Chris,

As Cornelius wrote, this conversation will be a part of phase 2
discussions which are supposed take place in many different places,
on- and offline. We won't just put the cart before the horse. I
envision the movement strategy process to also offer space for
conversations about how strategic, decision making processes and
platforms for the movement could look in the future. The outcomes of
these conversations can then inform how goals, structures and
representation for a conference like WMCON can look like in the
future.

Hope this helps,
Nicole



On 25 October 2017 at 12:52, Chris Keating <chriskeatingw...@gmail.com> wrote:
> So will there be a broader discussion about the future of the
> Wikimedia Conference that's open to people who are not attending?
>
> I could certainly see a group of people in a conference hotel for a
> weekend deciding that they are a vital forum for important decisions
> about the future of the movement, but that wouldn't mean that it's a
> good idea to take that at face value without input from the 10,000 or
> so people who weren't invited to the conference. :)
>
> Chris
>
> On Wed, Oct 25, 2017 at 10:38 AM, Cornelius Kibelka
> <cornelius.kibe...@wikimedia.de> wrote:
>> Hi Lodewijk,
>>
>> One of the goals for the 2018 conference will be to come to an agreement
>> upon the ultimate goal, structure and set-up for the Wikimedia Conference
>> in the longer future. The outcomes of these conversations will also depend
>> on the agreements we achieve during phase 2 of the strategy process, for
>> example in terms of roles and responsibilities of movement organizations.
>> By slightly adjusting the 2018 participation criteria (we're talking about
>> 10 people), we do not mean to change the overall nature of the conference
>> for the future. It's just a quick fix for the symptoms, not a solution to
>> the overall.
>>
>> Best regards
>> Cornelius
>>
>> On 24 October 2017 at 18:29, Lodewijk <lodew...@effeietsanders.org> wrote:
>>
>>> While it is true that there are now for *some* languages also organizations
>>> that have it as their specific goal to support those (Amical has been doing
>>> that for Catalan for a long time, though), this is not the case for most
>>> major languages. In the whole field of affiliates, including user groups,
>>> most are tied to a geography, rather than other factors.
>>>
>>> Even in an outreach, engagement, communication perspective, we have always
>>> held off on calling the affiliates 'representative'. In this context it
>>> would even go a step further: it would make them *politically*
>>> representative. This could be particularly painful when an editing
>>> community does not feel represented (for example, because the user group
>>> that has their language as focus, if any, is the subset of users that likes
>>> to focus on a subset of topics that is not the focus of most of the
>>> community.
>>>
>>> While lines between focus areas blur, and our movement diversifies, this
>>> does not necessarily mean the roles changed that much.
>>>
>>> If your goal really is to make it representative, then you either have to
>>> make affiliates more representative, or you have to invite other people.
>>>
>>> I'm looking forward to Cornelius' response on what the underlying goal is
>>> for this change, because I suspect his proposed change of wording is not
>>> cutting it yet.
>>>
>>> Lodewijk
>>>
>>> On Tue, Oct 24, 2017 at 4:56 AM, Joseph Seddon <jsed...@wikimedia.org>
>>> wrote:
>>>
>>> > The conference was born from the old affiliate model but that is not
>>> > representative of where we are now and for all its flaws and advantages,
>>> > the affiliate model has become very different.
>>> >
>>> > Affiliates in some cases really do represent, projects, languages and
>>> > topics to varying degrees.
>>> >
>>> > In some cases maybe affiliates really should be their local language
>>> > representatives. There is a difference though between representative in
>>> an
>>> > outreach, engagement or communication role with that of legal
>>> > representative.
>>> >
>>> > The line blurs with each passing year and particularly as affiliates gain
>>> > in their experience. Maybe the conference should reflect the new roles
>>> and
>>> > responsibilities being carved out by the evolving affiliate model.
