TidBITS#796/12-Sep-05
=====================
Apple's special music event last week revealed the new iPod nano,
iTunes 5, and release of the Motorola ROKR, an iTunes-enabled
cellular phone. We have details and insight about the new devices.
In non-music news, Jeff Carlson looks at ShowMacster, a utility
for adding photos and movies to iChat video chats, Adam revisits
how he uses email to get things done, and we note the release
of Nisus Express 2.5.
Topics:
MailBITS/12-Sep-05
New iPod nano Replaces iPod mini
Apple Releases iTunes 5
Apple, Motorola ROKR Put iTunes in Your Phone
ShowMacster Improves iChat Video
Getting Things Done in Email
Take Control News/12-Sep-05
Hot Topics in TidBITS Talk/12-Sep-05
<http://www.tidbits.com/tb-issues/TidBITS-796.html>
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Copyright 2005 TidBITS: Reuse governed by Creative Commons license
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MailBITS/12-Sep-05
------------------
**Nisus Writer Express 2.5 Released** -- Nisus Software has
updated its Mac OS X-native word processor to version 2.5,
adding core features and fixing bugs. Right-to-left input,
a key feature in Nisus Writer Classic used by languages such
as Arabic and Hebrew, now appears in Express. Also added are
bullets and numbering features, LinkBack support, hyperlink
support, and performance improvements. Nisus Writer Express
2.5 costs $70 for new users; owners of version 2.0 can upgrade
to 2.5 for free. The upgrade is a 19.6 MB download. [JLC]
<http://www.nisus.com/Express/>
<http://www.linkbackproject.org/>
New iPod nano Replaces iPod mini
--------------------------------
by Jeff Carlson <[EMAIL PROTECTED]>
Remember when the iPod was a marvel of compact engineering? At
a press event in San Francisco last week, Apple introduced the
iPod nano, an ever-more diminutive music player that replaces the
now-discontinued iPod mini and more closely resembles the original
iPod design than the mini. (The new design was spoofed hilariously
by Crazy Apple Rumors, which "reported" that new iPods would now
include a coolness expiration date laser-etched to the metal
backside.) Although not as small as the iPod shuffle, the iPod
nano makes the iPod mini seem almost colossal: the iPod nano is
3.5 inches (8.9 cm) tall, 1.6 inches (4.1 cm) wide, and just 0.27
inches (0.68 cm) deep. It weighs 1.5 ounces (42.5 grams), and is
available in white or black finishes. Apple offers two capacities
of the iPod nano's solid-state memory: 2 GB (approximately 500
songs) or 4 GB (approximately 1,000 songs).
<http://www.apple.com/ipodnano/>
<http://www.crazyapplerumors.com/archives/000549.html#000549>
Like the regular iPod, the iPod nano includes a backlit color
screen (with a diagonal measurement of 1.5 inches, or 3.8 cm),
Apple's Click Wheel navigator, and the same dock connector
that supports USB 1.1 and 2.0, but, surprisingly, not FireWire.
Although the dock connector is the same size as in previous iPod
models, if you try to connect its dock via FireWire, the iPod nano
displays a message that FireWire song transfer is not supported,
although the battery can be charged via FireWire. In another
change from other models, the headphone jack is mounted on the
bottom. Apple claims battery life of up to 14 hours with music
playback, or 4 hours of slideshows with music.
Yes, slideshows. Just as with the current iPod model (and the iPod
photo before it), you can load images onto the iPod nano. When the
first iPod photo came out I scoffed at the small screen, but now
I often see people sharing their photos on cellular phones, so
clearly size isn't an issue. In fact, after playing with an iPod
nano for a few days, I must belatedly admit that having photos
at such convenient display is a lot of fun (owners of current
color iPods are probably saying, "Duh!").
The photos are limited to the iPod nano's screen, however.
Although you can buy an Apple iPod AV Cable or iPod Dock for the
regular iPod that enables you to display photos on a television
or projector, the iPod nano lacks that capability. Similarly,
the Apple iPod Camera Connector - which makes it possible to
transfer digital photos directly to the iPod's memory - is also
not supported by the iPod nano.
