One option to consider is establishing an OTRS queue for AffCom.

How many vacancies are there to be filled?

Greetings,

Ad


2014-09-04 21:45 GMT+02:00 Risker <risker...@gmail.com>:

> Committees can have more than one mailing list, Bence.
>
> I suggest that Affcom rethink its approach: there's no good reason to
> assume that the order of candidacy has anything to do with selection,
> particularly if it goes to a second list, and your "nominating
> subcommittee" all has access.  It is always a bad idea for only one person
> to manage anything that results in formal appointments.  Accountability is
> important here.  I don't think it will harm your process whatsoever to get
> a mailing list set up by the weekend, since self-nominations do not close
> until September 30. Indeed, I'm not entirely clear why this isn't happening
> onwiki, but I suppose there may be a reason for that which doesn't come
> through in the original email.
>
> Risker/Anne
>
>
>
>
> On 4 September 2014 15:34, Bence Damokos <bdamo...@gmail.com> wrote:
>
> > Thank you for the suggestion, Anne!
> >
> > As some background, the reason the private e-mail address is used instead
> > of the AffCom mailing list is that  it allows the incoming applications
> to
> > be looked at all at the same time - thus not giving anyone an advantage
> or
> > disadvantage based on the time they apply  especially if there are any
> > outgoing AffCom members who are reapplying for another term (which may
> not
> > be relevant this time around, I am not sure, but we tend to rely on
> > existing processes and improve on them iteratively where we can based on
> > suggestions like yours).
> >
> > Having a @wikimedia.org address would be cool, but they are not
> allocated
> > to individual volunteers - we did ask a while ago. AffCom itself does
> have
> > a mailing list on a wikimedia server, which we are not using for this
> > purpose.Setting up a separate mailing list for the purpose might be
> > something to consider next year.
> >
> > Hope this helps.
> >
> > Best regards,
> > Bence
> > (A member of AffCom, with some experience on how this process runs, but
> > this is my personal view)
> >
> >
> > On Thu, Sep 4, 2014 at 8:50 PM, Risker <risker...@gmail.com> wrote:
> >
> > > A gmail address?
> > >
> > > I am sure if you ask nicely the committee can be granted a
> wikimedia.org
> > > email address through Mailman that will allow more than one person to
> > > handle applications. It could probably be done pretty quickly.
> > >
> > > Risker/Anne
> > >
> > >
> > > On 4 September 2014 14:35, Carlos M. Colina <ma...@wikimedia.org.ve>
> > > wrote:
> > >
> > > > Dear all,
> > > >
> > > > Please note that, due a technical issue, direct your emails to
> > > > salvador1...@gmail.com instead.
> > > >
> > > > Kindly apologize for the inconvenience.
> > > >
> > > > Regards,
> > > > Carlos
> > > >
> > > >
> > > > Sent from Samsung Mobile
> > > >
> > > > -------- Original message --------
> > > > From: "Carlos M. Colina" <ma...@wikimedia.org.ve>
> > > > Date: 03/09/2014  19:58  (GMT+02:00)
> > > > To: wikimedia-l@lists.wikimedia.org,Wikimedia Chapters general
> > > > discussions <chapt...@wikimedia.ch>
> > > > Subject: [Wikimedia-l] AffCom - Call for candidates 2015
> > > >
> > > > (in the case you received it already, sorry for re-sending it, my
> > > >  Thunderbird crashed just as I clicked the "send" button :-( )
> > > >
> > > > Dear all, The Affiliations Committee [1], the committee that is
> > > > responsible for guiding volunteers in establishing Chapters, User
> > Groups
> > > > and Thematic Organizations and approving them when they are ready is
> > > > looking for new members.
> > > >
> > > > The main focus of the AffCom is to guide groups of volunteers in
> > forming
> > > > affiliates. We make sure that the groups are large enough to be
> viable
> > > (and
> > > > advise them on how to get bigger), review bylaws for compliance
> > > > with the requirements and best practices, and advise the Board of the
> > > > Wikimedia Foundation on issues connected to Chapters, Thematic
> > > > Organizations and User Groups.
> > > >
> > > > This requires communication with volunteers all over the World,
> > > > negotiating skills and cultural sensitivity and the ability to
> > understand
> > > > legal texts. We try to get a healthy mix of different skill sets in
