I have to disagree. money for WMF employee attendance is still WMF money... 
still coming from donations.
I find it very interesting that so much more is spent on employee attendance 
then volunteer attendance.


> From: meta...@gmail.com
> Date: Thu, 18 Feb 2016 20:06:28 -0500
> To: wikimedia-l@lists.wikimedia.org
> Subject: Re: [Wikimedia-l] Reducing the net cost of Wikimania
> 
> Chris & Ellie:  I don't think I would include 'WMF Travel/Accomodation' or
> general Wikimedia PR in the Wikimania overhead.
>   * Staff have a budget for travel to events of all kinds; the Board has a
> budget for its meetings wherever they are held; and similarly the few
> committees that meet in person have a budget for those meetings.
>   * The fact that these things happen to take place at Wikimania is, if
> anything, a slight cost savings: some of the logistics of scheduling and
> finding venues can be shared, it allows coordinating press events, &c.
> 
> 
> Lodewijk, I agree: we should be able to find ways to limit direct expenses,
> and increase sponsorships.  We could also increase the number of people who
> benefit from scholarships, or are otherwise able to attend.
> 
> Focusing on direct expenses from recent Wikimanias:
> * 2014 budget:  $250K revenue + a $150K WMF grant.  Actual: $280K revenue,
> needed $320K from WMF to cover direct expenses
> * 2015 budget:  $150K revenue + a $300K WMF grant.  Actual: $100K revenue,
> needed $380K from WMF to cover direct expenses
> * 2016 budget:  $290K? revenue + a $250K WMF grant.
> 
> Itzik, what were the equivalent budgets for Haifa?  From the post-mortem on
> Meta it looks like a $280K budget, and a $100K WMF grant. This included
> paying for the event coordinator, which is now budgeted separately. That
> was for the finest event one could hope for.
> 
> 
> Lodewijk writes:
> > 'wikimania direct' is quite expensive, to be honest, and much more than I
> > would have expected. However, it does include catering, which is always
> > an expensive chunk...
> 
> Registration fees should at least cover the marginal cost of the event:
> catering & materials per person.
> 
> 
> > looking at these figures, I can agree that it should be possible to do it
> for
> > less, I'm less certain though whether the proposed splitting up would
> > significantly reduce the total costs for everything that is included here.
> 
> The greater part of money spent on attending Wikimania is the out-of-pocket
> cost of flights and hotels.  The cost of this for non-local attendees is
> 10-50x the cost of registration.  Running many simultaneous local events
> has a greater total budget, if you look only at the budgets of the
> organizers; but a much lower cost per person.  There are many more options
> for free venues and low-cost lodging when you're not scrambling to fit 1000
> people in a small region of a city.  And a smaller fraction of money spent
> goes towards jet fuel.
> 
> For this reason, the same pool of scholarship funds would go farther.
> 
> Finally, I don't think we should oversell the current Wikimania as a
> universal connector.  I too want there to be a community thing that builds
> interpersonal connections and is accessible to every community member at
> low cost.  But that thing cannot be a $2,000-net-cost week-long
> conference.  Many people could never attend such an event, even if it were
> free.  It is a long time commitment, and is inevitably mono or bilingual.
> 
> Sam
> (who loves the current Wikimanias, and thinks they should continue! but
> doesn't think they are the pinnacle of what movement-gatherings could be)
> 
> 
> On Thu, Feb 18, 2016 at 5:52 PM, Sam Klein <sjkl...@hcs.harvard.edu> wrote:
> 
> > That's most helpful, thank you both.
> >
> > On Wed, Feb 17, 2016 at 5:14 PM, Pharos <pharosofalexand...@gmail.com>
> > wrote:
> >
> >> Thanks, Ellie and Chris, this historical experience should be very helpful
> >> for future discussions!
> >>
> >> Best,
> >> Pharos
> >>
> >> On Wed, Feb 17, 2016 at 5:06 PM, Chris Schilling <
> >> cschill...@wikimedia.org>
> >> wrote:
> >>
> >> > Hey folks,
> >> >
> >> > Ellie has put together a summarized budget including revenue and
> >> expenses
> >> > from Wikimania 2014 in London[1] and Wikimania 2015[2], which I've gone
> >> > ahead and posted to the summary pages of these conferences on meta.
