Brian Barker wrote:
At 17:36 07/07/2007 +0100, K Yogendran wrote:
I have just installed Open Office 2.2 and did a few letters etc. I am
rather disappointed that after making a list of addresses, I could
not sort the names in alphabetical order. I tried Tools, Formatting,
Insert and various other options without any success. Could you
please help.
You are not exactly helping anyone to help you here. Tools and so on
are menus, of course, not operations in themselves. What items there
did you expect to sort the data for you? Did you find Tools | Sort...?
What did it do when you tried it?
In what form is your list of addresses? Is it a Writer (text)
document? If so, select the items you need to sort and then use Tools
| Sort... to sort them.
Note that this will sort *paragraphs* alphabetically, so your items
need to be single paragraphs. If you have entered your addresses laid
out on multiple lines, as if for an envelope, you may have pressed
Enter at the end of each line. In this case, each line of each address
will be a separate paragraph and the lines of different addresses will
become jumbled up when you sort them. This is not what you need! To
avoid this, start a new line within each address by creating a line
break instead of a paragraph break. To do this, press Shift+Enter
instead of Enter. You will also have to space your addresses by
setting paragraph spacing in the proper way, rather than by using
typewriter-style empty paragraphs. You can see which lines end in
paragraph breaks and which in line breaks if you turn on the display
of non-printing characters.
Alternatively, you could usefully create your list as a spreadsheet in
Calc instead. This probably gives you easier control over the result.
In Calc, sort items using Data | Sort... .
I trust this helps.
Brian Barker
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Another good alternative that stays within the same Writer document is
to use a table. It might be easier to get the data into that (possibly
even by selecting it all and using Table > Convert > Text to Table,
maybe after some tweaking to get the data to be in a uniform pattern).
Then clicking somewhere within the table, Table > Select > Table selects
everything, and Table > Sort will finish the task.
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