Hi everyone, I am thinking about how to number the different document types.
Our documents will be: 1. Offer 2. Order confirmation 3. Delivery note 4. Invoice 5. Invoice - Buy from private (=buying something from a private person which can not issue an invoice: no VAT is added but a stamp duty is added) 6. Invoice - Self-billing (We receive the service/goods but write the invoice ourselves and give it to the provider/seller) 7. Collective invoice (creating an invoice for multiple deliveries at once) 8. Credit note So now we are thinking of which prefixes to give to this types, e.g. "OF-100.000" for offers, "INV.100.000.000" for invoices, etc. By doing so a question came up which is: Do we really need to separate... 1. Invoice 2. Invoice - Buy from private 3. Invoice - Self-billing 4. Collective invoice ... from each other in separate numbering schemes and with completely separate documents, or is actually everything of this just "an invoice with a special add-on-option", so that we just make one single document type "Invoice" and the we number them sequentially, no matter what "option" they may additionally have? E.g. INV1001: Invoice INV1002: Invoice - Buy from private INV1003: Invoice INV1004: Invoice - Self-billing INV1005: Invoice - Collective invoice INV1006: Invoice INV1007: Invoice - Self-billing INV1008: Invoice ...... Or is it better to indeed clearely separate those from each other and then count like this: E.g. INV1001: Invoice IPR1001: Invoice - Buy from private INV1002: Invoice ISE1001: Invoice - Self-billing ICO1001: Invoice - Collective invoice INV1003: Invoice ISE1002: Invoice - Self-billing INV1004: Invoice ? What is the best thing to do from the technical view of the ERP, and maybe you also could tell me what is the best thing to do by your opinion from the taxoffice point of view in daily practice. Thank you for any feedback!! Cheers