>>> >
>>> > Seddon
>>> >
>>> >
>>> >
>>> > On Tue, Oct 24, 2017 at 10:45 AM, Michael Maggs <mich...@maggs.name>
>>> > wrote:
>>> >
>>> > > Agreed. This would change the conference significantly. Its purpose has
>>> > > always been to discuss matters of common interest to movement
>>> > > *organisations*.  Organisations attend on their own behalf and not as
>>> > > representatives for any wider groups such as speakers of a specific
>>> > > language, or editors of any particular Wikipedia.
>>> > >
>>> > > Michael
>>> > >
>>> > > > On 23 Oct 2017, at 19:54, Isaac Olatunde <reachout2is...@gmail.com>
>>> > > wrote:
>>> > > >
>>> > > > I share Lodewijk's concerns here. My understanding is that local
>>> > chapters
>>> > > > have no control/authority over any language community. Unless we want
>>> > > > language communities to be under the control of local chapters or
>>> user
>>> > > > groups,  language communities should be allowed to choose their
>>> > > > representatives if they must be represented.
>>> > > >
>>> > > > Regards,
>>> > > >
>>> > > > Isaac.
>>> > > >
>>> > > > On Oct 23, 2017 7:16 PM, "Lodewijk" <lodew...@effeietsanders.org>
>>> > wrote:
>>> > > >
>>> > > > That all depends on the goals that the conference sets itself, as
>>> > always
>>> > > :)
>>> > > >
>>> > > > As I understood it, the conference is intended for structured and
>>> > > organized
>>> > > > groups, rather than to be a representative forum for the whole
>>> > movement.
>>> > > In
>>> > > > 2017, I understood there to be mostly two events taking place in the
>>> > same
>>> > > > location - with some overlap in program. In that sense, this was
>>> quite
>>> > a
>>> > > > unique situation because of the strategic process.
>>> > > >
>>> > > > The first question would be whether you accept each challenge as a
>>> > goal.
>>> > > If
>>> > > > being representative of the whole movement becomes the goal, the
>>> > > structure
>>> > > > probably needs to be overhauled much more, and the default invitation
>>> > for
>>> > > > all groups may have to be reconsidered. One representative from the
>>> > > > Japanese community wouldn't cut it, then (for example).
>>> > > >
>>> > > > On the other side, I could also imagine a different goal, which would
>>> > be
>>> > > to
>>> > > > fill certain gaps in input diversity from the participants. This
>>> could
>>> > be
>>> > > > input from certain language communities, or from certain cultures
>>> where
>>> > > we
>>> > > > even lack readership. This would make more sense to me - as it would
>>> > not
>>> > > > imply a representation as much. In part it would lead to a similar
>>> > > > consideration and outcome, but it would force you to also consider
>>> > other
>>> > > > areas where input is lacking from. For example, allied movements or
>>> > > project
>>> > > > communities beyond Wikipedia (for example, the collective of
>>> developing
>>> > > > language communities in Africa or communities that are
>>> > > government-blocked -
>>> > > > of which I'm uncertain if they are covered by affiliates). This would
>>> > > also
>>> > > > send the message to the communities you ask to send a representative
>>> > what
>>> > > > you expect of such participant (if that would indeed be your goal).
>>> > > >
>>> > > > There could be many other goals of course, that you (plural) could
>>> have
>>> > > in
>>> > > > mind. I'm not sure which applies best. I would suggest not to deviate
>>> > > from
>>> > > > the official line that chapters don't represent language communities,
>>> > > > though. That is, unless this official line has changed.
>>> > > >
>>> > > > Warmly,
>>> > > > Lodewijk
>>> > > >
>>> > > > On Mon, Oct 23, 2017 at 10:56 AM, Cornelius Kibelka <
>>> > > > cornelius.kibe...@wikimedia.de> wrote:
>>> > > >
>>> > > >> Hi Lodewijk, hi JP,
>>> > > >>
>>> > > >> Over the last years, we received the feedback that the Wikimedia
>>> > > > Conference
>>> > > >> would not be as (globally) representative as it could or should be.
