Hello, Find below the board meeting minutes from the BoD meeting on 2015-02-02
This message is to be archived by the BoD and its deputies Kind regards Sophie Minutes 2015-02-02 The Document Foundation In-person Board of Directors Meeting Meeting Minutes Date: Wednesday, February 02, 2015 Location: BetaCowork, Brussels Session chair: Thorsten Behrens (Chairman of the Board) Keeper of the minutes: Sophie Gautier In the room: Thorsten Behrens (Chairman of the Board), Michael Meeks (Board of Directors), Bjoern Michaelsen (Board of Directors), Fridrich Strba (Board of Directors), Eike Rathke (Deputy Board of Directors), Andreas Mantke (Deputy Board of Directors), Norbert Thiebaud (Deputy Board of Directors), Florian Effenberger (Executive Director), Cor Nouws (Chairman Membership Committee), Jan Holešovský (Membership Committee member), Gabriele Ponzo (Membership Committee member), Sophie Gautier. Representations: Andreas is representing Eliane, Eike is representing Adam, Norbert is representing Joel. Chairman of the Board is in the room. One of the Chairman or Deputy is required to be present or represented for having a quorate meeting. The Board of Directors at time of the meeting consists of 7 seat holders without deputies. In order to be quorate, the meeting needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members or their representatives are attending the meeting. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate. >From now on, a quorum can be reached with a simple majority of 4 votes. The meeting commences at 10:15 UTC. It was held in private as the board saw a need for confidentiality during discussions. The results are now being made public in accordance with our statutes. 1. Budget Norbert said that two more machines are needed for infra. There is also a colocation offer to be further discussed. Florian presented the report from the 2014 preliminary budget. There is ~210k of recurring costs, ~275k recurring costs in 2015, 862k in the account and 261k of unpaid recurring costs. There is currently a good reserve. The amount from 2013 has to be spent by the end of 2015. Currently there is 345k to be spend. Michael proposed to spend a fraction of the amount like 300k. Andreas proposed to earmark the money and spend it. Also have responsible people to manage the projects in order to make a conclusion and a get knowledge for the next projects. proposal: have 350k spent for prospective projects Consensus: 7/7 It was proposed that a number of non controversial items was agreed quickly, until the LO conference for additional things that need more time. Bjoern noted that a deadline for decisions has to be set. Concerning the conference, there is a need to plan the travel costs for NLPs. Bjoern will blog on the NLPs topic. On other items, t-shirts at good costs will be followed-up with Cor. Florian and Mike will work on investment policy. Discussion on the topics: machines for infra, PR proposal. Bjoern has some items that needs more time to think about: - dashboard - cloud machine to be used more widely out of hackfests - a way to involve people after easy-hacks, a way to track them. 2. Conclusion The following items were identified as uncontroversial fast-track projects: Item Budget Oversight ----------------------------------------------------------------------------------------- Marketing write-up 3,000.00 € Cor Legal fees and paperwork 20,000.00 € Florian & Norbert English course for Sophie 5,000.00 € Intern Infra build-up - CI - Build VM horsepower etc 35,000.00 € Norbert & Bjoern PR budget, incl. illustration and drafting 50,000.00 € Michael & Thorsten Moztrap improvement Joel Meeting ended at 17:02 UTC Presents at the end of the meeting: Thorsten Behrens, Michael Meeks, Bjoern Michaelsen, Fridrich Strba, Eike Rathke, Andreas Mantke, Norbert Thiebaud, Florian Effenberger, Cor Nouws, Jan Holešovský, Gabriele Ponzo, Sophie Gautier. Thorsten Behrens, Chairman of the Board Sophie Gautier, keeper of the minutes -- Sophie Gautier sophie.gaut...@documentfoundation.org GSM: +33683901545 IRC: sophi Co-founder - Release coordinator The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted