TidBITS#720/08-Mar-04
=====================
Matt Neuburg returns with a review of DEVONthink, another entry in
his ongoing exploration of snippet keeping programs. James Rogers
also joins us to pass on instructions for setting up a password-
protected public iDisk folder and, for those who aren't .Mac
subscribers, how to access the iDisk public folders of other
users. In the news, we glance at the releases of Interarchy 7.0.1,
iDVD 4.0.1, AirPort 3.3.1, DiskWarrior 3.0.1, and QuicKeys X2 2.1.
Topics:
MailBITS/08-Mar-04
Sharing and Accessing the iDisk Public Folder
DEVONthink Thinks, So You Don't Have To
Hot Topics in TidBITS Talk/08-Mar-04
<http://www.tidbits.com/tb-issues/TidBITS-720.html>
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MailBITS/08-Mar-04
------------------
**Interarchy 7.0.1 Adds Polish** -- Only a few weeks after the
initial release of Interarchy 7.0 (see "Interarchy 7.0 Adds Tabs,
Improves Interface" in TidBITS-718_), Stairways Software has
released a free update to tweak a few features and squash a few
bugs. Interarchy 7.0.1 now supports custom port numbers for SFTP
connections, provides keyboard shortcuts for opening folders
in new tabs and for editing URLs, better handles aliases in the
Bookmarks window and Startup Items folder, and more. It's free
to registered users and is a 2.7 MB download. Because Interarchy
7.0.1 requires Mac OS X 10.2 or later, Stairways Software has made
Interarchy 6.3 available for free for those still using Mac OS 8.5
or later versions of the classic Mac OS. [ACE]
<http://www.interarchy.com/>
<http://www.interarchy.com/documentation/7/whatsnew.html>
<http://www.interarchy.com/main/download>
<http://db.tidbits.com/getbits.acgi?tbart=07549>
**iDVD 4.0.1 Fixes Burning Bugs** -- Apple last week released iDVD
Update 4.0.1 for owners of iLife '04. In now-typical Apple
verbosity, the release notes read simply that the update is
"highly recommended for all users of iDVD 4 and will provide
for improved reliability when authoring and burning DVDs." iDVD
Update 4.0.1 is a free 2 MB download via Software Update or the
link below. [JLC]
<http://www.apple.com/support/downloads/idvdupdate.html>
**AirPort Software Update 3.3.1 Released** - Apple posted an
update for owners of AirPort Extreme cards and base stations
that fixes a troublesome bug that could cause a kernel panic when
switching network locations. The update is a free 1 MB download
via Software Update or from Apple's Web site. [JLC]
<http://www.apple.com/support/downloads/airportsoftwareupdate.html>
**DiskWarrior 3.0.1 Builds New Boot CDs** -- Let's say you own
Alsoft's excellent DiskWarrior 3.0 disk repair utility, and let's
also say that you've upgraded to Mac OS X 10.3 Panther. You need
the DiskWarrior 3.0.1 update for Panther compatibility, but for
DiskWarrior to be entirely useful, you need its CD-ROM to be
capable of booting your Mac in case of emergency. How can you
update a program on CD-ROM? As I recently discovered, Alsoft has
created a clever updater that reads your existing DiskWarrior 3.0
CD-ROM, makes a disk image copy of it on your hard disk, updates
DiskWarrior on the copy, and then burns the updated image back to
a CD-R that you supply. The DiskWarrior 3.0.1 CD Update is a 3.0
MB download, and in my testing, updating the CD image and burning
a new CD worked like a charm.
