Barbara,
With Legacy open you can find out where your file is stored. Open the file menu
and at the bottom it will show a list of recently opened files and their path.
You can also open the About Legacy and the General tab and it will also under
file information it will show the Family File Folder and the Legacy Folder for
the file that is open. To set the Default location of family files go to
Options then goto the Locations tab and you can set the locations on that
screen.
Once you have the correct file be it the one on the desktop or the file in the
data folder you can do either:
If it is the one on the desktop then do File> Save Family File as and save it
to your Data folder with a new name or the same name.
If it is the one in the data folder then you are ok. If this file is current
then you are done and can delete the one on the desktop. If not then you can do
the merge as I instructed in the previous email. If you don’t want to merge
then you may have to re enter the data.
From: Barbara Ford
Sent: Sunday, January 24, 2016 5:35 PM
To: legacyusergroup@LegacyUsers.com
Subject: Re: [LegacyUG] Help, please
Maybe I can simplify by asking this question: Where do I look (in Legacy) to
see where my data is going? I want it to go to C:\Legacy\Data. And then can I
safely delete that "stray" link on my desktop? I only want ONE way to access
Legacy.
Barbara
Sent from my iPad
On Jan 24, 2016, at 3:55 PM, Barbara Ford <pastors...@gmail.com> wrote:
Oh dear. I am even more confused. Even though I have been using computers
since the mid-80's and consider myself fairly tech savvy, sometimes I wonder
what made me think I could successfully use and understand a program so robust
as Legacy. I want to be very careful with what I do next, because I believe all
my data was intact and in the places where I expected it to be just prior to
entering the death information about my father-in-law a couple of days ago. So,
I think that maybe if I ask my questions one at a time, I will better be able
to understand what I need to do to move forward with a clear understanding (and
if I need to manually re-enter the info about my FIL, that's no big deal). So,
once I open the file that was up to date prior to the FIL data, THAT is the way
I would want to save it, going forward.
I'm not even sure if I am making sense. But, at the foundational level, I
need to know if what I have understood (and has worked for me) for years is
correct (for v 6):
I understood that Legacy saves data on the fly (while I am working and when I
exit), automatically. It was my understanding that data saves in c:\Legacy\Data
and that within that folder, the file is familytreewip.fdb. IN ADDITION to
that, and as an extra precaution, when I exit, I am asked if I want to backup.
I always understood that to be EXTRA backup--it is at that point that I name
the file and point it to My Documents folder, and I name it with the date; it
is a zip file. So, first I need to know if those two things are correct. (I
have made myself a note, years ago, that if I ever need to reinstall Legacy, it
would know to look on C:\Legacy for my data. That has always worked for me.)
Meanwhile, I do not know how or when, there is a link on my desktop that I
believe is basically a shortcut to my data, as when I right click on it, it
says familytreewip.fdb. (A few years ago, when I had trouble getting Legacy 6
to work with my new Windows 7, someone in this group helped me....it may have
been in that process that the link got put on my desktop. I have never used it
to open Legacy--I have always used the software icon, to my knowledge.)
It almost seems to me like there are two ways to access Legacy on my laptop:
one, the Legacy 6.0 icon, which when hovering over, says, Location: Legacy
(C:\Legacy) and then there is this link that is there that I have never
knowingly used, that is labeled familytreewip.fdb but when hovering over says
Type: Legacy Genealogy Software, 12.7 MB, and has today's date as the date
modified (because I opened Legacy with that icon awhile ago when I realized it
was there).
While in Charting Companion, noticing that it was not using the most recent
data about my FIL, I saw a reference to two locations for the data, one being
my desktop.
So now, if I open Legacy by clicking on the desktop link, it does have the
most recent info about my FIL's death, but it does not have the information
about my mother's death, two years ago.
I do not want to merge data or do anything extreme, because I think all was
well until entering FIL's data a couple of days ago. So, I could open the file
from the C:\Legacy\Data location of the file, and then manually re-enter the
FIL data. BUT before I do that, I need to understand where my data is going
(how to I find the default location for my file), and I would then want to make
sure I never use that desktop link again.
I am so sorry that I cannot seem to express my question in a concise and
reasonable manner. I so appreciate everyone's efforts to help me, I just don't
like using something that I don't have at least a rudimentary grasp on how it
works, in terms of data safety. I thought I had it, but sure don't understand
what just happened!
If anyone is brave enough to jump into my confusion again, I do truly
appreciate it.
