US meetings - First saturday of every month @ 2pm EST/ 11am PST. Suresh co-ordinates the conference calls and mails the appropriate dial in numbers the weekend before.
Also...we all here - the US team have worked on a tentative guideline sheet together. Suresh can u please mail the final set to Prasanthi for further additions/corrections?? It is time we had a guidelines document for the group. -Divya ********************************************************************* --- In [email protected], "ulprasanthi" <[EMAIL PROTECTED]> wrote: > > Hello Friends, > > Good Morning/Evening. > > So far we have been conducting meetings to let the people meet, > introduce each other and then discuss few issues. Our meetings are > not formal. Let us take the meetings serious from now on. > > About Meeting: > > First and foremost request: > > 1. Do you want to be a silent member as a member subscribed for the > sake of subscribing? > > We can understand if you cannot go through the mails, if you cannot > physically present for the activities, but we request you to be > present for the monthly meetings, where in we discuss the important > issues and there you can give us your valuable suggestions. > > Until and unless there is something unavoidable, try to allocate your > time for the monthly meetings. Be physically present for the meeting. > > This is the fixed schedule. > Hyderabad - First sunday of every month at 10 am. > Bangalore - Second saturday of every month at 6 pm. > US - First saturday of every month at 2 pm. > > Bangalore and US members, correct me if I am wrong. > > If there is any change, we will announce before hand. > > About Agenda: > > 1. Introduction of new members - New members must introduce > themselves. > > a) Name b) Qualification c) Designation d) Contact > details: Email, Phone and Address (will be confidential) > e) How do you know about MAD group? f) What are > your intentions in joining the group? g) What is the support you can > extend? > h) Your experiences in this kind of activities. > (You can also refer to the profile page in > geocities.com/dokkuface4 web page) > > Others immediately make note of their contact details. > > 2. Quick introduction of the existing members to the meeting (this is > mainly to let the new members acquaint themselves with us). > > a) Name b) Qualification c) Designation d) How long > are you associated with the group? e) Your current activities (if you > are an active volunteer for a particular project) > > These two items are the common ones. > > Apart from that - list out topics of discussion. Members from each > city has their own issues to be discussed and they want to know other > members' opinion. (It is good if we take members of other cities also > into confidence even though they are not directly related with > particular activities). > > Agenda should be mailed a week before --- Few points must be related > to every member and mainly on our basic guidelines and on decisions > like whether we take up particular projects etc. Few points must be > specific to the local activities. > > Make sure that every member will be aware of the agenda and members > of all the cities discuss the important points. > > About discussion: > > Brief summary: > > a) Give a brief summary of the previous month's > activities and also about the important email communications in the > group. > b) Explain the topics of discussion (every member bring the > print-out of the agenda with them) > > > c) Discuss on each topic. (set aside particular time for > each topic) > 1. One member present the topic and > all other members share their views on it. The one who presents the > topic should make note of everyone's opinion. > 2. Next discuss using the '7 hats' > principle. All members should say positive points first. list them. > similarly only negative points should be mentioned. This way... > discuss the topic and come to a common conclusion or set of points. > > 3. The member who presents the topic > will prepare a notes of this disucussion, list out all the points > that are discussed in each angle and the final conclusion or set of > points. > > 4. Discuss on the activities of the current month and the pros and > cons of the proceedings. Whatever be the feedback should be given > here. Say for example, Jairam and Srinivas agreed to take up the > teaching classes in Anikepalli. I promised them that me and one more > member will be conducting the classes along with them so that they > need not go on every weekend but on alternate weekends or once in a > month. > > If I am not going or couldn't keep my word, then they should say it > that it is not possible to continue as such. > > or else, if they cannot come for particular months, for any > unforeseen reason, they should inform to the group that they cannot > attend and it would be good if they can arrange for their substitutes > either from the group or outside of the group (this depends on the > case and issue basis). > > Let us make sure that no one be burdened with the effort of entire > project. If at all such an issue/case comes up, let us not take up > such projects. > > Post meeting: > > Every member who has taken the responsibility of each topic will give > the details of it to the organizer(city rep) of the meeting. The city > representative will incorporate those topics in the MOM and then mail > it to the group. > > Once the MOMs from all the cities are exchanged, we will have a final > discussion and then come to a consensus on every issue. > > For this to happen, why not we complete our meetings in the first > weekend of the month? So that we can discuss in the second week and > come to a consensus by the second weekend? > > These are just my thoughts. Please add your views to it. > > Fake it to Make it - is the saying. Even though we do not have any > activities right now, let us prepare the guidelines (Divya is already > half-way into it) and follow them. If we are really serious about our > intention to be in the group and do something concrete, let us act as > professionals and run the group as if its an experienced > organization. Let us learn from our mistakes. > > Thank you. > > with regards, > Prasanthi. >
