Title: RE: questions on the appropriate way to reply when there are error in a transaction request


Mike,
 
There are a couple of good reasons to separate the boundaries and associated error reporting. The reason for error reporting is to identify the problem with sufficient specificity such that the problem can be corrected.
 
I will reverse my earlier conclusion about X12 vs HIPAA compliance as it relates to potential penalties, since you're right. If the purported HIPAA transaction doesn't comply with the X12 standards, then it most certainly couldn't comply with the HIPAA IG.
 
A lot of the discussion on this issue here and elsewhere seems to be based on the assumption that a good EDI system/translator will be in play. I have a strong fear that many of the smaller vendors that offer practice management systems to providers will try to write their own EDI software without a full understanding of the rules and then try to create "compliant" HIPAA transactions.....I think this is another train wreck waiting to happen and the train will be coming full speed at the payers who will have to deal with the wreckage.
 
I'm not at all concerned about the 824 not being a HIPAA transaction now....there are several other transactions that are playing key role in the information exchanges here that are not HIPAA transactions, e.g., unsolicited 277, 271 roster, 811 service billing, etc. What difference does it make if the transaction is not a HIPAA one as long as it improve the quality and timeliness of the data and improves (takes cost out of) the process. That's the real goal here, not just the limited number of HIPAA transactions adopted to date. More are on the way in any case. So, it behooves everyone to implement a robust flexible infrastructure on which to build for the near term and the future. If implementers of this transactions don't focus on process improvement now as part of the implementation strategy, they will incur only additional expense, no administrative simplification, and certainly no cost reduction.
 
Lastly, none of this HIPAA transaction stuff addresses the entire issue of routing, tracking, reporting errors, etc. That entire activity is left up to the implementers to figure out. The HIPAA electronic transaction rule only address what data and how to format it....once that's done one could conceivably put it in a bottle and send it down the river to the ocean. Thus, there's a huge gap here in the entire process of successfully "exchanging" standardized electronic data consistently and reliably. Without this, you have nada.....
 
Rachel

Rachel Foerster
Principal
Rachel Foerster & Associates, Ltd.
Professionals in EDI & Electronic Commerce
39432 North Avenue
Beach Park, IL 60099
Phone: 847-872-8070
Fax: 847-872-6860
http://www.rfa-edi.com

-----Original Message-----
From: Augustine, Mike [mailto:[EMAIL PROTECTED]]
Sent: Thursday, April 18, 2002 2:17 PM
To: '[EMAIL PROTECTED]'
Subject: RE: questions on the appropriate way to reply when there are error in a transaction request
 

Rachel,
I think I follow what you are proposing and it makes sense to a point, but I don't totally get it.  I would have to also contend that the HIPAA IGs are a subset of X12. If you can't get the X12 right, you're non-compliant, right?. You may be able to distinguish, but what real value is there in doing so?

Also, the large scale translation software that my client has purchased has HIPAA compliancy checking built in as an optional feature. An incoming or outgoing transaction will be compliance checked and either pass or fail.  I'm not thoroughly proficient with the process yet, but I do not believe there is any room for separating X12 compliance from HIPAA compliance. I also believe that the idea is if the compliance check fails, the transaction will be rejected with a 997.

And finally, although your scenario with the 824 in the middle may be correct EDI-wise, isn't a little ironic that the method of reporting HIPAA non-compliance would be with a non-HIPAA mandated transaction? Since there is no HIPAA IG, then you would have to negotiate with each trading partner that you are going to use the 824, and then specifically how it will be populated, and that leads to details in a companion guide, which leads to accepting or sending different 824 configurations for different trading partners... It seems to continue some of the problems that having the industry standard are supposed to reduce or eliminate. Perhaps the 824 should have been included in HIPAA, but since it hasn't should we really move to standardize on it?

I may be just missing some of the big picture. Please help me out with where the flaws are in my reasoning.

Mike Augustine
Principal, SILC, Incorporated

-----Original Message-----
From: Rachel Foerster [mailto:[EMAIL PROTECTED]]
Sent: Tuesday, April 16, 2002 11:13 PM
To: [EMAIL PROTECTED]
Subject: RE: questions on the appropriate way to reply when there are
error in a transaction request


Don,

All things being equal (and when does that ever occur!) I would tend to
agree with you. On the other hand, HIPAA is especially unique in that there
are federal economic penalties that apply for covered entities that conduct
non-standard transactions.

Now, we've all heard that HHS/CMS isn't anxious to wield the economic ax,
but if/when penalties will apply (and I would contend that legally that
would be either on/after 10/16/02 or 10/16/03) then there must be a clear,
unambiguous boundary between X12 standards compliance and HIPAA compliance.

Mixing some HIPAA "syntax" into the 997 does not give either the receiver,
which applies the edits, nor the originator, which created the non-complying
transaction, a clear statement of whether the transaction fails X12
compliance or HIPAA compliance. I can argue that X12 non-compliance would
not subject the covered entity to any federal penalties, but most certainly
HIPAA non-compliance would.

It's for these reasons that I continue to argue strongly for keeping the
boundary clear and unequivocal. If we don't, the lawyers will have a
wonderful day in court when some of this gets there....and I would bet a
day's consulting fee that it will....sooner or later.

If this gets "mushed" together (that's a technical term!!!) sorting it out
becomes quite costly. Why not bite the bullet now, develop the necessary
enabling functions in the EDI management systems and move on. As a former
software developer I could even see where it could be a strong competitive
advantage for an EDI management system's vendor to offer a two-pass
validation totally within the EDI interpretation/generation function,
automatically applying two maps with the first one being vanilla X12
compliance and the second HIPAA guide compliance. This is not rocket science
program design nor logic.....it's actually not that much different from the
old two-pass code compilers in the old days. To me, this would be a
no-brainer added new HIPAA feature that could blow my competitors away....if
I was an EDI management system developer, that is.

Rachel

Rachel Foerster
Principal
Rachel Foerster & Associates, Ltd.
Professionals in EDI & Electronic Commerce
39432 North Avenue
Beach Park, IL 60099
Phone: 847-872-8070
Fax: 847-872-6860
http://www.rfa-edi.com




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