On Sun, 30 Dec 2018 at 03:39, Pine W <wiki.p...@gmail.com> wrote:

> I am wondering whether, for the purposes of (1) increasing the cost
> effectiveness of travel expenses, (2) reducing the negative environmental
> effects from travel, and (3) increasing the number of chairpersons who
> participate, if future meetings could be scheduled immediately before or
> after Wikimania or the Wikimedia (WMF + Affiliates) Summit.

This is already being done to a large extent. For example, lots of team
offsites are scheduled to run either before or after the annual all staff
meeting, hackathons, Wikimania, etc, which wasn't really the case a few
years back. The effects of this policy can be seen in the annual financial
statements—in FY2013/14 and FY2017/8 the amount spent on travel and
conferences was almost exactly the same [1] in spite of the Foundation
having grown by around 100 staff [2].

As to whether more bundling of meetings with other meetings should be done,
I find it to be a mixed bag. On the one hand, travel spending is reduced,
and it's more likely that people can attend meetings due to bundling things
together. On the other hand, the effectiveness of the meetings is reduced;
conferences like Wikimania are exhausting enough without having to do
important meetings that require a lot of concentration either before or
afterwards. Whether that trade-off is worth it or not depends on the
situation. It's certainly not as clear cut as you make it out to be here.

With regards to environmental impact, I always recommend the "green stuff"


[1]: Source: Wikimedia Foundation financial reports
<https://wikimediafoundation.org/about/financial-reports/>. In FY2013/14
there was a total of $1,965,854 spent on travel and conferences, and in
FY2017/18 the same spending was $1,954,772. Travel spending fluctuated up
by around 17% in the years between these, but it went back down afterwards.
Travel spending has remained basically the same despite significant growth
of the organisation, demonstrating the effectiveness of policy changes on
decreasing travel spending.

[2]: Source: my memory. An exact figure could probably be figured out by
looking at the history of the staff and contractors page on
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