Hello,
find below the board meeting minutes from the BoD meeting on 2014-02-19.
This message is to be archived by the BoD and its deputies.
Florian
Minutes 2014-02-19
The Document Foundation
Board of Directors Meeting
Call Minutes
Date: Wednesday, February 19, 2014
Location: Phone Conference Room
Session chair: Thorsten Behrens
Keeper of the minutes: Sophie Gautier
In the call: Thorsten Behrens (Board of Directors), Eliane Domingos de
Sousa (Board of Directors), Michael Meeks (Board of Directors), Björn
Michaelsen (Board of Directors), Fridrich Štrba (Board of Directors),
Joel Madero (Board of Directors), Adam Fyne (Board of Directors),
Andreas Mantke (Deputy Board of Directors), Norbert Thiebaud (Deputy
Board of Directors), Florian Effenberger, Italo Vignoli, Olivier Hallot.
The Board of Directors at the time of the call consists of 7 seat
holders without deputies. In order to be quorate, the call needs to have
1/2 of the Board of Directors members, which gives 4. A total of 7 Board
of Directors members or their representatives are attending the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The call is quorate.
From now on, a quorum can be reached with a simple majority of 4 votes.
The public meeting commences at 16:00 UTC.
1. Election of the Chairman and Deputy
Proposal to elect Thorsten Behrens as Chairman
Result of vote: Consensus approval (6 out of 7 - Thorsten abstains)
Andreas Mantke and Norbert Thiebaud, not representing anyone in the
call, voted +1 (non-binding)
Decision: Thorsten Behrens elected as Chairman.
Proposal to elect Eliane Domingos de Sousa as Deputy Chairman
Result of vote: Consensus approval (6 out of 7 - Eliane abstains)
Andreas Mantke and Norbert Thiebaud, not representing anyone in the
call, voted +1 (non-binding)
Decision: Eliane Domingos de Sousa will be Deputy Chairman.
Florian will file those changes with Berlin.
Chairman of the Board is in the call. One of the Chairman or Deputy is
required to be present or represented for having a quorate call.
2. Changes to the rules of procedure and responsibilities:
https://wiki.documentfoundation.org/TDF/BoD_rules
Postponed, vote will take place by e-mail before the end of the week.
Area of responsibilities need to be reviewed.
3. Entitling Italo
Proposal: The Board of Directors of The Document Foundation entitles
Italo Vignoli to continue the volunteer PR/media relations activity he
has managed during the last 2 years - back then as a member of the Board
of Directors - and to act as a spokesperson with the media and at
conferences, until further notice.
Result of the vote: Consensus approval (7 out of 7)
Andreas Mantke and Norbert Thiebaud, not representing anyone in the
call, voted +1 (non-binding)
Decision: The proposal is approved.
The meeting adjournes at 16:30 UTC.
Attending at the end of the meeting: Thorsten Behrens (Chairman of the
Board), Eliane Domingos de Sousa (Deputy Chairman of the Board), Michael
Meeks (Board of Directors), Björn Michaelsen (Board of Directors),
Fridrich Štrba (Board of Directors), Joel Madero (Board of Directors),
Adam Fyne (Board of Directors), Andreas Mantke (Deputy Board of
Directors), Norbert Thiebaud (Deputy Board of Directors), Florian
Effenberger, Italo Vignoli, Olivier Hallot.
Thorsten Behrens (Session chair)
Sophie Gautier (Keeper of the minutes)
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