Humanity - Empowerment Independent
Deadline for Application : 17 December 2006
Date of Issuance : 05 December 2006
Organizational Unit : Office Administrator
Vacancy Number : 01/HR-PCR/BA/XII/2006
Application Addressed To : Ibu4Aceh
Human Resource & Administration Assistant
Gampong Ie Masen Kayee Adang
Lr. Iksan 1 No. 4, Kecamatan Syiah Kuala, Banda Aceh 23116, NAD - Indonesia
For Application E-mail To : [EMAIL PROTECTED]
Site Manager
Employment Status : Contract
Duration : 6 Month
Location : Meulaboh Site Office
Scope of Work : Site Project Management
Immediate Supervisor : Regional Director
On the Job Coordination : Human Resource & Administration
Assistance, Public Relation Officer, Senior Program Officer, Finance Manager
and Logistic Manager.
Immediate Supervised : Finance & Administration Assistant,
Program Officer, Program Specialist and Field Logistic Coordinator.
Job Summary :
The Site Manager main responsibility is to manage the overall management of
the site office where the foundation is conducting its project. The Site
Manager perform key role in providing strategic leadership and direction for
all site staff, especially for those under his/her immediate supervision.
He/She is responsible to ensure the adequacy of financial resource and perform
financial control for proper accounting and reporting of transactions; ensure
that all logistic required for project and programs are available; supervise
programs design, implementation, monitoring, evaluation, development and
reporting on project site; manage project operation in site; verify all
requisition to regional office; serve as liaison between Ibu Foundation and
external stakeholders on site.
Main Tasks :
o Laying basic framework for site project management direction by
creating site work plan for program and management.
o Socialize, maintain & internalize the foundation shared values.
o Maintain & continuously monitor project operations in site
territory.
o Organize and Execute site office weekly management coordination
and report forum.
o Attending and participate in regional office weekly management
coordination and report forum.
o Verify & submit Site Office monthly & annual report to Regional
Director and Human Resource & Administration Assistant.
o Coordinate with Program Officer to make Site program plan.
o Monitor program design, implementation & progress in site
office.
o Ensure that programs are arrange and performs based on
foundations strategic directions.
o Verify & submit program reports to Regional Director & Senior
Program Officer.
o Act as Regional Office public relation in seeking, building,
maintaining and establishing relationship with donors, partners, other
institution and or interest group related with Site Office operation.
o Determine, decide and act as foundation representative in
making cooperation with other party at regional office level.
o Bridging relationship and communication between responsible
position holder in site office with donors, partners, other institution and or
interest group related with site office operation.
○ Create HR program plan for Site Office Staff
○ Staffing
§ Coordinate with regional office Human Resource & Administration
Assistant in a matter of staff recruitment.
§ Determine, conduct & make decision related with recruitment of
staffs under his/her coordination.
§ Determine & decide allocate and or re-allocate staff under his/her
coordination.
§ Make legal agreement in a matter of staff allocation and
re-allocate.
§ Provide formal & informal orientation to new staff.
§ Make decision in site staff travel for official assignment.
§ Make decision and conduct all matter related with site office staff
separation from service.
o Performance Evaluation
§ Make a performance evaluation for all staff under his/her
coordination.
§ Consult with Human Resource & Administration Assistant (if
required) in a matter of regional office staff performance evaluation.
o Care Programs
§ Provide consultation for staff under his/her coordination, if
needed.
§ Make decisions related with training & development program for
staffs under His/Her coordination.
○ Recording : Make & keep performance evaluation record of
staffs under his/her coordination.
o Coordinate with Regional Director & Logistic Manager in
regional office for site logistic requisition.
o Ensure that all logistic require for operation in site office
are available.
○ Ensure the availability of financial resource for site
office operations.
○ Maintain and continuously monitor the utilizations of
site office financial resource.
○ Make decisions for financial resource utilization at the
amount above Rp.
..
○ Verify the site office monthly financial report and
submit it to Regional Director & Finance Manager.
Qualifications
Education
o Bachelor Degree in Health, Psychology, Sociology or Economics.
Could be from other major but have experience in the related field above.
Skills
o Show capability in leadership.
o Good understanding in organizational structural and cultural
approach.
o Competent in managing team, organization and resource.
o Good interpersonal communication, doing presentation &
negotiation; Fluent in oral & written English and Bahasa Indonesia, fluency in
other language is an advantage.
o Competent in seeking, building, establishing and maintaining
relationship; Good ability in conflict resolving & working individually and or
in team.
o Good ability in logic, systematic & strategic thinking, &
analyzing problems; high objectivity and good consideration in giving judgment
and make decision; High willingness to learn & relearn; Capable in handling
multitask and dealing with complexity.
o Capable in using office standard software & internet for
browsing and communicates.
Experiences
o Experience in social & humanistic field works, project &
programs.
o Experience in leadership position.
Physical Aspect
Good health condition, since main task are not only require office work but
also require the position holder to do official travel at least in regional
territory.
Wish You All The Best,
Ayudya Fajri Anzas
[EMAIL PROTECTED]
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