<http://www.apple.com/ipod/color/accessories.html>
The iPod nano includes a few features new to the iPod line. World
Clock displays multiple time zones (with clock faces appearing
white for daytime hours and black nighttime hours). A Screen Lock
capability enables you to assign a security code to unlock the
iPod nano's controls (turning the Click Wheel into a little
combination lock), while Stopwatch is useful for keeping track
of your time when exercising. It's unclear whether these features
will make their way to other iPods.
<http://www.apple.com/ipodnano/features.html>
This may be hard to believe, but Apple is also offering several
accessories for the iPod nano, such as an armband ($30, in five
colors), dock ($30), and iPod nano Tubes ($30 for a set of five
colored snug plastic cases). I'm more interested in the $40
lanyard, however, which plugs into the dock connector and
incorporates earbuds (available in October).
<http://www.apple.com/ipodnano/accessories.html>
If there are any drawbacks to the iPod nano, they're related to
the small size. I have fairly large hands, so it's not as easy
for me to operate the Click Wheel with my right thumb as it is
on a larger iPod because the iPod nano's wheel has a smaller
diameter. But the more obvious potential trouble is that I'm sure
a few iPod nanos will end up going through the laundry if people
accidentally leave them in a shirt or pants pocket.
The iPod nano is available now for $200 (for the 2 GB model) and
$250 (for the 4 GB model). And just for the record, TidBITS came
up with the "nano" name in April, though our "sources" at the
time attributed it to the consumer Mac line instead of the iPod.
<http://db.tidbits.com/getbits.acgi?tbart=08044>
Apple Releases iTunes 5
-----------------------
by Geoff Duncan <[EMAIL PROTECTED]>
Apple Computer last week took the wraps off iTunes 5.0, the latest
version of its free jukebox software for Mac OS X and Windows.
<http://www.apple.com/itunes/>
iTunes 5.0 adds the following new features:
* After many years of user lamentation, playlists can now be
organized into hierarchical folders. For instance, you could
have an upper-level playlist for a particular artist, and
playlists within that for individual albums by that artist.
* Parental controls can be used to restrict purchase of music
flagged as having explicit lyrics in the iTunes Music Store.
It can also disable the Music Store altogether, as well as
podcasts and shared music.
* A new Search bar improves starting and refining a search.
* Smart Shuffle enables the user to "adjust" iTunes shuffle mode
by controlling how likely they are to hear songs by the same
artist or from the same album. Apparently this is in response
to customer complaints that the random shuffle mode didn't seem
sufficiently random: perhaps by making it less random, users
will feel it will be more random?
* The iTunes window features a new "streamlined" look with no
brushed metal, less 3-D bevelling, and a more-square window.
John Gruber has hysterically satirized the visual change
(with some strong language) at Daring Fireball.
<http://daringfireball.net/2005/09/anthropomorphized>
* Windows users can synchronize calendar and contact info
to Outlook or Outlook Express
iTunes 5 is available for free; it requires Mac OS X 10.2.8
or later or Windows 2000 or XP. For Macintosh, the standalone
installer is 13.8 MB.
<http://www.apple.com/itunes/download/>
Apple CEO Steve Jobs also outlined the current market position
of Apple's iTunes Music Store, claiming the service is currently
selling more than 1.8 million songs per day and accounts for
an 82 percent market share in the United States, and almost 85
percent of the global digital music market. The store now offers
over 2 million downloadable tracks - which makes its library
the largest of the digital music download services. Perhaps more
importantly, the store now boasts over 10 million account holders
worldwide which, as Jobs noted, "come with credit cards."
Jobs also announced that the iTunes Music Store now carries all
six Harry Potter titles as audio books, and unveiled a new iPod
with an engraved Hogwarts emblem. (Hogwarts is the school young
wizard Harry Potter attends in the popular books.) The Harry
Potter Collectors iPod costs $300; the digital boxed set of
the six audio books costs $250 (they're also sold separately).
<http://www.apple.com/itunes/harrypotter/>
The store is now providing access to more than 15,000 podcasts
via its podcast directory, a number Jobs said is "exploding"
by growing by more than 1,000 a week.
