Not much I can do about this given the way the script works. I'd like to point out tho that the 2 weeks preceding isn't currently being rigidly enforced at this point, and certainly some leeway will be granted given the way the calendar works out for February.
----- Original Message ----- > From: Dave Fisher <dave2w...@comcast.net> > To: general@incubator.apache.org > Cc: > Sent: Wednesday, February 1, 2012 11:30 AM > Subject: Giving podlings enough time to report [Fwd: Incubator PMC/Board > report for Feb 2012 ([ppmc])] > > Hi, > > I would like to point out that a reminder on the day the report is due is NOT > plenty of time. > >> The board meeting is scheduled for Wed, 15 February 2012, 10:00:00 PST. The > report >> for your podling will form a part of the Incubator PMC report. The > Incubator PMC >> requires your report to be submitted 2 weeks before the board meeting, to > allow >> sufficient time for review and submission (Wed, Feb 1st). > > Fortunately for Flex, Bertrand was completely on top of this and the podling > is > very active and had their act together in hours! > > I understand that the policy was changed to allow the IPMC more time to > review > podling reports. > > But now the previous notice timing leaves the time short for podlings to > produce > reports. > > I realize that this may be due to when the board chooses to announce the > meeting. I think that podlings ought to be reminded three weeks before the > board > meeting. > > Perhaps it is merely a "bug" in the automated system. > > Regards, > Dave > > Begin forwarded message: > >> From: Marvin <no-re...@apache.org> >> Date: February 1, 2012 4:37:57 AM PST >> To: flex-...@incubator.apache.org >> Subject: Incubator PMC/Board report for Feb 2012 ([ppmc]) >> Reply-To: flex-...@incubator.apache.org >> >> >> >> Dear podling, >> >> This email was sent by an automated system on behalf of the Apache > Incubator PMC. >> It is an initial reminder to give you plenty of time to prepare your > quarterly >> board report. >> >> The board meeting is scheduled for Wed, 15 February 2012, 10:00:00 PST. The > report >> for your podling will form a part of the Incubator PMC report. The > Incubator PMC >> requires your report to be submitted 2 weeks before the board meeting, to > allow >> sufficient time for review and submission (Wed, Feb 1st). >> >> Please submit your report with sufficient time to allow the incubator PMC, > and >> subsequently board members to review and digest. Again, the very latest you > >> should submit your report is 2 weeks prior to the board meeting. >> >> Thanks, >> >> The Apache Incubator PMC >> >> Submitting your Report >> ---------------------- >> >> Your report should contain the following: >> >> * Your project name >> * A brief description of your project, which assumes no knowledge of the > project >> or necessarily of its field >> * A list of the three most important issues to address in the move towards >> graduation. >> * Any issues that the Incubator PMC or ASF Board might wish/need to be > aware of >> * How has the community developed since the last report >> * How has the project developed since the last report. >> >> This should be appended to the Incubator Wiki page at: >> >> http://wiki.apache.org/incubator/February2012 >> >> Note: This manually populated. You may need to wait a little before this > page is >> created from a template. >> >> Mentors >> ------- >> Mentors should review reports for their project(s) and sign them off on the > >> Incubator wiki page. Signing off reports shows that you are following the >> project - projects that are not signed may raise alarms for the Incubator > PMC. >> >> Incubator PMC >> > > > --------------------------------------------------------------------- > To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org > For additional commands, e-mail: general-h...@incubator.apache.org > --------------------------------------------------------------------- To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