Barbara
Sent from my iPad
On Jan 24, 2016, at 2:45 PM, R G Strong-genes <rgstrongge...@gmail.com>
wrote:
Barbara,
Is the one on the desktop a folder or is it a link to your data folder? If
it actually a folder with just the familytreewip.fdb and user files
associated with that family file and it has the most current file
information then you can just copy all those files to your Data folder for
Legacy. Then open legacy and search for the file you want to open. Then
check your Legacy options and specify how you want to open legacy. It is
probably set to open the last file opened. When you are working on Legacy
the changes are always in the file you are working on where ever it is
located. So when it closes if it doesn't ask for a backup it will be the
same folder that you opened it from, if you happen to have that file in a
different folder and open it from that folder you will not see the changes
as they are actually in a different file. When you back up a file either by
requesting a backup or when you close and it asks for one make sure the path
is where you want it before you click save. The newer versions actually
append the date and time to the backup so if you have several with the same
file name you will know which is the latest backup. It is always best to
keep your working family files in the same location so you know where your
up to date files are. If you need to store them on another drive then I
would recommend just saving the backup file of it on another drive and when
you want to work on it then you can restore the family file to your working
directory. I use google drive and only store my backups to that drive. I
also store a copy of the legacy installation file, registration file, and
user files for Legacy in there own folders on the google drive. I have both
Legacy 7.5 and 8 on my computer so I have a folder for each version on the
google drive for the corresponding programs.
If you have different updates to your family file in more than one folder
and you want to get them all into one file and they are copies from the same
family file then you should be able to use the intellishare options under
the find duplicates merge function. Open the oldest file and merge the
changed files into it.
from the help file:
Here is how IntelliShare works:
Form a research group of two or more people. (Each must be using Legacy.)
One person in the group is designated as the "Keeper of the Records" (Keeper
for short). This person keeps the master Family File. Legacy automatically
marks all the records in the Master Family File with a serial number that
uniquely identifies each individual. The Keeper now sends a copy of the
Family File to all the other people participating in the group.
Any or all members of the group can make changes to existing records, delete
or unlink records, or add new records to the family file. The Keeper can
also make changes and additions to the master file.
After an agreed upon interval of time, all members of the group return a
copy of the family file to the Keeper for merging and reconciliation.
The Keeper then follows this procedure:
Import all copies of the family file into the master copy (after making a
backup of course).
Press the Merge button and choose Find Duplicates.
From the Merge Options window, click on the Special Searches tab and choose
the IntelliShare option.
Press the Continue button in the upper right corner of the Merge Options
window. Legacy searches for all records with matching IntelliShare values
and automatically merges those that have exactly the same information. At
the end of this process Legacy displays the records where one or more
persons have made changes. Legacy also looks at all surrounding links when
deciding to merge. If the parents, spouses or children are different in any
way, the two individuals are displayed along with a message describing the
situation. All these messages are also saved in a file called MERGE.LOG.
Legacy offers to display this file at the end of the merge process.
The only records the Keeper has to look at and merge together are the ones
that have been changed by someone in the group.
At the end of the merge process, a list of any newly added individuals is
displayed.
After the merge is complete, the Keeper sends a new copy of the family file
back to the other group members for more changes and additions.
Legacy's IntelliShare greatly reduces the drudgery involved when going
through the typical match-merge process needed to combine two or more files.
hope this helps,
Russ
-----Original Message-----
From: Barbara Ford
Sent: Sunday, January 24, 2016 2:05 PM
To: legacyusergroup@LegacyUsers.com
Subject: [LegacyUG] Help, please
I have been using Legacy for years, and although still using version 6.0,
because I haven't done any serious research work since I was using that
version, I thought I was very "on" to how the backups work. In my mind,
there is an "on the fly" backup that puts data in
C:\Legacy\Data\familytreewip.fdb (with familytreewip being the "name" of my
data). Then when I exit the program, when it prompts me to back up, I also
do that, and that is a zip file that I keep in my documents folder. In the
last three years, while I have not been actively involved in research, we
have lost three of our parents, and I have updated Legacy with all that
information. Today I have discovered that the data has been going to
different places (do not understand how that could have happened). I
discovered it (and maybe this will help with troubleshooting) when I tried
to use Legacy Charting Companion and it wasn't bringing in the death
information from Legacy, just posted a couple of days ago. I have now
figured out that there is a familytreewip.fdb folder on my desktop. Some of
the data I have entered in the last three years is there (visible when I
open Legacy from that file), and when I go to
C:\Legacy\Data\familytreewip.fdb, the most recent data is NOT there (and
therefore not coming in to Charting Companion). Once I open Legacy from one
location or the other, it opens it back up from there the next time I open
Legacy. So, now there is one "version" of Legacy that has recent death
information, and then the one out on C:\Legacy has data updated two years
ago. I do not know what to do, and right after the death of my father-in-law
is NOT a good time for me to realize something is wrong. Mainly, I don't
know how to bring it together, and I don't know how to tell where it is
actually going when I exit NOW. I do periodically copy the contents of
c:\Legacy\Data to an external hard drive, and I have done that fairly
recently. But even if I open the Legacy program from there, and discover
that the only thing I have to re-input is my father-in-law's death
information, I'm so confused now about where it all goes when I exit. I
guess my main confusion is why it is sometimes going to the desktop file
(and why is it even there?) and not to C:\Legacy. I am so sorry to be so
unclear, but can anyone help me? I'm not so concerned about the Charting
Companion--that's just what helped me discover that data is not going where
I thought it was, when exiting.
