Can you describe the source of your authority, and that of the committee,
to make such a decision? Do you have the approval of Lila and/or the Board?
Which movement organizations, including those responsible for funding
endeavours like Wikimania, did you consult?


On Sun, Oct 4, 2015 at 2:10 PM, James Forrester <jdforres...@gmail.com>

> All,
> TL;DR: The Wikimania Committee and the WMF Community Engagement
> department will be working on coming up with a new process for venues for
> future Wikimanias, which we will be seeking input from the community in the
> next few months
> ------
> At the Committee’s meeting in Mexico City in August, we agreed to alter
> the way that Wikimania locations are decided.
> The existing bidding process has developed over time. It has become
> unwieldy and hard work for the community and staff. It demands that people
> pour a huge amount of effort into building local teams, contracts and
> institutional relationships only for rejected bids' work to be left unused.
> A lot of pressure is put on volunteers to try to work on logistics rather
> than dream about what would make a great programme for our communities.
> Each year, the jury has to decide on a venue based on what is presented by
> each group divisively, rather than what we as a community could come
> together and build.
> The process is too short-term, setting out venue much less than two years
> ahead (often only just more than twelve months in advance). This greatly
> increases expenses when other similar conferences plan locations out many
> years ahead. This makes it impossible for us to be strategic about
> location, prevents us from arranging co-location with like-minded
> conferences, and it means that some areas of the world are ignored when
> they could provide great Wikimanias.
> Consequently, from now on the Committee will pick an area for Wikimania
> four to five years in advance, from the following (provisional) list.   The
> years in which we have already held Wikimanias in these areas are shown in
> parentheses
> * Western, Northern, and Southern Europe (2005, 2014)
> * Canada and United States (2006, 2012)
> * Asia-Pacific (2007, 2013)
> * Middle East and North Africa (2008, 2011)
> * Latin America (2009, 2015)
> * Eastern Europe, Russia, and Central Asia (2010)
> * South Asia (none yet)
> * Sub-Saharan Africa (none yet)
> * Oceania (none yet)
> The Committee intends to deliberately rotate between these areas to make
> sure we allow as many community members to attend as cheaply as possible.
> The large majority of our community members are based in either North
> America or Europe; organising Wikimanias in these areas allows the majority
> of our community members to attend cheaply, so that money spent on
> scholarships can go further, and be more focussed in supporting our
> community members wherever they are based.
> Locating Wikimania in other continents does not assure that participants
> from these areas  can attend more cheaply. Nevertheless, to support the
> movement worldwide, we do want to ensure that, every third year, Wikimania
> will take place neither in Europe nor North America.
> We  propose that a sequence of "Western, Northern, and Southern Europe",
> "Canada and United States", and one of the others every three years, picked
> out several years into the future. Beyond the first two areas, we may not
> visit some as often as others. (I have not listed Antarctica as an area to
> which we will rotate, which may well be a disappointment to members of the
> British Antarctic Survey and others in that location.)
> More widely, we would like to encourage Wikimedia conferences as open,
> engaging and fun community meetups, alongside the annual Wikimania
> conference. I know that several chapters run country-specific conferences
> each year, which is a good move. I think that there should be at least one
> annual Wikimedia conference in each of these areas. This would help newer
> editors know that there are people like them nearby without requiring the
> existence of, or putting too great a demand on, every national chapter or
> other local affiliated body. In some areas like Africa where the distances
> are great, multiple regional conferences may make sense.
> As part of the new system of location selection, we will no longer have a
> 'bidding' process. Instead, the Committee invites people interested in
> leading or helping to run a Wikimania to contact us on-wiki
> <https://meta.wikimedia.org/wiki/Talk:Wikimania>, or via the wikimania-l
> list. If you think that you know a great team, venue or concept for holding
> Wikimania, in your area or anywhere else, please discuss the possibilities
> with us. We will work with interested community members to narrow down the
> selection to a particular venue.
> Our next few locations will thus go like this:
> * 2016: Western, Northern, and Southern Europe – Esino Lario in Italy
> * 2017: Canada and United States – TBD
> * 2018: TBD – TBD
> * 2019: Western, Northern, and Southern Europe – TBD
> * 2020: Canada and United States – TBD
> * 2021: TBD – TBD
> As you can see, as well as picking the 2017 venue in Canada or the United
> States, for which we have a candidate lined up, we need to select very
> quickly the area for 2018, and after that, 2019 and beyond. There are
> several areas we’ve outlined above that have never had a Wikimania, and
> others where we have not visited for some time. We would love your thoughts
> on the areas on which we should focus for 2018 and beyond. We’ll also be
> asking in future for your thoughts about how to structure the programme of
> each Wikimania to make it as good as it can be for you, for others, and for
> our community overall.
> Thank you.
> Yours,
> --
> James D. Forrester
> Chair, Wikimania Committee
> _______________________________________________
> Wikimania-l mailing list
> wikimani...@lists.wikimedia.org
> https://lists.wikimedia.org/mailman/listinfo/wikimania-l
Wikimedia-l mailing list, guidelines at: 
Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, 

Reply via email to