Dear Wikimedians,

Thanks to those of you who have already registered for the Wikimedia
Conference 2016 – we are already very excited to welcome participants from
across the world in Berlin in April.

You have not yet registered for the conference? Your affiliation is
eligible [1] to attend the conference and you have been selected to
represent your affiliation in Berlin?

Then please be kindly reminded to register until Friday, January 15, 2016.
You have only one and a half weeks left! Please note that WMDE and WMF
teams will only be able to proceed as planned with regards to travel
booking and program design with all participants registered in time.

To register for the conference, please find the link to the registration
form here [2].

Please do not hesitate to reach out to us via should you
have any questions or comments. Daniela will be back in the office on
Monday (January 11) and will then get back to your requests and emails.

Best regards,

Wenke on behalf of the organizing team

Wikimedia Deutschland


---------- Forwarded message ----------
From: Daniela Gentner <>
Date: 2015-12-01 13:06 GMT+01:00
Subject: [Wikimedia-l] Wikimedia Conference 2016: Registration now open
To: Wikimedia Mailing List <>

Dear Wikimedians,

We are delighted to inform you that the registration for the Wikimedia
Conference 2016 [1], which will be held in Berlin from Friday, April
22, through Sunday, April 24, is now open!

Following Christian’s invitation and Nicole’s email regarding the
Program Design Process [2], we would like to provide you with
important information regarding the eligibility for participation,
participant number regulation, registration procedure, specifics in
regards to the travel and hotel booking as well as the visa
application process.

== Eligibility criteria ==
The eligibility criteria for participating in the Wikimedia Conference
2016 are aligned to the Affiliates’ Agreements with the Wikimedia
Foundation. Chapters, Thematic Organizations and User Groups must have
been officially recognized by the Wikimedia Foundation by today
(December 1, 2015), must have shown signs of recent activity and be
up-to-date on their reporting, latest by January 1, 2016 to be
eligible to participate.

Before registering, please check the eligibility and status of your
affiliate[3]. Only affiliates with the status “ready to register” can
proceed with the registration process. For all others, we recommend to
catch up on your reports before January 1, 2016.

==Participant number regulation==
Chapters and Thematic Organizations can send two delegates; or up to
four, if they have paid staff; User Groups can send one delegate. The
eligibility table on meta lists each affiliate and the respective
number of delegates that can be sent to the Wikimedia Conference 2016

==Registration information==
To make the conference a success, it will be essential for the invited
affiliates to deliberately choose their delegates. We recommend to
follow the “How to select the delegates” information, which is
published on meta [4].

Persons who are selected by their organization to represent them at
the conference need to register via the registration form [5]. The
registration deadline is Friday, January 15, 2016. Please note that we
won’t be able to accept and process registrations after this deadline.

We also hope that several members of the Wikimedia Foundation Board of
Trustees and staff, the Funds Dissemination Committee as well as the
Affiliations Committee will participate in the conference. We see a
huge advantage in having their representatives on site and encourage
them to take part in a range of talks and discussions. Please also
register via the registration link.

In addition to the core-conference, pre-conference workshops on
program design, evaluation, and community learning on Wednesday and
Thursday, April 20-21, are organized by the Learning and Evaluation
team of the WMF [6]. Should you be interested in participating in
these workshops, you can indicate your interest in the registration
form as well.

For the purpose of helping affiliates to check that only their
selected representatives have registered and enable participants to
connect before the conference and stay in involved afterwards, we will
publish all participants’ names on the meta page [7] shortly after

Further information on the registration process can be retrieved from meta

==Hotel and travel booking==
WMDE has blocked a number of hotel rooms at Motel One Leipziger Platz,
which is in walking-distance to the conference venue as well as the
WMDE office.

Representatives of affiliates with an annual plan grant (group 1) will
need to book and pay for their hotel rooms as well as travel
individually. The hotel booking form and price information can be
found on meta [9].

Affiliates which don’t receive funding via an annual plan grant (group
2) will be supported by WMDE for their hotel needs and WMF for their
travel booking.

Members of the WMF Board, FDC, AffCom or WMF staff (group 3) receive
travel and hotel booking support by the WMF Travel department.

We advise you to check meta [3] to which group you belong to.

==Visa information==
In case you are in need of a visa, WMDE will assist you with the
application process. All relevant information and necessary steps to
undertake are described on meta [10].

Wikimedia Deutschland is looking forward to welcoming you in Berlin in

Please do not hesitate to reach out to us any time via should you have any questions or comments.

Best regards,

Wenke and Daniela
Organizing Team WMCON
Wikimedia Deutschland


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