<http://www.alsoft.com/DiskWarrior/support.html#Panther>
It's a great trick, but what Alsoft apparently couldn't do
(possibly for licensing reasons) is update the copy of Mac OS X
on the DiskWarrior CD-ROM that boots the Mac. So, if you have a
Mac released after August 2003, or if you don't have a CD burner,
you must order a new CD from Alsoft for $21. Be sure to read
all the information about the CD update on the DiskWarrior page
linked above, since the new CD has somewhat more strict system
requirements. If you don't currently own DiskWarrior, a new copy
costs $80. (For a full comparison of then-available disk repair
utilities, see David Shayer's "Shootout at the Disk Repair Corral"
in TidBITS-707_.) [ACE]
<http://db.tidbits.com/getbits.acgi?tbart=07451>
**QuicKeys X2 2.1 Released** -- CE Software last week shipped
QuicKeys X2 version 2.1, a free update for registered users of
QuicKeys X2 2.0 that improves the recording of shortcuts in
QuicKeys, offers additional control over the speed at which
QuicKeys types text, and the capability to jump to a particular
step in a shortcut. QuicKeys X2 2.1 is a 10.2 MB download, and
requires at least Mac OS X 10.2.3. New copies cost $100, upgrades
from previous versions are between $20 and $70, and there's a
30-day trial version you can test drive. [ACE]
<http://www.cesoft.com/products/qkx.html>
<http://www.cesoft.com/downloads/updates.html>
<http://db.tidbits.com/getbits.acgi?tbart=07458>
**DealBITS Drawing: Interarchy Winners** -- Congratulations to Al
Guild of mac.com, Daniel Bensky of eastlandpress.com, Mark Ryder
of chartermi.net, Rich Mulligan of pacbell.net, and Tom Wideman
of wideman.org, whose entries were chosen randomly in last week's
DealBITS drawing and who will be receiving a copy of Interarchy
7.0. Don't despair if we didn't pick your entry, since Stairways
Software is offering a special price on Interarchy for all TidBITS
readers, bringing the cost from $39 down to $34. The discount is
good through 15-Mar-04 via the second link below. Thanks to the
878 people who entered, and keep an eye out for future DealBITS
drawings. [ACE]
<http://www.interarchy.com/>
<http://discount.interarchy.com/?token=2CGK12T-5-DOLLAR-B15K1IK>
<http://www.tidbits.com/dealbits/interarchy.html>
<http://db.tidbits.com/getbits.acgi?tbart=07562>
Sharing and Accessing the iDisk Public Folder
---------------------------------------------
by James J. Rogers <[EMAIL PROTECTED]>
When you sign up for a .Mac account, you get an iDisk: 100 MB
of virtual hard disk storage, offsite, on Apple's servers in
Cupertino. Obviously, it's a great location to store important
information that you can't afford to lose if your Mac goes
belly-up. As a consultant, I store my time and billing log
there, as that is the one document that would be very difficult
to reconstruct in the event of a hard disk crash (I'm speaking
from experience).
But your iDisk also contains a Public folder to share and
distribute files with other people. You can set up the folder
to be read only or read-write, and you can password-protect the
folder for access. I'd bet many people don't utilize the Public
folder, or know how to utilize it well. In this article, I'm going
to show you how to set the privileges for your iDisk to allow
other people to access your public files (or prevent them from
doing so), and also explain how to access someone's iDisk directly
from the Finder.
You don't need a .Mac account to access someone else's iDisk
Public Folder. In fact, you don't even need a Mac, as Windows XP
users can also access iDisk Public Folders using Apple's free
iDisk Utility for Windows.
<http://www.mac.com/1/idiskutility_download.html>
On your Mac, you can set up your iDisk using either of two
methods. Use the Mac version of iDisk Utility (a 316K download
from the URL above, if it's not already located in the Utilities
folder within your Applications folder), or turn to Mac OS X's
System Preferences; in Mac OS X 10.2 Jaguar and earlier, go to the
Internet preference pane; in Mac OS X 10.3 Panther, open the .Mac
preference pane.
**Set Your Public Folder's Privileges** -- By default, your Public
folder is set to allow others read-only access, which is the
safest approach. This works if you don't plan to use the public
folder at all, or if you plan only to "serve" files and documents
to friends, colleagues (and unknown others) who take the time to
browse your Public folder.
However, sometimes you may want other people to send files to
you by copying them to your Public folder - for example, as an
alternative to transmitting large files through email. In that
case, give your folder read-write access and specify a password
to restrict access.
To change these permissions in iDisk Utility, click the Public
Folder Access icon and choose Read-Write under Access Privileges.
