At 11:15 05/11/2007 -0500, Elayne Stamm wrote:
Opening pps documents
Should I be able to open a power point document with openoffice?
Yes.
If so, how do I do it?
Powerpoint, part of Microsoft Office, saves presentation documents in
two ways: either as a document file, .ppt, or as a slide show,
.pps. The files are identical, so why are there different
extensions? The idea is just to indicate what you want to happen
when you or another person uses the file. If you have Powerpoint
installed, a .ppt file will open as if you wish to edit it further,
whereas a .pps file will open just to run the slide show itself.
When you install OpenOffice, it offers to take over your operating
system's associations for Microsoft Office file types, and if you
have done this, you can double-click any .ppt file to open it in
OpenOffice Impress. But it wouldn't make sense for this to work for
.pps files: the whole point of the different extension is to prevent
the file opening in an editor such as Impress - and Impress does not
appear to have a slide show mode suitable for this purpose.
You can open the file in Impress in two ways:
o From OpenOffice, use File | Open... and browse to the file.
o Rename the file to change its extension to .ppt. Then
double-click it. (This assumes that you accepted the option for
OpenOffice to take over the associations.)
Incidentally, if (as it appears) you are using Windows, you may like
to download and install the freeware Powerpoint viewer from the
Microsoft web site. This will run the .pps file you have as a slide
show directly - which may be all you need. (Free viewers for Word
and Excel document files are also available.)
I trust this helps.
Brian Barker
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