>>> > For
>>> > > > the
>>> > > >> Wikimedia Conference 2017, several “Community Leaders” were invited
>>> to
>>> > > the
>>> > > >> conference to be heard for the Movement Strategy process, but the
>>> > > >> selection/invitation process was not as clear as it could have been.
>>> > > >>
>>> > > >> To be more representative on a global scale and to have more
>>> different
>>> > > >> people from different regions present at the conference, we needed
>>> > > clear,
>>> > > >> transparent and non arbitrary criteria. However, there is no
>>> solution
>>> > > that
>>> > > >> covers every possible challenge. Therefore, we chose to give this
>>> > > approach
>>> > > >> – with clear criteria – at least a try for the Wikimedia Conference
>>> > > 2018.
>>> > > >> Also, as we expect more changes in the Movement in the upcoming
>>> year,
>>> > > this
>>> > > >> approach is a try for 2018 only, as an overhaul of the whole concept
>>> > of
>>> > > > the
>>> > > >> Wikimedia Conference will be needed anyway.
>>> > > >>
>>> > > >> Additionally, I want to highlight this, because this was criticized
>>> in
>>> > > the
>>> > > >> past as well, all regularly eligible affiliates may send at least
>>> two
>>> > > >> representatives.
>>> > > >>
>>> > > >> I’m aware that this approach implies challenges, though. I’m happy
>>> to
>>> > > >> receive suggestions on how to come up with equally clear and
>>> > transparent
>>> > > >> criteria.
>>> > > >>
>>> > > >> Best regards,
>>> > > >>
>>> > > >> Cornelius
>>> > > >>
>>> > > >>
>>> > > >> On 23 October 2017 at 19:37, Jean-Philippe Béland <
>>> > > jpbel...@wikimedia.ca>
>>> > > >> wrote:
>>> > > >>
>>> > > >>> I share the questions of Lodewijk
>>> > > >>>
>>> > > >>> On Mon, Oct 23, 2017, 19:22 Cornelius Kibelka, <
>>> > > >>> cornelius.kibe...@wikimedia.de> wrote:
>>> > > >>>
>>> > > >>>> Of course, I meant:
>>> > > >>>>
>>> > > >>>> "The registration process will start on November 24, *2017* and
>>> will
>>> > > >> end
>>> > > >>>> sharply (no exceptions), on January 15, 2018."
>>> > > >>>>
>>> > > >>>> Thank you
>>> > > >>>> Cornelius
>>> > > >>>>
>>> > > >>>> --
>>> > > >>>>
>>> > > >>>> Cornelius Kibelka
>>> > > >>>>
>>> > > >>>> Program and Engagement Coordinator (PEC)
>>> > > >>>> for the Wikimedia Conference
>>> > > >>>>
>>> > > >>>>
>>> > > >>>>
>>> > > >>>> Am 23.10.2017 18:04 schrieb "Cornelius Kibelka" <
>>> > > >>>> cornelius.kibe...@wikimedia.de>:
>>> > > >>>>
>>> > > >>>>> Dear Wikimedians, dear representatives of Wikimedia affiliates,
>>> > > >>>>>
>>> > > >>>>> A few weeks ago, we announced that the next Wikimedia Conference
>>> > > > will
>>> > > >>>> take
>>> > > >>>>> place from April 20 to 22, 2018 at the Mercure Hotel in
>>> > > >> Berlin-Neukölln
>>> > > >>>>> (same location as in 2017). This email contains information about
>>> > > > the
>>> > > >>>>> program themes and the Eligibility Criteria for invited
>>> affiliates
>>> > > >>>>> including the relevant reporting deadlines.
>>> > > >>>>>
>>> > > >>>>> == Program Themes ==
>>> > > >>>>>
>>> > > >>>>> As in the previous editions of the conference, the Wikimedia
>>> > > >> Conference
>>> > > >>>>> 2018 will again focus on three core themes.