In the iDisk tab of either the .Mac or Internet preference panes,
choose Read & Write under Your Public Folder. Although it's
optional in both locations, be sure to set a password if you're
going to enable Read-Write access; even if you're sticking with
read-only access, a password can still be a good idea to keep
unknown people out of your files. As Glenn Fleishman wrote in his
ebook "Take Control of Sharing Files in Panther," "The Internet
is so large and so fast, and full of so many jokers, that it's
become something like a large local network. If you purposely
or accidentally expose more than you intended, it's likely that
some automated evil - a scanning program that looks for open file
server connections - will suck down your data. Less maliciously,
however, search engines like Google follow all links from public
Web pages, and many Word, PDF, and other documents entered
Google's maw unintentionally merely by being left in an obscure
but linked location of a Web site."
<http://www.tidbits.com/takecontrol/panther/sharing.html>
**Accessing an iDisk from the Finder** -- It often seems as if
Apple loves to provide about 18 different ways to do a given
task. Accessing your iDisk, or accessing someone else's iDisk
Public Folder is no different. Using iDisk Utility, you can click
the Open Public Folder icon or the Open iDisk icon to specify the
name of a .Mac user to access his or her folders; in Mac OS X 10.3,
these options appear in the iDisk submenu of the Go menu in the
Finder.
However, if you're using Mac OS X 10.2 or earlier, it's faster
to use the Finder's Connect To Server dialog. Apple uses WebDAV
(Web-based Distributed Authoring and Versioning) to host its
iDisks, which means you can access them as you would a normal
server on your network. (Using WebDAV also makes it possible to
access iDisks from nearly any computer; a Windows XP version of
iDisk Utility is available from the URL mentioned earlier, and
Mac OS 9 users can download the Goliath utility, among others.)
<http://www.webdav.org/goliath/>
From the Go menu, select Connect to Server. To connect to someone
else's iDisk Public folder, type the following into the Address
field: "http://idisk.mac.com/TheirMemberName/public";, where
"TheirMemberName" is replaced by their .Mac account.
What is useful about the Connect to Server dialog box is that you
can add favorite servers, whether it's your other Mac upstairs, or
the iDisk located across the country. Once you have entered the
correct address, just press the plus sign (+) button in Mac OS X
10.3 or the Add to Favorites button in Mac OS X 10.2 and earlier.
Press the Connect button to open a connection. If the iDisk's
Public folder is protected by a password, a WebDAV authentication
dialog opens. "Authentication" is just a five-syllable fancy word
for "login." You may be tempted to type in your friend's .Mac
username, or even your own, but because you're accessing a Public
folder, simply type "public" (all lowercase) in the Name field
(the login name is always "public").
Type the password that your colleague assigned to her/his Public
folder. If you're running Mac OS X 10.3 and you'll be visiting the
Public folder often, check the Remember Password box to add it to
your Keychain. Of course, you won't want to do that if you are
using someone else's computer as a guest. In a moment, a new
Finder window will open, showing you the contents of the Public
folder that you just accessed.
If you plan to use this iDisk Public folder often, consider making
an alias of it (or some of its contents) in the Finder. When
you're done with it, dismount it by dragging its disk icon to the
Trash, or by selecting it and choosing Eject from the File menu
(Command-E), the contextual menu available when you Control-click
it, or the Action pop-up menu in Finder windows in Panther.
I've found my iDisk Public folder to be an invaluable method of
sending files to colleagues, or using it as a drop-box where other
people can leave files for me. As you can see, it's easy - and
important - to make sure you've secured public access to the
folder.
[James J. Rogers is a self-described technocrat, helping medical
device companies comply with U.S. Food and Drug Administration
(FDA) regulations. Living in Cleveland, OH and a Mac evangelist
since 1985, he credits the influences of David Byrne, Edward
Tufte, Peter Gabriel, and Moby, along with Californian and Italian
red table wines, though not necessarily in that order.]
<http://www.immersive-reality.biz/>
PayBITS: Did James help you appreciate the usefulness of
your iDisk? Why not send him a few bucks via PayPal!
