Hello,
attached are the board meeting minutes from the BoD meeting on October 16th.
This message is to be archived by the BoD and its deputies.
Florian
Minutes 2013-10-16
The Document Foundation
Board of Directors Meeting
Call Minutes
Date: Wednesday, Oct 16th, 2013
Location: Phone conference room
Keeper of the minutes: Thorsten Behrens (Board of Directors)
Session chair: Florian Effenberger (Chairman of the Board)
Attending: Michael Meeks (Board of Directors), Thorsten Behrens (Deputy
Chairman of the Board), Florian Effenberger (Chairman of the Board),
Cáolan McNamara (Board of Directors), Charles Schulz (Board of
Directors), Björn Michaelsen (Board of Directors Deputy)
Representation: Björn Michaelsen, representing Olivier Hallot (Board of
Directors)
Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.
The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 6 Board of
Directors members or their representatives are attending the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The call is quorate.
From now on, a quorum can be reached with a simple majority of 4 votes.
The meeting commences at 15:07 UTC.
1. Vote on granting Cor Nouws a trademark license
Request: grant Cor Nouws a trademark license for the LibreOffice mark,
as requested here:
http://www.mail-archive.com/board-discuss@documentfoundation.org/msg03096.html.
The license will be valid until 2014-12-31.
Result of vote: 6 approvals, 0 abstaining, 0 disapprovals. Approved.
2. Discussion on investing TDF money
Discussion: Florian outlines the options, proposes to wait for house
bank offer initially. Investment horizon for the moment 6 to 12 months.
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The following items have been discussed during the private part of the
call, and have been kept private until the final freelance job
descriptions have been written. They are now made public in accordance
with our statutes, as the need for confidentiality has vanished:
3. Freelance jobs
Florian proposes to seek for an administrative assistant. He sent an
initial job description that will be reworded by Jean and undergo a
review afterwards, to be published as soon as possible.
4. Vote on Italo Vignoli's proposal for certification
The board discusses to contract Italo Vignoli to establish the rules of
certification by the end of December, in order to be able to establish
certification in the market in the first quarter of 2014. A
certification program is seen as critical milestone for further
development, and has been asked for several years by TDF members as well
as contributors to the ecosystem already. Given the amount of work
involved, pure volunteer work is unlikely to cover this.
Basis for the vote is Italo Vignoli's proposal as mailed to the board on
October 15th.
Italo Vignoli is not in the call.
Request: Accept Italo Vignoli's proposal from October 15th, with a total
value of 20.000 € EUR, including all taxes and other fees, on a
freelance basis.
Result of vote: 6 approvals, 0 abstaining, 0 disapprovals. Approved.
5. OSBA meeting
Simon will attend on behalf of TDF and share the details afterwards.
6. Hackfests
After some successful events in Germany, the plan is to host more events
in other countries. Cambridge and Montreal are opportunities coming up
next year. Likewise Charles is planning a Hackfest in Paris, with Sophie
and Jean-Baptiste helping. Details to be shared when available.
7. LibreOffice Conference
The 2014 conference should be planned earlier, to have some more time
and a clearer roadmap.
Charles Schulz is now leaving the call.
8. Vote on Charles Schulz' proposal for website redesign
Now, a total of 5 Board of Directors members or their representatives
are attending the call. From now on, a quorum can be reached with a
simple majority of 3 votes.
The board sees an urgent need to finally move on with a website
redesign. The current website is not representative anymore, some
information is extremely hard to find, the design is not consistent, and
the content is partially quite outdated and/or hidden in the wiki. All
in all, we desperately need some new and fresh design as well as updated
content, reflecting the quality and professionality that TDF puts in its
other work. Given the time required for this task, and the urgency this
topic has, it calls for having someone on a contracted basis to deliver
a new website.
The board discusses to contract Charles Schulz for this task. The
contract comes into effect only after November 1st, 2013.
Request: Accept Charles Schulz' proposal for the website redesign, for a
total price of 20.000 €, including all taxes and fees, on a freelance
basis. Included in the total sum is the contracting of a designer to
handle the graphics part, on a freelance basis as well. The selection
and coordination of this designer is Charles Schulz' duty, while TDF
will handle the contract, and also support Charles with posting a
freelance job opening for this specific task.
Result of vote: 5 approvals, 0 abstaining, 0 disapprovals. Approved.
The meeting adjournes at 15:50 UTC.
End of agenda, no additions.
Attending at the end of the meeting: Michael Meeks (Board of Directors),
Thorsten Behrens (Deputy Chairman of the Board), Florian Effenberger
(Chairman of the Board), Cáolan McNamara (Board of Directors), Björn
Michaelsen (Board of Directors Deputy)
Meeting minutes approved:
Thorsten Behrens, Keeper of the minutes
Florian Effenberger, Session chair
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Florian Effenberger, Chairman of the Board (Vorstandsvorsitzender)
Tel: +49 8341 99660880 | Mobile: +49 151 14424108
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