Once a week I update a number of spreadsheets which I have filed in various folders.
After reading about smart folders I thought that this could save me some time navigating through the various folders. So..... For the documents in question (well 3 of them as a trial), I opened their info pane and put "weekly" into the comment field. As a check, a spotlight search on "weekly" now shows these as the first 3 document hits - so far, so good. Then.... I create a smart folder with "keywords" weekly as the criterion - but it doesn't show any hits. After browsing the "Other" criteria, I see that "Comment" can be chosen so I make "comment" contains "weekly the criterion - still no joy - with or without adding "kind" "any" or "kind" "document" as additional criteria. As I start typing "weekly" in the "contains" box files do initially show - with just "we" typed, for example, I see: - iTunes tracks from an album that includes"we" in the iTunes comments field - HTML text files that include "we" in the HTML metadata - an excel workbook that includes "we" in the comments field in the "properties" pane for the workbook. But then as soon as I continue by "wee" they have all gone. DOH!! As I re-read the above, I now see the pattern - the Info box which used to have a "Comments" field now has a "Spotlight Comments" field and searching by "comment" is not actually looking in this field but in other file metadata that meet its peculiar definition of "comment" Further scrolling down the "Other" criteria does , indeeed reveal a "Spotlight Comments" criteria and setting this up does, indeed find my files. SO... Problem Solved - However, I have to say Mac Help was spectacularly useless in helping to find how the smart folder criteria actually work... So I thought I'd still fire this off in the hope it might save some other poor soul from the same frustration. Cheers Neil -- Neil R. Houghton Albany, Western Australia Tel: +61 8 9841 6063 Email: [EMAIL PROTECTED] -- The WA Macintosh User Group Mailing List -- Archives - <http://www.wamug.org.au/mailinglist/archives.shtml> Guidelines - <http://www.wamug.org.au/mailinglist/guidelines.shtml> Unsubscribe - <mailto:[EMAIL PROTECTED]>