<http://www.paypal.com/xclick/business=coastalcg%40earthlink.net>
Read more about PayBITS: <http://www.tidbits.com/paybits/>
DEVONthink Thinks, So You Don't Have To
---------------------------------------
by Matt Neuburg <[EMAIL PROTECTED]>
In case you've forgotten what a snippet keeper is or why you might
need one, here's a case in point. Last week, a note appeared on
TidBITS Talk, containing three URLs pointing to Web pages with
information I found especially valuable. (It was an explanation of
how the precise DOCTYPE specification in your HTML affects whether
a browser displays that page in a standards-compliant manner.)
Instantly, I wanted to save this information; it was too technical
to remember, but I could easily picture myself wanting it for
reference later.
<http://db.tidbits.com/getbits.acgi?tlkmsg=20422>
<http://db.tidbits.com/getbits.acgi?tbser=1196>
Unfortunately I could also easily picture myself having no idea
where I put this information, what form it was in, what I had
called it, or even what precisely it was about. So how was I going
to store it so as to be able to find it again? I could save the
Web pages as URLs, HTML, PDFs, or Web archives, and keep them on
my hard disk. But, you know, I can never really find documents on
my hard disk when I need them. Folder and file names alone never
lead me to the desired information - especially when I can't
remember what folders I have or how I arranged them in the first
place. Another problem is that even if I stumble across the right
document, I don't necessarily realize this, because I can't see
inside it unless I open it. But it's a big pain to open lots
of documents or URLs while slogging through my hard disk, and
besides, I can have a document open in front of me and still
not realize it's the right one!
From this example, four lessons emerge.
1. A hierarchy is good, because it groups related things; but it's
not enough, because you can't anticipate what circuitous path of
association your brain will be using later when you're hunting for
something. There needs to be some other way to locate the desired
article based on whatever sense of its subject matter occurs to
you at the time.
2. The storage needs to accept any kind of entity, like the
Finder. It can't be confined to a single type of entity because
the information might not come in that form.
3. One must be able to see a document's contents directly, without
bothering to open it separately. Internet integration would be
nice too, since (as in this case) information often comes in the
form of Web pages.
4. The storage needs to be central - a single, certain place where
you go any time your mind says, "I _think_ we've got something
about that _somewhere_..."
Enter DEVONthink, a program that understands the problem and
proposes itself as the solution.
<http://www.devon-technologies.com/products/devonthink.php>
**The View from Here** -- DEVONthink's interface is extremely
clean and intuitive, and calls for very little comment or
explanation. The window displays a database, which is initially
empty. To this database, you add entries - you can think of these
entries as "documents," and originally for the most part they
really are documents, which you'll probably just drag in from the
Finder. You can also create "groups," which look and behave like
folders. So your database is a hierarchy, which you can arrange
freely, just as in the Finder. You can clone a document, so that
more than one entry appears for it; thus, the same document can be
part of more than one group.
Viewing the overall structure of your database is much like
looking at the Finder; the interface includes a list view, an icon
view, and a column view. But you can also view the _contents_ of
an individual document directly within DEVONthink; a two-pane view
lists your overall database in one pane and the contents of the
currently selected document in the other, or you can double-click
a document's listing to display its contents in a separate window.
If a document is HTML or a URL, DEVONthink displays it as a Web
browser would. If a document is plain text or RTF, you can not
only view but also _edit_ it within DEVONthink.
**Ways of Finding** -- DEVONthink knows you're going to want to
find a document by way of its subject matter, and its solution is
to word-index your data. So, on the one hand, you've arranged your
documents within a hierarchy of groups, but at the same time, at
the level of individual words, DEVONthink cuts across this
hierarchy to facilitate searching.
Thus, you can search by a word or words. Multiple words can be
combined by AND or OR; you can search on a phrase; you can search
in the contents of documents or in their titles, or even in a
comment field. You can search globally or in one group. Matches
can be exact or "fuzzy." Results appear instantly when you hit
the Search button, and are ranked by a relevancy score.