Apple, Motorola ROKR Put iTunes in Your Phone
---------------------------------------------
by Mark H. Anbinder <[EMAIL PROTECTED]>
As part of last week's press event, Apple CEO Steve Jobs shared
the stage with Cingular Wireless COO Ralph de la Vega to announce
the availability of the long-rumored iTunes cell phone, the new
Motorola ROKR E1. The first cell phone with iTunes support, the
ROKR (pronounced "rocker") is immediately available in the U.S.
exclusively from Cingular Wireless for $250 with a two-year
service commitment.
<http://www.makemedance.com/>
<http://onlinestorez.cingular.com/cell-phone-service/itunes_ROKR.html>
The new phone comes with iTunes software built in, and includes
stereo headphones and a USB cable. iTunes software for the owner's
Mac or Windows computer will be available, as always, as a free
download from Apple's Web site, but will not be included in the
box with the phone. It doesn't appear that you can purchase songs
from the iTunes Music Store directly through the phone, which
isn't surprising given the difficulty of navigating the 2-million-
song iTunes Music Store from a cell phone interface.
<http://www.apple.com/itunes/>
The phone sports a color display, but is otherwise comparable
in features to the iPod shuffle, supporting up to 100 songs with
shuffle playback and random autofill features. According to an
early review in the New York Times, the 100-song limit is firm,
even though you could probably store more music on the phone's
512 MB memory card.
<http://www.nytimes.com/2005/09/08/technology/circuits/08pogue.html>
In addition, the phone, sporting a "brick" rather than "flip"
(folding clamshell) design, includes stereo speakers and a
built-in camera. It automatically pauses the music if a call
comes in, and the user can switch between phone and music with
the touch of a button that bears the familiar iTunes musical
notes icon. Motorola says the phone is "Bluetooth capable for
voice calls," which we hope will allow wireless synching of
contact info, if not music.
The ROKR is now starting to become available in Canada and the
United Kingdom; it will appear in France, Italy, and Hong Kong
in late September; in Australia, Singapore, and the Philippines
by early October; and in Argentina, Brazil, Mexico, and other
markets later in the year.
ShowMacster Improves iChat Video
--------------------------------
by Jeff Carlson <[EMAIL PROTECTED]>
Chatting via video in iChat is cool, but I didn't realize I was
missing something until recently when a client introduced me to
ShowMacster, a utility that enables me to display more than just
my ugly mug during a video chat.
<http://www.showmacster.com/>
The notion behind ShowMacster is simple: why limit your outgoing
video signal to what's in front of your webcam, when you can also
interject other digital imagery such as photos or movies? Say
you're video chatting with your mother and want to show her your
latest digital photos. What then?
Using iChat by itself, only a few options are available. You can
open a new text chat window and drag the photos, one at a time,
to the text field; it takes a minute or so (depending on the speed
of your connection) for the image to appear on the other person's
computer. Or, you could use iChat's Send File command (in the
Buddies menu) to transfer the image files, which requires Mom
to open them in a separate application such as iPhoto or Preview.
You could also take a more traditional, roundabout route and
send the image files via email or upload them to a .Mac HomePage.
In each case, it ends up being a fair bit of work and, at least
in my experience, sometimes the files won't successfully go
through.
With ShowMacster installed, by contrast, you drag the image files
(either singly or in a group) to a drawer attached to the video
chat window. The images occupy a new slot that contains a small
preview and a Play/Pause button. When you click the button, the
images appear instead of your camera's video; you see the images
in iChat's small reference window and the other person views them
in their full iChat window until you click the Play/Pause button
again, at which point the video from your camera takes over.
When you drop a group of photos onto an optional Quickdrop field,
they play back as a slideshow. While ShowMacster's feed is
enabled, your audio is still activated, so you can continue
to talk while showing off your pictures.
Similarly, you can share movies (QuickTime, AVI, MPEG-4, 3GP,
and 3G2 format) by dropping them onto the ShowMacster drawer
and using the controls to play them. I can imagine this feature
being valuable to video editors and graphic designers who want
to review footage with clients over the Internet. Better yet,
some rudimentary video controls are available, such as jog and
shuttle control for navigating quickly to specific points in
a clip, as well as a timecode display.
