Attendees:
Banglore: Pavan, Rajashekar Du, Adi, Pulla Rao,
Chennai:Arun, Santosh
Hyderabad:Vineel, Giri, Vani, Prasanthi, Karthik, Vishwanath, Revati,
Hemant, Suneel, Raghavendra A, Lavanya (Arun's Friend), Kasyap, Sivanand,
Ravi, Chaitanya
12:30 - 1:30 - Intro session
1:30 - 3:00 - Discussion on Activities
3:00 - 3:30 - Lunch
3:30 - 4:30 - Discussion on Action Plan
4:30 - 6:00 - Open house
Discussion on Activities:
Medical Individual Cases: Allocate it to other interested groups /
foundations
Education Individual Cases - Make othes take the responibilities
Like Minded Groups - Started off Birds of Same Feathers - Every effort in
this direction is useful as we get to know people
Time Management is required for activities and we need to check if an
activitiy can be done without interruption.
Awareness programs - Like keeping our environment green, health and
education awareness.
Discussion on Action Plan:
1. Check availability of vounteers and take committment from them on how
many hours a volunteer can contribute in a week or two weeks. Can try and
utilise Google's non-profits Calendar tool.
2. We need to provide an alternative if we do not like a decision or
activity taken.
3. The decision taken need not be democratic but based on the situation the
active members / members involved should take the decision.
4. Need to combat problem of Geographical Distribution
5. Form Core group and make it event driven / project driven with targets
specified, so that every volunteer would feel it as their responsibility and
strive for making the project a success.
6. There should be unity of purpose for success.
7. We can utilise our skills for empowering disable people.
8. Before adding new members we can allocate them a task and on completion
of that can include them in the group.
Action Plan:
We decided to work based on the core group concept and define ourselves a
focus area / project and go ahead in making the project a success. The
project should be something that could fail so that it has a challenge for
us to go and make it a success. Also targets need to be made which should be
quantifiable so that we can analyse and see where we stand at regular
intervals and strive forward in achieving the targets made.
1. Form Core Group: Every chapter would represent atleast a member or two in
the core group. This can be changed based on the need.
Bangalore: Pavan, Rajashekar
Chennai: Santosh, Arun
US: Divya, Chandra, Suresh
Nellore: Hemant
Hyderabad: Prasanthi, Chaitanya
2. Responsibilities of Core Group:
a. Define focus of the group
b. Drive the focus in the members
c. Review the targets and coordinate for making it a success
d. Delegate the work for the project to the members.
e. Prepare agenda / project plan for the focus area.
f. Members should be responsible for whatever they are delegated and
strive for the making the project a success.
g. Coordinate with other chapters when necessary and take inputs of
success and failures and utilise & share ones experiences
with others and identify pitfalls and ways to achieving the targets.
3. Suggestions for focus areas: These are the various suggestions made for
the focus areas.
a. BOSF: - Challange is that the success depends on other Like Minded
Group members
b. Awareness programs towards environmental and other issues.
c. OCMS - Online Case Management System
d. Traffic Awareness:
e. Slum Education:
4. Timelines: Immediate timeline committed is the core group would decide
and define a focus area by April 15th and then come up with a proposed plan
for implementing the same. By April 15th suggestions from the members would
be taken for consideration and a decision would be taken by the core group.
Regards,
Chaitanya
