Hello, There has been numerous posts on this listserv about the use of Section 108, and recycling vhs tapes.
I’m glad to know that many of you will be involved in the process to create a best practice guide to be posted to ALA Connect. I hope guidelines for discarding vhs tapes will also be included in that document. I’m positive that we all follow guidelines similar to the one outlined by Jo Ann at UConn (see below) with some minor exceptions. I’m sure that we all engage in doing our best to donate or recycle old vhs tapes. I will be giving a brief presentation on archiving and recycling vhs tapes in the near future. I want to create a very basic slide for recycling vhs tapes, and I welcome your input to tell me if I’m missing something. Suggested Tips to Discard VHS Tapes Preface: Follow best practice guidelines as outlined in Section 108, Copyright Act. If space permits, preserve one master vhs copy in your collection in case archival replacements become damaged. The following guidelines apply to the removal of duplicate vhs titles. Ø Remove the record from Catalog, Workflow, etc. Ø Is there a book sale at your academic institution? Public Library? Ø Create a list of local businesses, such as Goodwill, shelters, prisons who may be willing to accept vhs donations. Ø Create a list of local, state, and national recycling centers. Is there a cost associate with shipping? Is it a do-it-yourself operation, or will the company pack the items for you? Additional Resources: GreenDisk Recycling Center: http://greendisk.toysgowhere.com/ Data Media Source: Best Practices for Responsible Disposal of Tape Media (white paper) http://www.datamediasource.com/download/DMS_%20Disposal_guidelines.pdf How To Dispose VHS Tapes: http://www.toysgowhere.com/how_5121738_dispose-vhs-tapes.html Any advice is greatly appreciated. Best, Monique At the University of Connecticut this is the process we follow. Since it is labor intensive and time consuming we invoke section 108 sparingly. 1. Determine if the VHS is damaged, deteriorating, lost or stolen. 2. Document damage, deterioration. This checklist developed by Kenneth Crews useful for ensuring i’s are dotted and t’s are crossed. http://copyright.columbia.edu/copyright/files/2009/10/copyrightchecklist108preservation.pdf 3. If found to be damaged/deteriorating, conduct due diligence search for evidence of new VHS or DVD for sale at a reasonable price. We use this checklist (Creative Commons license), http://aladinrc.wrlc.org/handle/1961/16025 4. If no new VHS or DVD is found for sale then a DVD is made from the VHS. 5. The VHS goes to our archive and does not circulate. 6. The DVD goes on permanent reserve. The case is clearly marked, “Section 108 Copy: In Building Circulation Only. This material was reproduced under the provisions of Section 108 of United States Copyright Law and may be protected by copyright.” “For use at UConn Libraries only. No InterLibrary Loan. Does not include public performance rights but may be used in the classroom.” “Preservation copy of Archival VHS. Not to be used outside of the Library.” 7. The catalog record includes this statement, “For Use at UConn Libraries only. No Interlibrary Loan. Does not include public performance rights but may be used in the classroom.” And the permanent location is “Sec108 Copy (Reserve)”. The catalog record for the VHS indicates the location as “Sec108 Original (@Dodd)”, our archive. Best, Jo Ann Jo Ann Reynolds Reserve Services Coordinator University of Connecticut Homer Babbidge Library 369 Fairfield Road, Unit 1005RR Storrs, CT 06269-1005 860-486-1406 voice 860-486-0584 fax
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
