply defining a transfer-action
filter and attaching it to the incoming mailbox? I think so. Even
when there is a certain amount of redundancy in the way they are
applied, distributed filters are still easier to define and
troubleshoot, although it would be nice if Mailsmith's filter
list could show me to which mailboxes a given filter is currently
attached.
Next week, I'll finish up this explanation of Mailsmith's
innovative distributed filtering by examining how you can use
distributed filtering to manage not just your incoming mail, but
your outgoing mail as well. Plus, we'll look at how distributed
filtering can help you stem the ever-increasing tide of spam.
$$
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