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Heidi,
You are very wise to treat the shadow students as part of their workforce (i.e., volunteers) and educate them accordingly. (It has been our experience that from time to time the shadow students often may be asked to use the PHI in carrying out responsibilities in ways that may often exceed an organization's original intention.)
However, depending upon your State statutes, another important matter may need to be considered: shadow students are often under 17 years of age, and consequently may NOT be allowed to be members of your workforce. Under those circumstances, your organization may actually need to have patients sign an authorization for the disclosure of PHI to the shadow students.
I hope that this helps.
Your questions are always welcome.
Matt
Matthew Rosenblum Chief Operations Officer Privacy, Quality Management & Regulatory Affairs
CPI Directions, Inc. 10 West 15th Street, Suite 1922 New York, NY 10011
(212) 675-6367
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-----Original Message-----
Hello All,
The standard advice with regard to high school student job shadowing in hospitals is to have the students sign confidentiality agreements and to require them to participate in the same HIPAA training as for volunteers or other employees. I would appreciate hearing about any other policies/practices that might facilitate job shadowing.
Thanks! Heidi Gosho This message is intended for the sole use of the individual to whom it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the addressee you are hereby notified that you may not use, copy, disclose, or distribute to anyone the message or any information contained in the message. If you have received this message in error, please immediately advise the sender by reply email and delete this message.
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- HIPAA & Job Shadowing Heidi Gosho
- Matthew Rosenblum
