On 27/06/17 12:24, Olaf Kock wrote: > I love the idea - am just wondering how you're planning to combine £50 > without financial risk, with lunch & room (having an idea what hotels > charge for a catered event day), Travel for you/the committers etc.
Having a company host the first event removes the upfront financial risk. That event should then leave us with enough funding to pay the upfront costs for future events. Choosing the right venue is key to keeping the costs down. I'm not looking at the typical London hotel chains for this. I'm looking at the budget end of the market. For example, Premier Inn offers meeting rooms in suitable locations at prices that would work. My travel costs are fairly minimal (for London anyway). Bringing in other committers gets more expensive but could be doable at relatively low numbers of attendees (~20) providing we are careful about costs. Mark > > I'll be happy to forward this to some people within my company - aiming > at several european cities including London. Ping me directly if needed. > > Olaf > > > Am 27.06.2017 um 13:12 schrieb Mark Thomas: >> Hi, >> >> I'm looking to start a series of Tomcat events. Starting in London, the >> hope is that - if they are successful - to expand to any UK - or >> possibly European - location where there is a demand. >> >> The essentials are: >> - 1 day event >> - ticket price is £50 >> - attendees get a say in the topics >> - lunch provided >> - me, and possibly a.n. other committer, presenting >> - venue TBD but somewhere in London Underground zone 1 >> >> At this point I am looking to see if there is sufficient interest in the >> Tomcat user community to go ahead and organise the first event. Please >> let me know (either on this thread or off-list) if you are likely to attend. >> >> I am trying to do this without taking on any financial risk for me >> personally or the Apache Software Foundation. That makes organising a >> venue tricky as they typically require payment upfront or a significant >> deposit. With that in mind, if anyone works for a company that would be >> willing to host the first of these please let me know. In return for >> providing the venue and the lunch, the hosting company will get 50% of >> the available places at zero cost. My guess is that we'd need a venue >> for ~20 people for the first event. >> >> The plan is to build up a small fund that we can then use to: >> - pre-book venues so we aren't reliant on companies >> - pay travel expenses for speakers so we can expand to locations outside >> of London >> - bring in additional speakers (so it isn't always just me doing the >> talking) >> >> My plan is to be completely open regarding the finances. I'll post a >> spreadsheet somewhere that shows all the income and expenses so everyone >> can see what money is generated by these events and where it is then >> spent. If the events turn out to be wildly successful and the events >> generate a large surplus (experience tells me this is unlikely) then >> that would be donated to the ASF. >> >> I look forward to your responses, >> >> Mark >> >> --------------------------------------------------------------------- >> To unsubscribe, e-mail: [email protected] >> For additional commands, e-mail: [email protected] >> > > > --------------------------------------------------------------------- > To unsubscribe, e-mail: [email protected] > For additional commands, e-mail: [email protected] > --------------------------------------------------------------------- To unsubscribe, e-mail: [email protected] For additional commands, e-mail: [email protected]