>>> > > >>>>>
>>> > > >>>>>   -
>>> > > >>>>>
>>> > > >>>>>   Movement Strategy: In November 2017, phase 2 of the Wikimedia
>>> > > >>> Movement
>>> > > >>>>>   Strategy Process will start. Its main goal will be to answer
>>> the
>>> > > >>>> question
>>> > > >>>>>   "How do we implement the strategic direction", which means
>>> > > >>>> identifying the
>>> > > >>>>>   roles and resources needed for execution, and the activities it
>>> > > >>>> involves.
>>> > > >>>>>   In order to ensure participation from the organized part of the
>>> > > >>>> movement in
>>> > > >>>>>   this next phase, we will again host a three-day track on
>>> movement
>>> > > >>>> strategy.
>>> > > >>>>>   This track will be designed together with the Wikimedia
>>> > > >> Foundation.
>>> > > >>>>>   -
>>> > > >>>>>
>>> > > >>>>>   Partnerships in the Wikimedia Movement: Wikimedia organizations
>>> > > >> and
>>> > > >>>>>   groups have a wide variety of experiences and knowledge in
>>> > > > working
>>> > > >>>> with
>>> > > >>>>>   partners to achieve our mission. Based on the conversation at
>>> the
>>> > > >>> last
>>> > > >>>>>   Wikimedia Conference, Wikimania, and regional Wikimedia
>>> > > >> conferences,
>>> > > >>>> we aim
>>> > > >>>>>   to continue to offer a space for conversations, experience
>>> > > > sharing
>>> > > >>> and
>>> > > >>>>>   learning around partnerships within and outside the Wikimedia
>>> > > >>>> movement.
>>> > > >>>>>   This track will be designed together with the Wikimedia
>>> > > >> Foundation’s
>>> > > >>>> Global
>>> > > >>>>>   Reach & Partnerships team, WMDE’s Partnerships & Development
>>> team
>>> > > >>> and
>>> > > >>>> the
>>> > > >>>>>   volunteer “Partnerships group”.
>>> > > >>>>>   -
>>> > > >>>>>
>>> > > >>>>>   Capacity Building & Learning: The Wikimedia Conference
>>> currently
>>> > > >> is
>>> > > >>>>>   one of the main spaces for learning and sharing among Wikimedia
>>> > > >>>> affiliates.
>>> > > >>>>>   Again, we will host a track with sessions that are designed
>>> > > >>> according
>>> > > >>>> to
>>> > > >>>>>   the participants’ needs, wishes and experiences. This track
>>> will
>>> > > >> be
>>> > > >>>>>   designed in close consultation with WMF’s Learning & Evaluation
>>> > > >>> team,
>>> > > >>>> and
>>> > > >>>>>   will complement the pre-conference Learning Days.
>>> > > >>>>>
>>> > > >>>>>
>>> > > >>>>> == Eligibility Criteria ==
>>> > > >>>>>
>>> > > >>>>> The eligibility criteria for participating in the Wikimedia
>>> > > >> Conference
>>> > > >>>>> 2018 are aligned to the Affiliates’ Agreements with the Wikimedia
>>> > > >>>>> Foundation.
>>> > > >>>>>
>>> > > >>>>> Chapters, Thematic Organizations and User Groups must have shown
>>> > > >> signs
>>> > > >>> of
>>> > > >>>>> recent activity (within the last six months) and be up-to-date on
>>> > > >> their
>>> > > >>>>> reporting by the eligibility deadline (December 15, 2017).
>>> > Moreover,
>>> > > >>>>> affiliates need to have been officially recognized by the
>>> Wikimedia
>>> > > >>>>> Foundation before April 19, 2017.