Barbara Ford
Sent from my iPad
On Jan 24, 2016, at 2:45 PM, R G Strong-genes <rgstrongge...@gmail.com>
wrote:
Barbara,
Is the one on the desktop a folder or is it a link to your data folder? If
it actually a folder with just the familytreewip.fdb and user files
associated with that family file and it has the most current file
information then you can just copy all those files to your Data folder for
Legacy. Then open legacy and search for the file you want to open. Then
check your Legacy options and specify how you want to open legacy. It is
probably set to open the last file opened. When you are working on Legacy
the changes are always in the file you are working on where ever it is
located. So when it closes if it doesn't ask for a backup it will be the
same folder that you opened it from, if you happen to have that file in a
different folder and open it from that folder you will not see the changes
as they are actually in a different file. When you back up a file either by
requesting a backup or when you close and it asks for one make sure the path
is where you want it before you click save. The newer versions actually
append the date and time to the backup so if you have several with the same
file name you will know which is the latest backup. It is always best to
keep your working family files in the same location so you know where your
up to date files are. If you need to store them on another drive then I
would recommend just saving the backup file of it on another drive and when
you want to work on it then you can restore the family file to your working
directory. I use google drive and only store my backups to that drive. I
also store a copy of the legacy installation file, registration file, and
user files for Legacy in there own folders on the google drive. I have both
Legacy 7.5 and 8 on my computer so I have a folder for each version on the
google drive for the corresponding programs.
If you have different updates to your family file in more than one folder
and you want to get them all into one file and they are copies from the same
family file then you should be able to use the intellishare options under
the find duplicates merge function. Open the oldest file and merge the
changed files into it.
from the help file:
Here is how IntelliShare works:
Form a research group of two or more people. (Each must be using Legacy.)
One person in the group is designated as the "Keeper of the Records" (Keeper
for short). This person keeps the master Family File. Legacy automatically
marks all the records in the Master Family File with a serial number that
uniquely identifies each individual. The Keeper now sends a copy of the
Family File to all the other people participating in the group.
Any or all members of the group can make changes to existing records, delete
or unlink records, or add new records to the family file. The Keeper can
also make changes and additions to the master file.
After an agreed upon interval of time, all members of the group return a
copy of the family file to the Keeper for merging and reconciliation.
The Keeper then follows this procedure:
Import all copies of the family file into the master copy (after making a
backup of course).
Press the Merge button and choose Find Duplicates.
From the Merge Options window, click on the Special Searches tab and choose
the IntelliShare option.
Press the Continue button in the upper right corner of the Merge Options
window. Legacy searches for all records with matching IntelliShare values
and automatically merges those that have exactly the same information. At
the end of this process Legacy displays the records where one or more
persons have made changes. Legacy also looks at all surrounding links when
deciding to merge. If the parents, spouses or children are different in any
way, the two individuals are displayed along with a message describing the
situation. All these messages are also saved in a file called MERGE.LOG.
Legacy offers to display this file at the end of the merge process.
The only records the Keeper has to look at and merge together are the ones
that have been changed by someone in the group.
At the end of the merge process, a list of any newly added individuals is
displayed.
After the merge is complete, the Keeper sends a new copy of the family file
back to the other group members for more changes and additions.
Legacy's IntelliShare greatly reduces the drudgery involved when going
through the typical match-merge process needed to combine two or more files.
hope this helps,
Russ
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