Another collaborative visual editing tool is the sketchboard,
a separate window with basic drawing tools that acts as an iChat
whiteboard. Dragging a photo to the sketchboard makes it possible
to mark up the image as if you were huddled around a conference
table.
Audio files are supported, too, enabling you to play music for
someone without sending an audio file, but I wasn't able to get
this feature to work.
ShowMacster is also a useful training tool, enabling you to send
live captures of your screen to the other person. Want to show an
inexperienced Mac user where to find a program's preferences file
that's buried in the Library folder? Instead of narrating the
steps, jump into screen capture mode and have them follow your
movements. You can specify an area of the screen to send, enabling
you to zoom in on that section; a preference dictates whether
the active capture area follows the mouse or not.
Media files that you place into the drawer stay there for use
in the future and can be grouped into categories for faster
access. If you want to send an original file to your iChat buddy
(for example, Mom wants digital copies of a few of the photos),
simply drag them from the ShowMacster drawer onto the buddy's
icon in the Buddy List.
Since ShowMacster is simply inserting audio and video into the
existing data stream, the program works in multi-person chats
under Mac OS X 10.4 Tiger. Also, ShowMacster operates one-way;
your recipients don't need to own a copy of the software for
it to work.
A trial version of ShowMacster, which stops working after 15
minutes until the next time you launch iChat, is a 1.4 MB
download. A license costs $20, which covers one iChat identity.
It works with iChat under Mac OS X 10.3 Panther or Mac OS X 10.4
Tiger (a separate installer is available for each), and requires
a native FireWire webcam (such as an iSight or attached digital
camcorder).
Getting Things Done in Email
----------------------------
by Adam C. Engst <[EMAIL PROTECTED]>
Back in December of last year, I passed along a new technique
I developed for handling email in Eudora. It relied on Eudora's
long-standing capability to create "saved searches," which are
essentially the same idea as the new "smart mailboxes" in the
version of Apple Mail included with Mac OS X 10.4 Tiger. In either
case, you define a set of criteria, and all messages that meet
your criteria - no matter where they may be filed - appear in the
search mailbox. The key to the technique I outlined back in that
article is that I pay the most attention to unread mail (which
isn't necessarily ideal, but it's the way my brain works), so I
created a saved search that pulled unread mail from 33 different
mailboxes, each of which held filtered messages from individuals
(mailing lists are handled separately). When I couldn't or didn't
feel like dealing with a new message right away, I'd mark it with
a label, and my saved search also displayed messages with that
label.
<http://db.tidbits.com/getbits.acgi?tbart=07934>
It was a good start, and it worked well for a while, but
eventually, I ended up with so many labeled messages that they
started to disappear off the top of my Unread Mail saved search
window. As it's an unfortunate fact about me that I tend to ignore
messages that are out of sight, the end result was that I once
again started to fall behind in replying to messages, usually
the important ones that didn't have easy responses for one reason
or another.
**The First Refinement** -- About this time, Tonya and I started
reading David Allen's excellent book "Getting Things Done," in
which he suggests making four buckets for incoming information,
whether email or not. (See "A Shiny New NoteBook" in TidBITS-777_
for how I implement other aspects of the Getting Things Done model
in Circus Ponies Software's NoteBook.) First is the bucket of
items you haven't yet seen - Unread. Next is an Act On bucket,
which contains those items you cannot deal with in just a few
minutes. Then there's a Waiting For bucket for items that you need
to keep active until someone else gets back to you about the topic
in question. Last, you need a Read & Review bucket for items that
have little time pressure, but which you need to read at some
point.
<http://db.tidbits.com/getbits.acgi?tbart=08079>
<http://www.amazon.com/exec/obidos/ASIN/0142000280/tidbitselectro00/
ref%3Dnosim/>
I was on a similar track, since my Unread Mail saved search
displayed everything new, and in theory, I was creating an
Act On bucket by labeling messages I couldn't deal with right
away. But since I had too many labeled messages, they were
being lost in the crush of the hundreds of unread messages
that arrive daily.
