Hey guys, In case you're interested, we have gotten agreement that we only need to auto add the footer on docx and xlsx (woohoo), so I have achieved this with an event handler on ItemUpdated - this way I have access to the absolute url of the item and its current version number (as not available by quick parts). Used the OpenXML sdk to delete existing footer and insert new one. Am happy to write a script or console app that will iterate through the docs and update any existing docx's and xslx's so that the previous version has the old footer information (matching any hard copies that are around), and the current version has the new correct footer info. Dont really like having an event handler (just dont like them, although they seem to be all I am ever writing/maintaining), but it does seem appropriate in this case thanks again for the help Nigel
Date: Wed, 10 Jul 2013 15:30:15 +1000 Subject: Re: Migration issue From: web.ad...@syd.catholic.edu.au To: ozmoss@ozmoss.com A whole world of pain basically. New docs aren't the problem really. It's the existing ones you'll have problems with. Deal with them first. The simplest solution is for them to accept that this is a new system and use content types and DispForm.aspx to display the metadata. Not your fault they have multiple Office version docs. I'd ignore the document path info for now cos it's going to change anyway. But if the Version info exists in the legacy system, u might want to query that and export to a spreadsheet. You could then use PowerShell to automate the field update against the filename after you upload them. On 10 July 2013 14:49, Ishai Sagi <is...@exd.com.au> wrote: Nigel – you are sending conflicting messages as to what you want to do. Lets put aside new documents and focus on documents in the system: 1. An event handler will not help, since there are no events running on the documents – you will need to edit the document properties or the documents to trigger the event handler – requiring you to edit each and every document 2. A button will not help, since it still requires you to open each document, press the button and save 3. A template will not help, since existing documents are not using the template It seems to me that your best choice is to write an application that edits the documents. You will need a way to differentiate between new ones and migrated ones, and you will need code that runs on the server that can update the document content. Ishai Sagi | Solutions Architect 0488 789 786 | is...@exd.com.au | www.sharepoint-tips.com | @ishaisagi | MVP Profile From: ozmoss-boun...@ozmoss.com [mailto:ozmoss-boun...@ozmoss.com] On Behalf Of Nigel Witherdin Sent: Wednesday, 10 July 2013 12:15 PM To: OzMoss; Conrad Grobler Subject: RE: Migration issue Would creating an Office plugin (a button) that injects the values into the footer from the document's properties be feasible? I think I have gotten version number in a footer in the document template by creating it as a label in the Info Mgmt Policy for the doc's content type before (so it can then be used in the template), but this doesn't really help me for the existing documents. My other solution is <shudder> an event receiver that embeds the info into the footer. Oh - this has to work for DOCs and DOCXs. Again, would appreciate your thoughts - thanks guys! Date: Wed, 10 Jul 2013 11:41:00 +1000 Subject: Re: Migration issue From: web.ad...@syd.catholic.edu.au To: ozmoss@ozmoss.com Version and absolute URL are not available as Quick Parts. I'd create a content type and add a Version (numeric) field so people can decide when this should change, rather than SharePoint. For the file path you're going to have trouble though. Only way I can think is to set a field's value via a workflow. Both could then be added to a template footer as Quick Parts. As for legacy documents...there's no way I know to update these easily. I did see a batch XML converter around but I don't think it could handle these kind of changes. On 10 July 2013 06:49, Nigel Witherdin <nigel_wither...@hotmail.com> wrote: Hey guys, We are currently migrating content from from legacy doc mgmt systems into SP2010, and I have come across a sticky requirement. The doc mgmt system we are migrating from had a plugin to office that allowed the users to click a button and insert the file location and version number into the footer of the document. They like this functionality and see it as essential to exist in the new system. For docs created within sharepoint, no problem. I can have a doc template that uses quick parts in the footer to display the items URL and version number (I assume), but that doesn't help for existing docs that are migrated into SP. The other possible solution is to write a macro or customize word to provide a button that injects the required info into the footer (from the document's properties?), but I haven't really done anything like this before, so not sure how viable this is. What do you think, any suggestions on how I could solve this? Many thanks, nigel _______________________________________________ ozmoss mailing list ozmoss@ozmoss.com http://prdlxvm0001.codify.net/mailman/listinfo/ozmoss _______________________________________________ ozmoss mailing list ozmoss@ozmoss.com http://prdlxvm0001.codify.net/mailman/listinfo/ozmoss _______________________________________________ ozmoss mailing list ozmoss@ozmoss.com http://prdlxvm0001.codify.net/mailman/listinfo/ozmoss _______________________________________________ ozmoss mailing list ozmoss@ozmoss.com http://prdlxvm0001.codify.net/mailman/listinfo/ozmoss
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