>>> > > >>>>>
>>> > > >>>>> == Participant number regulation ==
>>> > > >>>>>
>>> > > >>>>>   -
>>> > > >>>>>
>>> > > >>>>>   Chapters, Thematic Organizations and User Groups may send two
>>> > > >>>>>   delegates. Chapters and Thematic Organizations which employ at
>>> > > >> least
>>> > > >>>> 0.5
>>> > > >>>>>   FTE by Sep 1, 2017, may send one additional delegate who is a
>>> > > > paid
>>> > > >>>> staff
>>> > > >>>>>   member.
>>> > > >>>>>   -
>>> > > >>>>>
>>> > > >>>>>   Allied organizations may send two delegates.
>>> > > >>>>>   -
>>> > > >>>>>
>>> > > >>>>>   The biggest ten language/project communities (by numbers of
>>> > > > active
>>> > > >>>>>   editors [>5 edits/month]) that are not represented by any
>>> > > >> affiliate,
>>> > > >>>> or
>>> > > >>>>>   have an affiliate, which is not eligible because it was
>>> > > > recognized
>>> > > >>>> after
>>> > > >>>>>   April 19, 2017, may send one delegate.
>>> > > >>>>>   -
>>> > > >>>>>
>>> > > >>>>>      As per September 2017, the biggest communities without an
>>> > > >>>>>      (eligible) affiliate representation are the Japanese,
>>> > > >> Vietnamese,
>>> > > >>>> Tamil,
>>> > > >>>>>      Bengali, Slovak, Croatian, Hindi and Malay, Wikimedia
>>> Commons
>>> > > >> and
>>> > > >>>>>      Wikivoyage communities.
>>> > > >>>>>      -
>>> > > >>>>>
>>> > > >>>>>      The user groups West Bengal Wikimedians User Group (for the
>>> > > >>> Bengali
>>> > > >>>>>      community), Hindi Wikimedians User Group (for the Hindi
>>> > > >>>> community), Wikimedia
>>> > > >>>>>      Community User Group Malaysia (for the Malay community), as
>>> > > >> well
>>> > > >>> as
>>> > > >>>>>      the Commons Photographers User Group (for the Wikimedia
>>> > > > Commons
>>> > > >>>>>      community) and the Wikivoyage Association (for the
>>> Wikivoyage
>>> > > >>>>>      communities) may send one delegate. For the language
>>> > > >> communities
>>> > > >>>> (Japanese,
>>> > > >>>>>      Vietnamese, Tamil, Slovak, Croatian), decision finding and
>>> > > >> making
>>> > > >>>> process
>>> > > >>>>>      on who will be the one person sent to the conference, need
>>> to
>>> > > >> be
>>> > > >>>> made in
>>> > > >>>>>      the public (on-wiki).
>>> > > >>>>>
>>> > > >>>>>
>>> > > >>>>> == Registration timeline ==
>>> > > >>>>>
>>> > > >>>>> The registration process will start on November 24, 2018 and will
>>> > > > end
>>> > > >>>>> sharply (no exceptions), on January 15, 2018. The link will be
>>> > > >> provided
>>> > > >>>> on
>>> > > >>>>> Meta.[1]
>>> > > >>>>>
>>> > > >>>>> If you have any questions regarding the registration process or
>>> the
>>> > > >>>>> Wikimedia Conference, please
>>> > > >>>> <https://maps.google.com/?q=Conference,+please&entry=
>>> gmail&source=g
>>> > >
>>> > > >> do
>>> > > >>>> not hesitate to send us an e-mail to
>>> > > >>>>> wm...@wikimedia.de.
