Hi everyone, I made some progress on the agenda: see https://docs.google.com/document/d/1aKjxDLkEnPZ_0gHgAv4xy9iPv6hVBkIC_wiA0rZzRms/edit <https://docs.google.com/document/d/1aKjxDLkEnPZ_0gHgAv4xy9iPv6hVBkIC_wiA0rZzRms/edit> There are still a few gaps that need filling: feedback, additional suggestions, etc. are very welcome Lars
> On 15 Feb 2019, at 18:38, Lars Kurth <lars.kurth....@gmail.com> wrote: > > Hi all, > > apologies this took a while. 5 weeks to go to the event! > I created > https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification > > <https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification> > which contains information about the venue, hotels and travel > > I also added a registration form: please fill this out if you want to attend > (even if just remotely): see > https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification#Registration_.28both_in_person_and_for_remote_participation.29 > > <https://wiki.xenproject.org/wiki/Developer_Meeting/March2019_-_Safety_Certification#Registration_.28both_in_person_and_for_remote_participation.29> > > I started to put in some thoughts with regards to the agenda: I will be > looking for volunteers to help with some of the content. I am working with > EPAM on some of these, but others are welcome to join. > A scratchpad of ideas which will eventually become an agenda are here: > https://docs.google.com/document/d/1aKjxDLkEnPZ_0gHgAv4xy9iPv6hVBkIC_wiA0rZzRms/edit > > <https://docs.google.com/document/d/1aKjxDLkEnPZ_0gHgAv4xy9iPv6hVBkIC_wiA0rZzRms/edit> > > > If you need a visa invitation letter, there is a 3 working day turnaround. > Please contact me via my Citrix email address as outlined in the Wiki page if > you need an invitation letter > > Best Regards > Lars > > >> On 4 Feb 2019, at 20:25, Lars Kurth <lars.kurth....@gmail.com >> <mailto:lars.kurth....@gmail.com>> wrote: >> >> Hi all, >> >> from my perspective we have enough momentum to move forward, albeit some >> prospective attendees are still confirming their travel plans. I can >> accommodate a maximum if 15, but possibly, a few more. With this in Mind, >> please start booking flights. >> >> Location: >> The Citrix office in Milton, just outside of Cambridge >> Citrix Systems: >> 101 Cambridge Science Park Rd, Milton >> Cambridge CB4 0FY >> UK >> >> Timing >> The event will be held on Monday March 25, and ends on the 26th. I expect >> days to go from 9:00 to 17:00 and some beverages and food will be provided >> EPAM will host an evening event on the 25th >> >> Agenda >> With regards the agenda, I will work selected community members on it. >> The agenda is yours, so please prepare and be specific about the technical, >> community, process and maybe financial problems we have to solve. >> >> Remote Participation >> I will still need to test this and provide more feedback >> >> Registration >> I will set up an ad-hoc google doc >> >> Getting To Cambridge/Accommodation >> London Stansted is the easiest airport to fly to: there is a direct train >> that goes frequently and take 30-40 minutes >> You may have to use London Heathrow you come from the US, China or Japan. In >> that case, you can take a fixed rate taxi: see >> http://www.expressairporttransport.co.uk/Taxi-Cambridge-To-Heathrow-Airport >> <http://www.expressairporttransport.co.uk/Taxi-Cambridge-To-Heathrow-Airport> >> >> The key question you will have to decide upon is whether you stay in the >> town centre, which is stunning, but it may take 30 mins to the Citrix >> office, or whether you stay close tp the office. I will provide more info in >> due time >> >> Regards >> Lars >> >>> On 23 Jan 2019, at 10:16, Lars Kurth <lars.kurth....@gmail.com >>> <mailto:lars.kurth....@gmail.com>> wrote: >>> >>> Hi all, >>> >>> it looks as if March 25/26 in Frankfurt or Cambridge is the best option. >>> For Matt, this would mean that he can only attend the first day, but I >>> believe this would be OK. Maybe Robin can attend the second day, instead of >>> Matt. Before we finalise the dates, I will need to secure the meeting >>> space. I will be able to do this in the next few days and will send an >>> update as soon as this is done. >>> >>> Note that we had a few people on this list which have replied to me >>> privately. Please let me know privately or publicly whether March 25/26 >>> would be suitable for you. We can in parallel work on the agenda. >>> >>> Best Regards >>> Lars >>> >>>> On 16 Jan 2019, at 13:09, Lars Kurth <lars.kurth....@gmail.com >>>> <mailto:lars.kurth....@gmail.com>> wrote: >>>> >>>> >>>> >>>>> On 16 Jan 2019, at 12:16, George Dunlap <george.dun...@citrix.com >>>>> <mailto:george.dun...@citrix.com>> wrote: >>>>> >>>>> On 1/8/19 5:59 PM, Lars Kurth wrote: >>>>>> What I need is >>>>>> - Raise your hands if you are interested >>>>>> - Let me know of date / location restrictions >>>>>> - We could try and so some of this via video conference: would you be >>>>>> able to attend if we did open the meeting up to some remote participation >>>>> >>>>> I'm interested. All the dates mentioned should work for me. >>>>> >>>>> -George >>>> >>>> Hi all, >>>> >>>> to summarise! >>>> >>>> We have a good number of people and organisations interested from pretty >>>> one everyone on the list, but it seems the dates won't work for most >>>> people. >>>> Location wise: Germany (Frankfurt) and/or UK (Cambridge) work for most, >>>> except for representatives from Dornerworks and Starlab, who would dial in >>>> for some of the meetings >>>> There seems to be a slight bias for Cambridge, as we have most of our >>>> maintainers there. >>>> >>>> Automotive vendors would be happy to align with automotive meetings/events >>>> (even in Japan), but that won't work for the committers as they won't >>>> normally be able to travel. >>>> I also have two organisations which could potentially host in Cambridge >>>> and one in Germany (Frankfurt). But the venue depends partly on the dates. >>>> This tells me, that we should choose either Frankfurt or Cambridge for the >>>> event. >>>> >>>> In terms of numbers we are roughly looking at 10-12 who could attend >>>> physically, but it could be more >>>> >>>> To move forward, I thought I would expend the time horizon a little bit >>>> via the following doodle poll: https://doodle.com/poll/anvfr2hk2t8gy9a8 >>>> <https://doodle.com/poll/anvfr2hk2t8gy9a8> >>>> Note that you can specify suboptimal dates by clicking twice: also, if you >>>> have any constraints on location, etc. feel free to make use of the >>>> commenting feature. >>>> >>>> I will be in the US mid-March and thus excluded these dates. I also >>>> excluded March 28/29: because of Brexit, it is possible that there would >>>> be some travel chaos at least in the UK. >>>> >>>> Regards >>>> Lars >>>> >>>> >>>> >>> >> >
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