Howdy team- I propose that we adjust the way we collect and publish meeting minutes, preserving their usefulness while reducing the time required of the weekly scribe.
Specifically, section "8.0.3.2. Publishing the minutes" of https://wiki.ubuntu.com/ServerTeam/KnowledgeBase . Steps 1a-1c are fine. But step 1d can take a very long time. It takes me at least 1 hour to write the minutes for a 1 hour meeting. I've confirmed that it takes Thierry about the same as well. I suggest refining this step to consist of the following two simple processes: i) Extract the ACTION items to a section near the top of the MeetingLog page listing all ACTIONs ii) When pasting the full log into the {{{ }}} section, quickly scan the log and indent the line or lines where "important things were said" or "decisions were made". (Ideally, we would bold the text or something, but the {{{ }}} tags say "render this literally) I believe that these two key points will maintain the usefulness of the minutes, by tracking the actions that should be carried over from meeting to meeting and highlighting the key points in the meeting. This should probably consume less than 10 minutes of time. As for step 2, Publishing the minutes, personally I do not see the value in duplicating the text in 4 locations: * the ubuntu-server@ list * the ubuntu-devel@ list * the ubuntuserver blog * the wiki MeetingLogs I think that the minutes should be published in the MeetingLogs wiki, and a hyperlink shared on the two mailing list and the blog. Alternatively, I came across this: * https://wiki.ubuntu.com/ScribesTeam/SubmitMeeting Looks like there's an active team in the Ubuntu Community that processes the output of MootBot and generates minutes. What do we think about enlisting their services? Comments? Can we please reduce the scribe burden a bit? -- :-Dustin Dustin Kirkland Canonical, LTD [email protected] GPG: 1024D/83A61194
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