> >> >
> >> > Thanks,
> >> >
> >> > Chris
> >> >
> >> > [1] <https://meta.wikimedia.org/wiki/Wikimania_2014>
> >> > [2] <https://meta.wikimedia.org/wiki/Wikimania_2015>
> >> >
> >> > On Wed, Feb 10, 2016 at 1:15 PM, Samuel Klein <meta...@gmail.com>
> >> wrote:
> >> >
> >> > > Itzik writes:
> >> > >
> >> > > > If we want to talk about the cost of Wikimania it will be great if
> >> the
> >> > > WMF and the local team will share the costs.
> >> > > > https://meta.wikimedia.org/wiki/Wikimania_2014/Budget
> >> > > > https://meta.wikimedia.org/wiki/Wikimania_2015/Budget
> >> > > > Maybe I missed something, but it's strange that such discussion
> >> takes
> >> > > place without a real budget breakdown.
> >> > > > To summarize 2 huge event to "1$ million USD" does not make sense.
> >> > >
> >> > > Agreed 1million%.  It would be important to see a rough cost
> >> breakdown, &
> >> > > compare that to the best-budgeted Wikimanias.
> >> > >
> >> > >
> >> > > On Wed, Feb 10, 2016 at 9:52 AM, Tomasz Ganicz <polime...@gmail.com>
> >> > > wrote:
> >> > >
> >> > > > 2016-02-10 6:06 GMT+01:00 Samuel Klein <meta...@gmail.com>:
> >> > > >
> >> > > > > FUDCons
> >> > > >
> >> > > > Also it is hard to compare Wikimanias with FUDCons as it is
> >> > > > a) much  smaller (usually bo more than 200 attendees)
> >> > > > b) divided by regions - for example in 2015 there were 3 FUDCons
> >> > > > (Argentina, India, Spain) and 2 Flocks (NY and Kraków) -  so they
> >> are
> >> > > > rather like our Iberecop or CEE meetings than the global
> >> conferences.
> >> > > >
> >> > >
> >> > > Thanks.  Similar to regional events perhaps, not Wikimania.  Still
> >> worth
> >> > > comparing budgets perhaps, if available.
> >> > >
> >> > > But I was wondering about the trend over time: whether extensive
> >> funding
> >> > > during the RedHat days made the events less useful, in the years after
> >> > that
> >> > > funding was reduced.
> >> > >
> >> > >
> >> > >
> >> > > > And also Fedora developers have many potential sources of external
> >> > > funding
> >> > > > - mainly from IT companies which uses free software and want to
> >> apply
> >> > for
> >> > > > their specific needs and for whom they quite often work.
> >> > > >
> >> > >
> >> > > True.  But attendees to GLAM or education conferences also tend to
> >> have
> >> > > many potential sources of funding - mainly from archives or
> >> educational
> >> > or
> >> > > technical companies who curate knowledge or develop education tools.
> >> And
> >> > we
> >> > > have IT industry partners who are similarly willing to support
> >> > Wikimanias.
> >> > > Not entirely dissimilar.
> >> > >
> >> > >
> >> > > > But anyway, Fedora offers scholarships for attendees, see:
> >> > > >
> >> > >
> >> > > Yes, wiki conferences should as well - that part of conference
> >> funding is
> >> > > important.  Even early Wikimanias with almost no WMF support had
> >> > > significant scholarship pools.
> >> > >
> >> > > S
> >> > > _______________________________________________
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> >> > >
> >> >
> >> >
> >> >
> >> > --
> >> > Chris "Jethro" Schilling
> >> > I JethroBT (WMF) <https://meta.wikimedia.org/wiki/User:I_JethroBT_(WMF)
> >> >
> >> > Community Organizer, Wikimedia Foundation
> >> > <https://wikimediafoundation.org/wiki/Home>
> >> > _______________________________________________
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> >
> >
> >
> > --
> > Samuel Klein          @metasj          w:user:sj          +1 617 529 4266
> >
> 
> 
> 
> -- 
> Samuel Klein          @metasj           w:user:sj          +1 617 529 4266
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