I am not sure if I understand what capacity the database has - since a
database is produced from a spreadsheet for the purposes of mail
merging, any information that was derived in the spreadsheet via formula
which includes switches and conditions do not find their way into the
database leaving the merged document with a bunch of blanks. Quite
unfortunate really.

I don't know whether to consider this as a let down with openoffice or
the database but it certainly curtails the usefulness of a mailmerge

If anyone has a solution, I would be very grateful if they would point
me in the right direction

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OpenOffice Mail Merge Wizard does not recognise new address list
https://bugs.launchpad.net/bugs/185057
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