Sarah, I handle determining what rights are available for our videos and acquiring license agreements which are then reviewed by the Head of our Technical Services Department who works closely with the University's lawyer to reach terms we can agree to. These license agreements are scanned and made available online to library staff for future reference.
We do keep track of licensing for PPR and streaming rights if we have purchased them for a *specific period of time*. This information is put into the order records when the order is placed through our Technical Services department. They also attach either a checkin record to use as a Tickler File, or they can put a note in the order record which will alert them when the license is about to expire. We use the Innovative library system. If we order something with rights in perpetuity, that information is also put into the online cataloging record so our patrons know what venues they may be used in. I keep track of rights in an Excel spreadsheet by title, and it is maintained on a shared space on my computer so that our Access Services Department can see the details for anything we have licensed if they have questions from the patrons. Staff also come to me to decipher the rights when they cannot figure them out by our online information. Hope this helps a little. Contact me if you have further questions about our processes and if I can't answer them I can direct you to someone who can! Jeanne Little Rod Library Collection Management & Special Services University of Northern Iowa Cedar Falls, IA 50613-3675 319-273-7255 On Wed, Jan 22, 2014 at 1:59 PM, Andrews, Sarah E <[email protected]>wrote: > Please excuse me if this has been covered in the past, but since video > is not part of my current job duties I have less time to spend on this. > > > > In general, I would like to know the following: > > 1. Do you track licensing for films purchased with PPR? If so, > what in general is your procedure? > > 2. Do you track licensing information for films that come with PPR > because everything from that distributor does? If so, what are these > procedures? > > > > And if you don’t keep track, who is responsible for answering questions > regarding rights? > > > > Thanks very much in advance. > > Sarah Andrews > > > > VIDEOLIB is intended to encourage the broad and lively discussion of > issues relating to the selection, evaluation, acquisition,bibliographic > control, preservation, and use of current and evolving video formats in > libraries and related institutions. It is hoped that the list will serve as > an effective working tool for video librarians, as well as a channel of > communication between libraries,educational institutions, and video > producers and distributors. > >
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
