Hello,
as discussed during the last board call, I'd like to propose a change of
the travel policy, adding the wish for a short written report after each
trip. The reason is that the amount of ready-to-use text snippets for
the annual report [1] is rather low. Agreeably, we never have asked for
that, which is why I want to ask for it now. :-)
We have lots of items, which is really great, but it's always lots of
work to come up with a continuous text to fill the report [2] with all
the wonderful things we have been doing. Hearing what happened directly
from the community members who attended the events is much better rather
than writing it afterwards based on some notes, and if we fill the 2014
report (to be published in 2015, it's too late for the 2013 one, to be
published soon) with voices of many community members, we can show the
diversity and engagement of our community.
Therefore, I'd like to continue the discussion we had one year ago [3]
and propose the following addendum to the travel policy. Being not a
friend of overly strict rules, I'd like to first phrase it rather
relaxed and not as a binding requirement. Should we see that only a very
few people send in trip reports, I would make it a strong and mandatory
requirement later on, but let's see how it goes with kindly asking
first. :-) Here's the proposal:
"To illustrate the diversity of the community, and all the projects and
event we engage with and participate in, the board strongly encourages
everyone applying for a travel refund to send in a short written report
along with their request.
A few sentences about the event and your general impression would be
wonderful, and ideally you send it in under the Creative Commons
Attribution-ShareAlike 3.0 Unported License
<http://creativecommons.org/licenses/by-sa/3.0/>, so we can use it in
our annual report. Feel free to also blog about your impressions and
send us a link - in fact, this would be even better, to spread the word
already during the year!
Thank you very much for your support, and to everyone who takes the time
to send in travel reports about their trip!"
Thoughts? ;-)
Florian
[1] http://pad.documentfoundation.org/p/annualreport
[2] https://wiki.documentfoundation.org/File:TDF2012AnnualReportDE.pdf
[3]
http://listarchives.documentfoundation.org/www/board-discuss/msg03210.html
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Florian Effenberger, Executive Director (Geschäftsführer)
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