So the first refinement I made to my system was to create a second
saved search, called Act On, that contained just messages in the
33 relevant mailboxes with the Act On label. I did the same for
the Waiting For and Read & Review buckets, making labels that
I could assign to appropriate messages and then collecting
those messages with saved searches.
This refinement worked well at first, since it enabled me to clear
out my Unread Mail saved search regularly - there are never too
many messages to work through in any given mail check. To assign
labels quickly, I created toolbar buttons in Eudora (Command-click
an empty spot in the toolbar and choose the desired menu item
or press a key combination) for each label, and I used Script
Software's iKey to cause Command-1 through 3 to open the Unread
Mail, Act On, and Waiting For saved searches.
<http://www.scriptsoftware.com/ikey/>
Unfortunately, as with nearly ever other tracking system that
I create, I fell behind. The problem (and it's not clear that the
Getting Things Done model has an answer to this) is that I simply
have too much to do in the time available, and a number of the
things I have to do occupy many hours at a stretch such that they
block getting to other items that might not take as long. So my
Act On mailbox grew ever larger, despite occasional attempts to
beat it down, and the larger it got, the more psychologically
difficult it became to open. Similarly, Waiting For became a
never-never land that I seldom, if ever, opened, making for
an awkward situation a few weeks ago when I completely forgot
about a message that I'd marked as Waiting For, even after I
received the necessary reply. And Read & Review has become a
total graveyard; I don't think I've opened it more than once
since setting it up.
A key aspect of the Getting Things Done model is the Weekly
Review, a task you're supposed to perform early every Friday
afternoon. During the Weekly Review, you're supposed to check
through all your Waiting For items, and generally review all your
current projects. Then, you can push various to-do items off to
other people before the weekend, enabling you to take some time
off from work without constantly thinking about all your open
projects. It's a great idea, and it has worked well when I've been
able to accomplish it, but all too often life intervenes (in the
form of unexpected visitors or phone calls, or a server crisis),
or the Weekly Review falls prey to more important work, such as
finishing an article for TidBITS or working on a Take Control
ebook. And once I missed a couple of Weekly Reviews, I forgot
all about it even during weeks when I had the time.
**Refining the Refinement** -- By now I'm sure it's clear that I
don't have all the answers yet; I'm still trying to find the best
combination of methods that will fit with my working style and
schedule. It's a constant effort, or, more accurately, it's an
effort that undergoes fits and spurts of activity as I realize
a new problem and attempt to resolve it. Here are my latest
attempts.
Most important, I need a way to prevent the Act On and Waiting For
saved searches from becoming black holes that inhale important
messages, never to be seen again. Since I've learned that
pure mental fortitude isn't sufficient - I'll always find
some subconscious method of ignoring these saved searches - I'm
planning to enlist iKey as my conscience. Twice per day, once in
the morning before I get up, and once toward the end of the day,
I've set iKey to open those saved searches automatically. My hope
is that if I'm presented with them on a regular basis, I'll be
able to muster the courage to deal with some of the stickier
messages that I've had trouble handling in the past.
Read & Review is a different problem. I have an essentially
infinite amount of real work that I need to accomplish, so I don't
have quantities of time to spend reading long articles or email
messages, no matter how interesting or relevant. There's always
something more pressing clamoring for my attention. However, I
find that I sometimes use my PowerBook at night to do Web browsing
or other Internet tasks that aren't work-related, which pointed
me toward a strategy that's been working well in the short while
I've used it.
My main email account is a POP account, since I like to have local
access to all of the gigabytes of email I've received and saved.
But since Web Crossing, our integrated server software, supports
IMAP just fine, I created a new IMAP email account (which no one
but me will ever use directly). Then I copied every message marked
Read & Review into a folder in that IMAP account, and created a
Eudora toolbar button to make it easy to copy new things to that
account. Now, whenever I have something that I know will take some
time to read, I can easily pop it into my IMAP Read & Review
folder, and read it later on my PowerBook using any IMAP client
I like (at the moment, I'm trying Apple Mail, though my years
of Eudora usage make Mail's interface seem awkward).
