At 21:25 15/04/2014 -0400, Julian Thomas wrote:
On 15 Apr 2014, at 05:32, Alan Bonly wrote:
Note: if the recipient only needs to read but not edit the file,
Writer has the ability to create a .pdf. This can be found in the
menu at "File | Export as PDF..
Why, pray tell, isn't this an option under 'Save As'?
I can't speak for the applications's designers, but it strikes me
that this is very sensible - indeed useful. The various formats
available at Save As are alternative ways in which a document can
sensibly be kept, with the possibility that it will subsequently be
reopened and further edited. Although PDF is an ideal format for
transferring *final versions* of documents between users and
platforms, it is quite unsuited to further editing, of
course. Putting PDF in the Save As menu might give users the
impression that saving in that format would provide the same
functionality as saving in one of the normal document formats - in
this case .odt or .doc. Users might save as PDF and lose the benefit
of considerable editing time.
Consider also a user editing a file and then immediately creating a
PDF version. If PDF was an alternative saving format, there would be
no warning that the edits had not been saved if the document were
then closed. Next time the existing .odt file was opened, recent
editing would have been lost (and users would not be pleased). As it
is, exporting to PDF does not affect this protection.
I see this choice as wise.
I trust this helps.
Brian Barker
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