If your initial word search doesn't prove helpful, you can
generate a list of words similar to a search term, based on
spelling. DEVONthink knows all the words in all your documents,
so this list is generated based on that knowledge. For instance,
in my database, "program" led to "programs", "programmer",
"programming", "programmed", and "programmers" - basically, it
got the right answer. You can then combine these new terms as
desired to form a new search.
You can also generate a list of similar words based on context.
This apparently comprises words used many times in documents where
your original word was used many times, and the results can be
really bizarre. For example, starting with "program", my first
context-similar word was "clrc", because this (an abbreviation
for California Law Revision Commission) happens to occur 28 times
in a document where "program" occurs 24 times. In fact, _all_
my words contextually similar to "program" were from this one
document; removing it from the database resulted in a much greater
(but still bizarre) diversity. The algorithm behind this feature
could use some tweaking, I think (though I'm told it gets better
as the database gets larger).
You can also do some powerful searches starting with an individual
document. First, you can get a list of all the words in that
document; you can sort this list by frequency, length, or "weight"
(apparently an expression of combined length and rarity), and, of
course, you can search instantly on any of those words. However,
if your intention is to find documents related to this one, you
are more likely to consult the list of this document's "keywords";
these are the highest-weighted words for this document that are
also found in other documents, and again you can instantly search
on one of them.
Alternatively, you can ask for a list of documents that DEVONthink
itself considers most similar to the current document. I don't
know how DEVONthink draws its conclusions in this matter, and the
results are often surprising, but they do typically include at
least some documents that are genuinely related.
By the same token, you can ask DEVONthink to "classify" a
document: that is, to list the groups whose documents it considers
most similar to this document. If you really trust DEVONthink's
ranking here, you can even "auto-classify" a document, causing
it to be moved directly into the most similar group; in fact,
a preference lets you tell DEVONthink to do this automatically
upon import of a document. The manual advises that comparison
and classification are improved if you spend some time early
on arranging documents into meaningful groups.
**What Goes In** -- For DEVONthink to search on a document's
contents, it must be in a format from which words can be
extracted. Such formats include plain text, RTF, HTML, PDF
(which DEVONthink parses using pdftotext, or TextLightning if
you have it), and even Microsoft Word files (now that Panther
natively converts these to RTF).
<http://www.metaobject.com/Products.html#TextLightning>
But you can also use DEVONthink to work with a document that's not
in one of these formats. _Any_ file can be handed to DEVONthink,
which, if it can't parse the document as text, simply maintains
a link to the original on disk. DEVONthink can display images
and movies, and play MP3s; but even if it can't display a
document's contents directly, it can reveal or open the original
in the Finder.
Why would you want your database to include links to documents
that DEVONthink can't index or display? Well, for one thing, you
might want to take advantage of DEVONthink's hierarchical file
groupings; for example, if you have some text files and an Excel
spreadsheet that somehow relates to them, you might want to be
reminded about the spreadsheet when you're looking at the group
where the text files live. But also, when a document is just
a link to a file on disk, you are free to create text for that
document's entry within DEVONthink; that text, which might
describe the contents of the real document, _is_ indexed and
can be searched on.
**What It Goes Into** -- DEVONthink uses just one database. This
is a pity; I much prefer an architecture with different databases
for different purposes, rather than having to lump together
completely disparate material that I would never need to search
simultaneously.
Another thing I don't like about the database is that it does
not consist solely of a word-index: if DEVONthink can index a
document, it imports the whole document. There are two problems
with this: size and security. A DEVONthink database, at least in
my tests, proves to be about twice the size of the text files that
constitute it. This means that if I don't jettison the originals
after importing them into DEVONthink, I'm using _three_ times the
disk space. But if I do jettison the originals, my data exists
only in a proprietary binary format from which it cannot be
recovered if DEVONthink some day goes on the fritz.
DEVONthink does let you export an imported document, and this
seems to work (for example, file type and creator, as well as
modification and creation dates, are maintained); so for extra
security you could periodically export the whole database, thus
regenerating Finder copies of the original documents. Nonetheless,
I find the single-database architecture combined with the large
database size and its proprietary format to be a significant
deterrent to the use of DEVONthink; perhaps we'll see a future
version that will address these issues.
