On Sun, Jan 20, 2013 at 2:34 PM, Steven Walling <steven.wall...@gmail.com> wrote: > On Wed, Dec 19, 2012 at 6:49 PM, Erik Moeller <e...@wikimedia.org> wrote: > >> Hi folks, >> >> to increase accountability and create more opportunities for course >> corrections and resourcing adjustments as necessary, Sue's asked me >> and Howie Fung to set up a quarterly project evaluation process, >> starting with our highest priority initiatives. These are, according >> to Sue's narrowing focus recommendations which were approved by the >> Board [1]: >> >> - Visual Editor >> - Mobile (mobile contributions + Wikipedia Zero) >> - Editor Engagement (also known as the E2 and E3 teams) >> - Funds Dissemination Committe and expanded grant-making capacity >> >> I'm proposing the following initial schedule: >> >> January: >> - Editor Engagement Experiments >> >> February: >> - Visual Editor >> - Mobile (Contribs + Zero) >> >> March: >> - Editor Engagement Features (Echo, Flow projects) >> - Funds Dissemination Committee >> >> We’ll try doing this on the same day or adjacent to the monthly >> metrics meetings [2], since the team(s) will give a presentation on >> their recent progress, which will help set some context that would >> otherwise need to be covered in the quarterly review itself. This will >> also create open opportunities for feedback and questions. >> >> My goal is to do this in a manner where even though the quarterly >> review meetings themselves are internal, the outcomes are captured as >> meeting minutes and shared publicly, which is why I'm starting this >> discussion on a public list as well. I've created a wiki page here >> which we can use to discuss the concept further: >> >> >> https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_reviews >> >> The internal review will, at minimum, include: >> >> Sue Gardner >> myself >> Howie Fung >> Team members and relevant director(s) >> Designated minute-taker >> >> So for example, for Visual Editor, the review team would be the Visual >> Editor / Parsoid teams, Sue, me, Howie, Terry, and a minute-taker. >> >> I imagine the structure of the review roughly as follows, with a >> duration of about 2 1/2 hours divided into 25-30 minute blocks: >> >> - Brief team intro and recap of team's activities through the quarter, >> compared with goals >> - Drill into goals and targets: Did we achieve what we said we would? >> - Review of challenges, blockers and successes >> - Discussion of proposed changes (e.g. resourcing, targets) and other >> action items >> - Buffer time, debriefing >> >> Once again, the primary purpose of these reviews is to create improved >> structures for internal accountability, escalation points in cases >> where serious changes are necessary, and transparency to the world. >> >> In addition to these priority initiatives, my recommendation would be >> to conduct quarterly reviews for any activity that requires more than >> a set amount of resources (people/dollars). These additional reviews >> may however be conducted in a more lightweight manner and internally >> to the departments. We’re slowly getting into that habit in >> engineering. >> >> As we pilot this process, the format of the high priority reviews can >> help inform and support reviews across the organization. >> >> Feedback and questions are appreciated. >> >> All best, >> Erik >> >> [1] https://wikimediafoundation.org/wiki/Vote:Narrowing_Focus >> [2] https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings >> -- >> Erik Möller >> VP of Engineering and Product Development, Wikimedia Foundation >> >> Support Free Knowledge: https://wikimediafoundation.org/wiki/Donate >> >> _______________________________________________ >> Wikimedia-l mailing list >> Wikimedia-l@lists.wikimedia.org >> Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l >> > > Following up on this... > > The Editor Engagement Experiments team had the first one of these with Erik > and Sue last Tuesday (the 15th). Tilman was there to take notes, and I > published our slide deck, so there is a transcript and PDF to review for > those interested at: > https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_reviews/Editor_engagement_experiments > > Erik will likely share some notes soon on how he and Sue want to rejigger > the meeting structure based on this first try. Overall it was helpful for > all parties, but obviously in a meeting this long and covering this kind of > material, adjustments can and should be made. > > Steven
The minutes and slides from the E3 team's second quarterly review meeting can now be found at https://meta.wikimedia.org/wiki/Metrics_and_activities_meetings/Quarterly_reviews/Editor_engagement_experiments/2013-04-12 . -- Tilman Bayer Senior Operations Analyst (Movement Communications) Wikimedia Foundation IRC (Freenode): HaeB _______________________________________________ Wikimedia-l mailing list Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
