On 2021/03/30 20:04:00, <[email protected]> wrote:
>
> In AR there is the ability to Apply Payment to GL Account. Does anyone
> know the business reason why a payment would be applied to a GL Account?
> Anyone know how to record a deposit on a purchase Order?
>
> Thanks,
>
> James
> [Yesterday 11:23 PM] Pradeep yadav
The Payment Type GL Account Type Id is used to translate (or map) the different
payment types to a specific GL Account Type Id. The GL Account Type Id is then
used via the 'GL Account Type Id' defaults to translate to one side of a
journal entry.
NOTE
This GL Account default is used to link to another one of the GL Account
defaults.
A Payment Type is just a way to categorize transactions.
Examples of Payment Types could be as follows:
Commission Payments
Customer Payments
Vendor (or Supplier) Payments
Customer Refunds
Customer Prepayments or Deposits
These payment types can then be mapped to the required account type in the
Chart of Account.
Examples of these type of mappings could be as follows:
Customer Payments are mapped to Account Receivable
Vendor (or Supplier) Payment are mapped to Account Payable
Customer Refunds are mapped to Customer Credits
How do I add a Payment Type / GL Account Type Id mapping?
There are currently 14 different Payment Type / GL Account Types mappings that
come as part of the demo data with OFBiz and should cover a good variety of
payment related transactions.
Select the 'Payment Type Id' from the drop down list
Select the 'GL Account Type Id' to map it to from the drop down list
Press the 'Save' button
The new 'Payment Type / GL Account Type' mapping is displayed in the list at
the bottom of the screen
How do I update a Payment Type / GL Account Type Id mapping?
A Payment Type / GL Account Type mapping cannot be updated directly but needs
to be removed then re-created. If you try to update an existing entry you will
get an 'duplicate key' error message.
Press the 'Remove' button next to the entry that you want to update
The entry is removed from the list of entries displayed
Select the 'Payment Type Id' from the drop down list
Select the updated 'GL Account Type Id' to map it to from the drop down list
Press the 'Save' button
The new 'Payment Type / GL Account Type' mapping is displayed in the list at
the bottom of the screen
How do I remove a Payment Type / GL Account Type Id mapping?
Press the 'Remove' button next to the entry that you want to delete
The entry is removed from the list of entries displayed
[Yesterday 11:26 PM] Pradeep yadav
Help for Financial Account Deposit / Withdraw
By default this screen will display all payment transactions both incoming and
outgoing that have not already been associated with a financial account that
represents one of the company’s bank accounts.
This screen also gives the option to create new deposit or withdrawal payments.
The user can select a number of incoming deposit payments (eg Customer Payments
etc) and group them together into a payment group (i.e AR Batch of Payments)
that will create a 'deposit slip'.
If you select a number of incoming payments and dont group them then no payment
group is created (and therefore not deposit slip either) but the individual
transactions will be created for the 'bank account' financial account.
NOTE
Outgoing payments cannot be grouped together and will not create a 'deposit
slip'.
How do I list Deposit or Withdrawal Payments not linked to a Bank Account?
Press the 'Find' button on the 'Deposit/Withdraw' screen.
All deposit and withdrawal transactions not associated with a bank 'financial
account' will be displayed.
How do I group payments and create a deposit slip?
Press 'Find' to list all Deposit or Withdrawal payments
Use the 'Select All' or click on the check box associated with the transactions
required
Enter a name for the Payment Party Group Name (eg XYZ Deposits) to group the
transactions together
Press the 'Deposit/Withdraw' button
A deposit will be created that can be viewed under the 'Deposit Slip' tab and
grouped transaction will be created under the 'Transactions' tab with a link to
the deposit slip breakdown
Help for Financial Account New Deposit Payment
This screen allows the user to create an incoming payment to a financial
account that has been linked to the company bank account.
How do I create a New Deposit Payment?
Press the 'Create New Deposit Payment' button
The 'Create New Deposit for Financial Account' screen is displayed
Select the 'Payment Type' from the drop down menu (NOTE: Only incoming
transaction payment types are shown)
Select the 'Payment Method Type' from the drop down menu (eg Cash)
Enter or use the lookup to select the 'From Party Id' (eg DemoCustomer)
Enter or use the lookup to select the 'To Party Id' (eg Company)
Enter the date of the deposit in the 'Effective Date' field
Enter the amount in the 'Amount' field for the deposit
If required then tick the box next to 'Deposit Payment in:….'
(NOTE: If this is ticked then the transaction will not be displayed and
so will not have a deposit slip associated with it)
Press the 'Create' button
The new transaction will be created.
NOTE
The default status of the payment will be 'Received'.A new payment transaction
will be created and it will be linked to the specified bank account but the
status of the transaction will be 'Created'.
How do I view a newly created Deposit Payment transaction?
Go to the 'Transactions' submenu
Press the 'Search' button
The newly created transaction should be displayed in the search results at the
bottom of the screen.
NOTE
If when the transaction was created the 'Deposit Payment in:….' was ticked
then the transaction will not be displayed on this screen.
It will still show up under the 'Transactions' tab and linked to the bank
account.
