I'm not sure if this is covered by Delphine's suggestion, but the ability to recognize staffers is helpful - I knew quite some of them so had little trouble, but I saw others looking harder for them. Giving staffers a special symbol/color on their badge or giving them a different color T-shirt might be helpful. I never realized how many there were until they finally were all on stage.
Lodewijk 2011/8/9 Roan Kattouw <roan.katt...@gmail.com> > 2011/8/9 Delphine Ménard <notafi...@gmail.com>: > > * Badges: badges should be recognizable at a glance. Especially for > > press. But also for organizers, speakers etc.. By the time I arrived, > > everyone had a different lanyard, some had written badges, other > > printed... complicated. Make more badges than you will ever need (a > > safe assumption is to print about at least twice the number of badges > > you think you'll need). Choose colors that people can recognize at a > > glance. Especially for the press (I'll never stress that enough). > > > +1. Also: > * make the badges double-sided. I asked at least 5 people to flip > their badges so I could read them, and about half the people I know > had come up with some way to clip the badge to their lanyard or > clothes to prevent it from flipping over to the blank back side > * for some reason, the role/occupation/whatever field (e.g. > 'developer', 'designer', 'WMF employee', ...) was not printed on any > of the WMF employees' badges, which led to people using magic markers > to write "WMF" on their badges. I think it's a good idea to make WMF > staff clearly visible (badge colors, per Delphine); in Buenos Aires, > WMF staff had "Staff" badges, but they were the same badges worn by > the conference staff (i.e. organization), so that wasn't necessarily > too useful either > > Badge-related praise that I read on a private mailing list and totally > agree with: putting the small schedule booklet inside the badges was > genius and extremely useful. It's one of those little things that I > never missed before I realized how great it was, and that I will now > be expecting at every conference I ever attend :) > > Another, relatively minor, point of criticism: the shuttle schedules > as communicated were incomplete. The most important bits (morning > shuttle times, i.e. what time do I have to wake up to catch the > shuttle) were there, but the schedules for shuttles leaving in the > afternoon and evening (shuttles back to the hotels/dorms from the > venue, and shuttles to/from the parties) were missing from the booklet > and the web site more often than not. Personally, I think that > ideally, shuttles shouldn't be necessary (if you need them, that means > the host city is more spread out than I like it to be (Gdansk was > perfect in terms of everything being close together); a party at a > good location that's a bit far away is a good exception, but > hotels/dorms shouldn't be >1km away), but if you're hosting a future > Wikimania and do need them, please make sure to document their > schedules very well. > > Roan Kattouw (Catrope) > > _______________________________________________ > Wikimania-l mailing list > Wikimania-l@lists.wikimedia.org > https://lists.wikimedia.org/mailman/listinfo/wikimania-l >
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