================================ Minutes 28.11.2012 The Document Foundation Board of Directors Meeting Call Minutes
Date: Wednesday, Nov, the 28th 2012 Location: Phone conference room Session chair: Florian Effenberger (Chairman of the Board) keeper of the minutes: Charles-H. Schulz (Board of Directors) In the call: Thorsten Behrens Florian Effenberger Caolan McNamara Bjoern Michaelsen Michael Meeks Andreas Mantke Charles-H. Schulz Representation: for Italo Vignoli: Bjoern Michaelsen Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call, one of them being represented by a deputy. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The call is quorate. >From now on, a quorum can be reached with a simple majority of 4 votes. The meeting commences at 16:05 UTC. 1. conference next year; let's wait for the deadline to announce/make a choice. 2. money investment: Waiting for input from the Hypovereinsbank for one more week, otherwise let's keep that at the Volksbank 3. Email policy: Mike Schinagl agreed to work on this on a paid basis. 4. Travel reimbursal for the GSoC mentor summit: 2000 USD of reimbursal for the participants to this summit, preferably from SPI. Result of the vote: 6 approvals, 0 disapproval, 0 neutral. Decision: the request has been approved. 5. Infrastructure budget proposal: given the migration of our infrastructure there will be some surplus in terms of cost. Proposal:(what we have now): 900 Euros per month + one time fee (400 Euros) ; then (new)650 Euros per month in the new infrastructure; the two systems and cost structure would run concurrently until the end of the first quarter 2013. Result of the vote: 6 approvals, 0 disapproval., 0 neutral. Decision: the request has been approved. This budget shall enter into effect on the 1st of December 2012. 6. CEBIT: discussion postponed to the next call. End of agenda, no additions. Attending at the end of the meeting: Thorsten Behrens Florian Effenberger Caolan McNamara Bjoern Michaelsen Michael Meeks Andreas Mantke Charles-H. Schulz The meeting adjournes at 16:35 UTC. Meeting minutes approved: Charles-H.Schulz, Keeper of the minutes Florian Effenberger, Session chair ======================================== -- Charles-H. Schulz Co-Founder & Director, The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint