Thank you for sharing your preliminary findings, BMH. I must say, you really present a good option as far as cost goes, especially when compared to the cost for other event spaces.
Jason On Mon, Sep 22, 2014 at 5:18 PM, Benj. Mako Hill <[email protected]> wrote: > <quote who="Benj. Mako Hill" date="Thu, Aug 28, 2014 at 05:51:07AM -0700"> > > I'm going to meet with some people from the UW Conference Organizing > > center. I'm not sure we'll want to work with them, but it is certainly > > an option and they can probably let me know what the options are. > > I had a quick conversation with folks at UW conference services about > this. Here is the basic run down. > > Generally speaking, departments have some amount of space they can use > and schedule as they wish. I have maybe 10 rooms in my department > (Communication) that I can schedule like this with no cost and no real > need to ask permission. Unfortunately, the biggest of these holds > maybe 100 people so we couldn't host WikiConference USA in the > department. > > Our options for space would be: > > - Find a larger department with more classroom space at their disposal > who are willing to "donate" it. I have no idea which departments are > big enough but the Law School and Business School comes to mind. > > - Pay for event space at the HUB. The building is brand new and it's > really fantastic for events. The largest ballroom for maybe 500-600 > people would cost about $1000 a day. Smaller rooms would be much > less. Give the budgets we've been talking about, this might not be > a bad direction to go. > > In terms of housing we could host people in new dorms that have been > built but it would have to be around the school year. Doing it the > week of graduation is a very bad idea. We can look at the 2016 > academic calendar to get a sense for how would do this. > > Conference services at UW here can do a whole bunch of the organizing > and logistic for us but we could also decide which things we want them > to do and which things we want to do ourselves. They would charge us > something and this would clearly vary based on what we want them > do. We could also organize the entire thing at UW without them. I > thought them that, at the very least, we would handle the program and > most other stuff on-wiki in the normal way. They could be there though > to do nametags and registration, help with AV, or whatever. It's > really up to us. > > If we want to get more serious about this, we can try to work with > them to figure out a more serious quote. At the very least, I think > doing it at UW would be doable. Given other commitments, I couldn't > organize all of this, but I could help lend my name and position to > make UW a possibility if others wanted to lead the way here. > > Later, > Mako > > > > -- > Benjamin Mako Hill > http://mako.cc/ > > Creativity can be a social contribution, but only in so far > as society is free to use the results. --GNU Manifesto > > _______________________________________________ > Wikimedia-Cascadia mailing list > [email protected] > https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia > >
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