Please find copied below the minutes of the meeting held on Tuesday evening.
All comments and queries are gratefully received in reply to this message or at
the talk page on the wiki. The minutes are also published at
http://uk.wikimedia.org/wiki/Meetings/2009-07-21.
The main matters of interest decided at the meeting were:
- A draft application to the Charity Commission was discussed and most of it
was approved. The sections on our objects and working with children were
deferred until 5 August as they required more work. We will be sending an email
to this list shortly asking your views on certain details of how we should
carry out our objects.
- The chapter has decided to set up a blog as a way of communicating with
potential supporters and advertising our activities
- We agreed in principle to hold a joint conference with the Open Knowledge
Foundation next year, which will include our AGM.
- The prizes for the Wikipedia Loves Art competition held in February this year
will be announced this week
Wikimedia UK Board meeting Tuesday 21st July 2009, 8:30pm BST at
#wikimedia-uk-board
Present: Michael Peel (MP) (Chair); Andrew Turvey (AT) (minutes); Zeyi He (ZH);
Steve Virgin (SV); Tom Holden (TH); Joseph Seddon (JS) (part)
Apologies: Paul Williams (PW); JS for late arrival
Note: At 8:30 only three Board members were present - MP, AT and TH so the
meeting could not start as it was inquorate.
SV and ZH joined the meeting at 8:42.
Minutes of the previous meetings
The minutes of the meeting dated 7 July were approved.
The following actions were carried forward:
1. PW will finalise the design and organise the printing of business cards for
Wikimedia UK officials and interested members.
ACTION: PW
2. TD agreed to contact the gazette on behalf of WMUK to solicit a pro-bono
lawyer
ACTION: TD
3. The cost to attend the Online Information 2009 (1-3 Dec, London) conference
is £400/day/person (£400 for the 3 days for registered charities). JS will
confirm whether speakers have to pay this fee. In the event that speakers do
have to pay the fee, SV will look into getting a slot in a fringe event
instead.
ACTION: JS; SV
4. AT to submit expenses AGM claim .
ACTION: AT
5. PW agreed to draft an email to the WMF formalising the agreement to use
Wikimedia Foundation trademarks in members-only merchandising and to look into
where we could produce merchandise.
ACTION: PW
6. MP agreed to draft templates for the six press scenarios identified at Media
relations#Media response .
ACTION: MP
7. MP agreed to contact Wikimedia Deutschland to ask them how much revenue they
get from their redirect from wikipedia.de.
ACTION: MP
Matters arising
The Board discussed the number of actions that have been left outstanding and
the time it takes to complete them. AT has been reminding people of outstanding
actions which the Board felt had been helpful. It was agreed that the secretary
will issue a reminder a week after the board meeting of all the outstanding
actions.
ACTION: AT
Reports
Secretary
The Secretary's Report was noted. AT expects to send out the details of the
February 2009 Wikipedia Loves Art prizes this week.
ACTION: AT
Treasurer
JS joined the meeting
The Treasurer's Report was noted. JS agreed to check with the Open Knowledge
Foundation if we can advertise for members on their mailing list.
ACTION: JS
Chair
The Chair's Report was noted. It was agreed that MP and TH would attend the
Oxford Symposium from the chapter (AT as a reserve if they are unable to go)
The Board agreed in principle to have a blog - MP agreed to install a wordpress
blog at http://www.wikimedia.org.uk/blog . It was agreed that any Board member
would be able to write an entry, and it can be published 24 hours after it is
sent round the board by email if no objections are received back.
ACTION: MP
Conferences
The Conferences report was noted. The Board agreed in principle to holding a
joint conference with the Open Knowledge Foundation (OKFN) in 2010. JS will
probably be on the main conference organising committee and JS was looking for
volunteers to be on the research track programme committee. We expect they will
look to use to contribute to the costs, but these details haven't yet been
discussed. JS agreed to talk to OKFN re attendence fees so that our members can
still attend our AGM free of charge. ZH expressed an interest in being
involved. JS will continue to progress this with the OKFN.
Corporate relations
The Corporate relations report was noted. It was agreed that any future
requests received by steve through the corporate ataddress regarding requests
to reuse Wikimedia content would be forwarded to info atso that the OTRS
managers could deal with it.
It was agreed that the Board would support and offer to help the PRCA contact
regarding his case study on Wikipedia.
MP agreed to work with SV to do mini press releases, no more than one per
month, advertising spikes in traffic per WP:POPULAR related to particular news
events.
ACTION: MP, SV
JS agreed to get a copy of the WMF's press release contact list in the UK.
ACTION: JS
Charity Commission application
Section A of the Charity Commission application , drafted by AT was approved.
It was agreed to mention the winter fundraiser as a deadline. It was agreed we
would set our first year end to 31 Jan 2010. This would be after the completion
of the winter fundraiser and would give us two months before the AGM to prepare
the statutory accounts. The accounts would need to be filed at Companies House
by 5 August. AT will file the relevant form with Companies House and revise the
application.
ACTION: AT
Section B, drafted by AT was approved unchanged.
Section E, drafted by AT was approved unchanged. AT agree to draft a conflict
of interest policy.
ACTION: AT
Section F, drafted by AT was approved. The directors' personal details will be
added as per the Register of Directors .
Section C, drafted by MP was discussed. It was agreed to add the HMRC letter
appendices as attachments to this section.
ACTION: MP
Board discussed whether the chapter should restrict its activities to
supporting projects from the Wikimedia Foundation or whether it should also
support non-WMF projects to do with free content on wikis. The majority view of
the Board was that Wiki UK could in principle support both Wikimedia and
non-Wikimedia projects and this should be made clear to prospective members and
supporters. However, it was agreed that this would be posted to the WMUK email
list for discussion first. Section C will be revisited once this discussion has
taken place.
ACTION: AT
Section D, Vulnerable people was discussed. AT thought it may be incorrect as
we may have to check all trustees if running the Initiatives/Schools project
makes us into a "children's charity". JS agreed to look into this.
ACTION: JS
Next meetings
The next meetings were arranged for Tuesday 28th July, to discuss the
initiatives, and Wednesday 5th August, as a regular meeting.
The Board also discussed in principle holding a face-to-face meeting, possibly
to coincide with the September conference in Oxford or a wikimeet. It was
agreed to discuss further closer to the time.
The meeting closed at 23:00.
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