**Shortcomings** -- On the whole, DEVONthink seems extremely well
written; I have not seen it crash or otherwise seriously misbehave
in such a way as to undermine confidence. Nevertheless, during
testing I rapidly encountered a number of limitations that seemed
to me unnecessary and easily fixed.
In a multi-word search, complex boolean expressions are not
possible: either all the words are related by AND or they are all
related by OR; similarly, you can search by content or by title
but not both at once. Most database views are hierarchical, but
there are no hierarchical navigation shortcuts; for instance
there's no command to move the selection hierarchically upwards.
DEVONthink acts as a Web browser, but there are no buttons or
shortcuts for Back and Forward (there are contextual menu items,
but that's a non-standard, inconvenient approach). An image
document can be displayed within DEVONthink or can have editable
text, but not both. There is no convenient way to launch URLs in
plain text documents. When auto-classifying, there is no way to
learn where DEVONthink put the document (it just vanishes and
you don't know where it went). There is no way to locate all
the clones of a document.
DEVONthink is also riddled, quite unnecessarily, with jargon.
Menu item commands are sometimes incomprehensible, and you have
to resort to the manual to learn what they mean. What do you make
of "Delete" vs. "Destroy"? What do you suppose "Touch" does?
How does a document's "Path" differ from its "URL"? (Hint:
it has to do with the difference between "Opening" a document
and "Launching" it.) Sometimes terminology is downright incorrect:
"Toggle Outline" doesn't change anything about outlining (it shows
or hides a checkbox); "Replicate" and "Replicant" are used instead
of "Clone" or "Alias"; "Concordance" doesn't display a concordance
(it displays a word list, which is a very different thing -
a concordance involves context).
<http://www.rjcw.freeserve.co.uk/ss1.gif>
The manual is a PDF without bookmarks; the online help is exactly
the same content in an almost useless format (a main table of
contents page and a mass of subpages containing no links
whatever). It is, in places, inaccurate, outdated, incomplete,
and often not quite English.
**Conclusions** -- DEVONthink is a program I'd love to love.
I don't, quite; the database architecture vexes me, and the
shortcomings listed above, while in many ways minor, are the
sort of oversights that surprise me in a program that's a couple
of years old and is now at version 1.8. Still, there's no doubt
DEVONthink is on the right track. And I'm told that there are
already plans to address most of these issues in future versions
of the program - some as soon as 1.8.1, which could emerge any
day now.
Perhaps you remember my review of Boswell, and my complaints
about it: it stores text only, it doesn't store aliases, you can't
delete or edit a stored snippet, the interface is clumsy, it's too
expensive. DEVONthink answers all of those objections and more:
it's what I wanted to see in Boswell. DEVONthink is inexpensive,
flexible, easy, intuitive; it features straightforward arranging
and fast, powerful searching; it lets you edit snippets; it stores
links to files on disk. In the interests of space, I haven't done
justice to all DEVONthink's capabilities, so for the full story,
you'll just have to download it and see for yourself.
<http://db.tidbits.com/getbits.acgi?tbart=06441>
DEVONthink requires Mac OS X 10.2 Jaguar or higher and costs $35.
A demo is available as a 3 MB download.
<http://www.devon-technologies.com/download.php>
PayBITS: Did Matt's review shine the light of searchable clarity
into the murky corners of your hard disk? Send him a few bucks!
<http://www.paypal.com/xclick/business=matt%40tidbits.com>
Read more about PayBITS: <http://www.tidbits.com/paybits/>
Hot Topics in TidBITS Talk/08-Mar-04
------------------------------------
by TidBITS Staff <[EMAIL PROTECTED]>
**MP3 Discs and Third Party Portable Players** -- Having problems
burning MP3-formatted CDs to play in your audio player? Readers
offer some advice, including a command-line method. (5 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2189>
**FileVault problems and solutions** -- Adam's article about
FileVault sparks discussion of why FileVault works only for the
user's Home directory, and how to use other security solutions,
including Apple's own Disk Utility. (15 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2187>
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