> our
> > > > members.
> > > >
> > > > The key skills/experience that we are looking for in candidate
> members,
> > > > are typically the following:
> > > >
> > > >   * Excitement by the challenge of helping to empower groups of
> > > >     volunteers worldwide
> > > >   * Willingness to process applications through a set, perhaps
> > > >     bureaucratic process
> > > >   * Readiness to participate in (movement roles) political
> discussions
> > > >     on the role and future of affiliates, models of affiliations, and
> > > >     similar questions
> > > >   * 5 hours per week availability [2], and the time to participate
> in a
> > > >     monthly ~2 hour voice/video meeting
> > > >   * International orientation
> > > >   * Very good communication skills in English
> > > >   * Ability to work and communicate with other languages and cultures
> > > >   * Strong understanding of the structure and work of affiliates and
> > the
> > > >     WMF
> > > >   * Knowledge of different legal systems; experience in community
> > > >     building and organising is a plus
> > > >   * Effective communication skills in other languages are a major
> plus
> > > >   * Experience with or in an active affiliate is a major plus
> > > >   * Willingness to use full (real) name in committee activities
> > > >     (including reaching out to potential affiliates) when appropriate
> > > >
> > > > In 2012, new types of affiliations were introduced, and the role of
> the
> > > > Committee has increased in guiding through volunteers towards
> > > > affiliation models that empower them to further our mission, and
> making
> > > > sure these models meet both the needs of the volunteers and the
> > > > movement. We are looking for new people to help, who are not afraid
> of
> > > > the workload and are motivated by helping other volunteers to get
> > > > organized and form communities that further our mission around the
> > world.
> > > >
> > > > Members are usually selected every twelve months for staggered
> two-year
> > > > terms. The applications will be voted on by the current members not
> > > > seeking re-election, taking into account comments put forward by the
> > > > committee's members, advisers, WMF staff and board liaisons based on
> > the
> > > > above membership criteria. A final decision will be made by the end
> of
> > > > the year, with new members expected to join on or around 1 January
> > 2015.
> > > >
> > > > If you are interested, You can send your applications with your full
> > > > name, contact data (e-mail address, wiki username), relevant
> experience
> > > > and motivation letter to our treasurer Salvador Alcántar at salvador
> AT
> > > > gmail.com by 30 September 2014. You will get a confirmation that
> your
> > > > application came through.
> > > >
> > > > If you have any questions, please don't hesitate to email me and/or
> the
> > > > committee as a whole. We are happy to chat or have a phone call with
> > > > anyone about our work, if this helps them decide to apply. Please
> > > > distribute this call among your networks, and do apply if you are
> > > > interested.
> > > >
> > > > Best regards,
> > > > Carlos Colina
> > > > Chair, Affiliations Committee
> > > >
> > > > [1]: https://meta.wikimedia.org/wiki/Affiliations_Committee (please
> > > > follow the links and familiarize yourself with our work)
> > > > [2]: Our member standards of participation are at:
> > > >
> > > >
> > >
> >
> http://meta.wikimedia.org/wiki/Affiliations_Committee/Resolutions/Standard_of_participation_%E2%80%93_September_2012
> > > >
> > > > --
> > > > "*Jülüjain wane mmakat* ein kapülain tü alijunakalirua jee
> > wayuukanairua
> > > > junain ekerolaa alümüin supüshuwayale etijaanaka. Ayatashi waya
> > junain."
> > > > Carlos M. Colina
> > > > Vicepresidente, A.C. Wikimedia Venezuela | RIF J-40129321-2 |
> > > > www.wikimedia.org.ve <http://wikimedia.org.ve>
> > > > Chair, Wikimedia Foundation Affiliations Committee
> > > > Phone: +972-52-4869915
> > > > Twitter: @maor_x
> > > > _______________________________________________
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-- 
Ad Huikeshoven

Bestuurslid / Board member Wikimedia Nederland
Internationaal / International Affairs
Educatieprogramma / Education Program

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