>>> > > >>>>>
>>> > > >>>>> Warm regards,
>>> > > >>>>>
>>> > > >>>>> Daniela Gentner & Cornelius Kibelka
>>> > > >>>>>
>>> > > >>>>> Wikimedia Conference team
>>> > > >>>>>
>>> > > >>>>> [1] https://meta.wikimedia.org/wiki/Wikimedia_Conference_2018
>>> > > >>>>>
>>> > > >>>>>
>>> > > >>>>> --
>>> > > >>>>> Cornelius Kibelka
>>> > > >>>>> Program and Engagement Coordinator (PEC)
>>> > > >>>>> for the Wikimedia Conference
>>> > > >>>>>
>>> > > >>>>> Wikimedia Deutschland e.V. | Tempelhofer Ufer 23-24 | 10963
>>> Berlin
>>> > > >>>>> Tel. (030) 219 158 26-0
>>> > > >>>>> http://wikimedia.de
>>> > > >>>>>
>>> > > >>>>> Stellen Sie sich eine Welt vor, in der jeder Mensch an der Menge
>>> > > >> allen
>>> > > >>>>> Wissens frei teilhaben kann. Helfen Sie uns dabei!
>>> > > >>>>> http://spenden.wikimedia.de/
>>> > > >>>>>
>>> > > >>>>> Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens
>>> > e.
>>> > > >> V.
>>> > > >>>>> Eingetragen im Vereinsregister des Amtsgerichts
>>> > > > Berlin-Charlottenburg
>>> > > >>>> unter
>>> > > >>>>> der Nummer 23855 B. Als gemeinnützig anerkannt durch das
>>> Finanzamt
>>> > > >> für
>>> > > >>>>> Körperschaften I Berlin, Steuernummer 27/029/42207
>>> > > >>>>>
>>> > > >>>> _______________________________________________
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>>> > > >>
>>> > > >>
>>> > > >> --
>>> > > >> Cornelius Kibelka
>>> > > >> Program and Engagement Coordinator (PEC)
>>> > > >> for the Wikimedia Conference
>>> > > >>
>>> > > >> Wikimedia Deutschland e.V. | Tempelhofer Ufer 23-24 | 10963 Berlin
>>> > > >> Tel. (030) 219 158 26-0
>>> > > >> http://wikimedia.de
>>> > > >>
>>> > > >> Stellen Sie sich eine Welt vor, in der jeder Mensch an der Menge
>>> allen
>>> > > >> Wissens frei teilhaben kann. Helfen Sie uns dabei!
>>> > > >> http://spenden.wikimedia.de/
>>> > > >>
>>> > > >> Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.
>>> > V.
>>> > > >> Eingetragen im Vereinsregister des Amtsgerichts
>>> Berlin-Charlottenburg
>>> > > > unter
>>> > > >> der Nummer 23855 B. Als gemeinnützig anerkannt durch das Finanzamt
>>> für
>>> > > >> Körperschaften I Berlin, Steuernummer 27/029/42207
>>> > > >> _______________________________________________
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>>> >
>>> > --
>>> > Seddon
>>> >
>>> > *Advancement Associate (Community Engagement)*
>>> > *Wikimedia Foundation*
>>> > _______________________________________________
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>>
>>
>>
>> --
>> Cornelius Kibelka
>> Program and Engagement Coordinator (PEC)
>> for the Wikimedia Conference
>>
>> Wikimedia Deutschland e.V. | Tempelhofer Ufer 23-24 | 10963 Berlin
>> Tel. (030) 219 158 26-0
>> http://wikimedia.de
>>
>> Stellen Sie sich eine Welt vor, in der jeder Mensch an der Menge allen
>> Wissens frei teilhaben kann. Helfen Sie uns dabei!
>> http://spenden.wikimedia.de/
>>
>> Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e. V.
>> Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg unter
>> der Nummer 23855 B. Als gemeinnützig anerkannt durch das Finanzamt für
>> Körperschaften I Berlin, Steuernummer 27/029/42207
>> _______________________________________________
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-- 
Nicole Ebber
Adviser International Relations
Movement Strategy Track Lead: Organized Groups

Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.
V. Eingetragen im Vereinsregister des Amtsgerichts
Berlin-Charlottenburg unter der Nummer 23855 B. Als gemeinnützig
anerkannt durch das Finanzamt für Körperschaften I Berlin,
Steuernummer 27/029/42207.

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