Once I set up my private IMAP account, I had another revelation,
which is that it can sometimes be too easy to become caught up in
interesting discussions on mailing lists that aren't work-related,
and like everyone else, I get plenty of joke mail, or forwarded
political screeds. Rather than spend valuable work time during the
day reading and responding to such mail, I modified the filters
that move mailing list messages into particular folders to place
a copy of each list message on my IMAP account. Another toolbar
button simplified the process of copying other random joke or
personal messages to my IMAP account for evening reading on
the PowerBook as well.
As I said, I haven't been doing this for all that long, but it
has been a relief to regain some of the time I spent reading
email during the day, and it's nice to sit on the couch with
Tonya (for whom we set up the same system) and our laptops,
reading mail from friends and family, or talking about some
discussion that's come up in a mailing list.
I do want to note two subtleties to what I've done. First, I
initially thought to redirect messages from mailing lists to the
IMAP account, but that turned out to be a bad idea, even after
I twiddled x-eudora-setting:273 to turn off Eudora's built-in
protection against redirecting list messages (in order to prevent
mail loops). Redirecting eliminated some of the original headers
in incoming messages, making them harder to filter in the IMAP
account, added (by way of...) to every message, put a copy of
every message in my Out box, and most important, in some cases
changed the order of messages in a thread. All those problems
disappeared by making my Eudora filters copy the mailing list
messages to the IMAP account using a copy action rather than a
redirect action. Second, because I like to keep all my mail in
once place, I'm intentionally copying, rather than moving, each
message. That way I can delete anything from the IMAP account
after reading without worrying about my main archive.
I'll report more on how these refinements work for me after I've
had more time to live with them - my gut feeling is that some
will prove highly effective and will survive, whereas others
won't and will require replacement with new ideas.
Take Control News/12-Sep-05
---------------------------
by Adam C. Engst <[EMAIL PROTECTED]>
**"Take Control of Customizing Microsoft Office" Updated to
Version 1.0.1** -- Version 1.0.1 of Kirk McElhearn's "Take Control
of Customizing Microsoft Office" is now available. This new
version clarifies and corrects a few details from the previous
version, and now offers better advice for modifying toolbars,
customizing Word's Normal template, and disabling the keyboard
shortcuts that can accidentally trigger Word 5 Menus. Those who
own version 1.0 of the ebook can download the update for free
by clicking the Check for Updates button on the ebook's cover.
And if you've been waiting for that first bug-fix release, now's
your chance to pick up a copy. Remember, we and Kirk are donating
10 percent of all proceeds from September sales to the American
Red Cross Hurricane 2005 Relief Fund (we've sent $500 so far,
rather than wait for the end of the month), so sales this month
are particularly appreciated!
<http://www.takecontrolbooks.com/office-customizing.html>
Hot Topics in TidBITS Talk/12-Sep-05
------------------------------------
by TidBITS Staff <[EMAIL PROTECTED]>
The first link for each thread description points to the
traditional TidBITS Talk interface; the second link points to
the same discussion on our Web Crossing server, which provides
a different look and which may be faster.
**FreeConference.com comments** -- Adam's article about
FreeConference.com prompts feature suggestions and a few
questions. (3 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2699>
<http://emperor.tidbits.com/TidBITS/Talk/550/>
**Mounting MP3 players in Mac OS X** -- A reader having trouble
getting a non-Apple music player to mount under Mac OS X gets
advice. (4 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2697>
<http://emperor.tidbits.com/TidBITS/Talk/551/>
**iTunes 5** -- Readers discuss the new version of iTunes,
including thoughts on the application's new appearance.
(9 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2700>
<http://emperor.tidbits.com/TidBITS/Talk/553/>
**Popup Dock and Dock Enhancers** -- A reader extols the virtues
of Popup Dock, an application for improving on the Dock's
functionality, and that post generates another recommendation
for DragThing. (2 messages)
<http://db.tidbits.com/getbits.acgi?tlkthrd=2703>
<http://emperor.tidbits.com/TidBITS/Talk/556/>
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