Re: [Videolib] notice to faculty re video/dvd acquisitions

[Jeanne Little]

Rhonda, We used to put faculty requester information into our order records when they asked us to purchase titles, and then when it was received and cataloged, a postcard/email was sent to them announcing it's arrival. Now that we are faced with patron confidentiality issues, we felt we could no longer place their names in order records that many staff see. We stopped notifying at that time. We do produce a 'new title' list each month that is available from our library's main home page. If a library liaison was involved, they work directly with the faculty and may watch to see when a requested item has been received and then send them an email announcement. Usually what I tell faculty that call and speak directly with me is that when the order has been placed, they will find the title in our online opac with a status of 'on order'. Once they see that record in the system, they can contact our circulation desk and they can place a hold on the item for them. After the item has been received, the status gets changed by our cataloging staff to read 'one copy being processed". It will only be a short time later that it should be available for use. And if they have asked for a hold to be placed, they will be notified by our circulation staff that it is available at the desk for them to checkout. I think they will hold it for three days and then it goes on to the shelf for the rest of our patrons. Hope this helps. Jeanne Little Rod Library Collection Management & Special Services University of Northern Iowa On 2/3/2011 12:48 PM, Rosen, Rhonda J. wrote: Hi everyone, For the academic university crowd…. I’m curious as to how you notify or if you notify faculty who request that the library purchase a video/dvd.   1.  Do you notify the selector when the item has come in?                 1a) Do you only notify the selector when it is a rush? 2.  If you have Faculty library liaisons in each department, do you notify them of new media in their subject area?                 2a) if so, do you ask them to spread the word                 2b) if not, do you notify the department at large by sending a mass email t to all the profs? 3.  Do you notify librarian subject selectors and ask them to forward on the notification? 4.  Do you rely solely on an online newsletter or monthly acquisitions list for books and media in one? 5.  Alternatives?   Thanks for any responses, Rhonda Rhonda Rosen| Head, Media & Access Services William H. Hannon Library | Loyola Marymount University One LMU Drive, MS 8200 | Los Angeles, CA 90045-2659 rhonda.ro...@lmu.edu| 310/338-4584| http://library.lmu.edu  "You see, I don't believe that libraries should be drab places where people sit in silence, and that's been the main reason for our policy of employing wild animals as librarians." --Monty Python         VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors. -- "The University of Northern Iowa provides transformative learning experiences that inspire students to embrace challenge, engage in critical inquiry and creative thought, and contribute to society."

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VIDEOLIB is intended to encourage the broad and lively discussion of issues 
relating to the selection, evaluation, acquisition,bibliographic control, 
preservation, and use of current and evolving video formats in libraries and 
related institutions. It is hoped that the list will serve as an effective 
working tool for video librarians, as well as a channel of communication 
between libraries,educational institutions, and video producers and 
distributors.