[board-discuss] [VOTE] TDF to change composition of legal oversight group
On 2022-03-07 areas of oversight were assigned to members of the Board of Directors. It named Thorsten Behrens, Paolo Vecchi and Jan (Kendy) Holešovský for the legal oversight group regarding the topics “contracts, legal compliance, GDPR, trademarks” (https://wiki.documentfoundation.org/TDF/BoD_rules). Thorsten Behrens is the Chairperson of the TDF as well as Managing Director of allotropia, one of TDF's contractors. Kendy is in the “Management Team” of Collabora Productivity, the other major tender contractor to TDF. The tasks of the legal oversight group have further on instead been handled by the “special working group” consisting of Caolán McNamara, Paolo Vecchi and Emiliano Vavassori. This declaratory vote makes the change public, following the TDF transparency rules. Therefore the working group decided unanimously to start a vote to that regard, sent out by TDF's Deputy Chairperson Caolán McNamara on July 21, 2022 (https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00837.html). The actual composition of the legal oversight group is identical to the members of the special working group, Caolán McNamara, Paolo Vecchi and Emiliano Vavassori. The following day Caolán McNamara stepped down from the Board of Directors (https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00849.html). The vote could not take place as TDF first had to complete the Board of Directors with Gábor Kelemen (affiliation: allotropia) and decide on the next Deputy Chairperson to be Emiliano Vavassori. The working group decided to now restart that vote, as the conditions that brought to it are persisting. According to standard procedure (§ 3 Rules of Procedure), changes are made public (§ 8 subsection 3 Statutes). The Rules of Procedure can be modified "at any time", but the "draft of amended rules ... need to be made available at least one week in advance" (https://wiki.documentfoundation.org/TDF/BoD_rules). Formal procedure does require to make the draft available to the Directors, but not to the public, as the public has to be informed at a later stage. To avoid formal difficulties, this vote is all the same started after making the draft public first. This is not considered or legally advised to be necessary, but in a previous vote (regarding the conflict of interest policy), Thorsten Behrens claimed this to be necessary. VOTE: We hereby call for the following VOTE, which will start on Thursday, 2022-09-08 00:00 UTC+2/CEST; it will then run for 72h and thus will end on Sunday, 2022-09-11 00:00 UTC+2/CEST. We hereby make available the draft of an amendment to the Rules of Procedure of the Board of Directors (https://wiki.documentfoundation.org/TDF/BoD_rules). The amendment is to change the internal delegation of responsibilities (“areas of oversight”) in § 3 Rules of Procedure only regarding “contracts, legal compliance, GDPR, trademarks”. The members of the legal oversight group regarding “contracts, legal compliance, GDPR, trademarks” are Emiliano Vavassori (Deputy Chairperson of the Board of Directors) and Paolo Vecchi. All other oversight groups remain unchanged. Members of the Board of Directors who are in conflict shall explicitly declare their abstention. Regards, -- Emiliano Vavassori, Member of the Board of Directors The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint OpenPGP_signature Description: OpenPGP digital signature
Re: [board-discuss] [VOTE] TDF to change composition of legal oversight group
Dear board, all, Caolán McNamara wrote: > We hereby call for the following VOTE, which will start Friday, > 2022-07-29 00:00 UTC+2/CEST and will then run for 72h. > Given the current, substantially different situation the board finds itself in, I would much prefer to shelve this vote for the moment. Depending on availability, I suggest the board comes together for an extraordinary private call during the usual slot 1600 UTC / 1800 Berlin time, the coming Monday, August 1st, to discuss the matter. We need to, in any case, then elect a new deputy chairperson. (I'm personally offline until Sunday, starting in about one hour) Cheers, -- Thorsten signature.asc Description: PGP signature
Re: [board-discuss] [VOTE] TDF to change composition of legal oversight group
Given the discussion of the matter is being held in secret, perhaps the directors could arrange for a summary of the rationale for this out-of-cycle change please? Thanks, Simon On Thu, Jul 21, 2022 at 10:19 PM Cor Nouws wrote: > Hi, > > This vote was brought in discussion on the directors@ few hours before > posting here, without any discussion taking place there. So I think it's > best if I go back to that list to learn something more first. > > Cheers, > Cor > > > > Caolán McNamara wrote on 21/07/2022 15:22: > > Hello, > > > > the special working group of the legal oversight group hereby makes > > available the draft of an amendment to the Rules of Procedure [1] of > > the Board of Directors. > > > > The amendment is to change the internal delegation of responsibilities > > (“areas of oversight”) in § 3 only regarding “contracts, legal > > compliance, GDPR, trademarks”. > > > > The former members of the legal oversight group regarding “contracts, > > legal compliance, GDPR, trademarks” shall be replaced by the new > > members Caolán McNamara, Emiliano Vavassori and Paolo Vecchi. (All > > other oversight groups remain unchanged.) > > > > We hereby call for the following VOTE, which will start Friday, > > 2022-07-29 00:00 UTC+2/CEST and will then run for 72h. > > > > This vote is proposed by all members of the special working group of > > the legal oversight group: Caolán, Emiliano, Paolo. Members of the > > board who are in conflict shall explicitly declare their abstention. > > > > [1] https://wiki.documentfoundation.org/TDF/BoD_rules > > > > -- > Cor Nouws, member Board of Directors > The Document Foundation, Kurfürstendamm 188, 10707 Berlin > Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts > Legal details: http://www.documentfoundation.org/imprint > > GPD key ID: 0xB13480A6 - 591A 30A7 36A0 CE3C 3D28 A038 E49D 7365 B134 80A6 > mobile : +31 (0)6 25 20 7001 > skype : cornouws > blog: cor4office-nl.blogspot.com > jabber : cor4off...@jabber.org > >
Re: [board-discuss] [VOTE] TDF to change composition of legal oversight group
Hi all, as I'm not sure I'll have connectivity where I'll be next Friday I'll vote now: +1 Ciao Paolo On 21/07/2022 15:22, Caolán McNamara wrote: Hello, the special working group of the legal oversight group hereby makes available the draft of an amendment to the Rules of Procedure [1] of the Board of Directors. The amendment is to change the internal delegation of responsibilities (“areas of oversight”) in § 3 only regarding “contracts, legal compliance, GDPR, trademarks”. The former members of the legal oversight group regarding “contracts, legal compliance, GDPR, trademarks” shall be replaced by the new members Caolán McNamara, Emiliano Vavassori and Paolo Vecchi. (All other oversight groups remain unchanged.) We hereby call for the following VOTE, which will start Friday, 2022-07-29 00:00 UTC+2/CEST and will then run for 72h. This vote is proposed by all members of the special working group of the legal oversight group: Caolán, Emiliano, Paolo. Members of the board who are in conflict shall explicitly declare their abstention. [1] https://wiki.documentfoundation.org/TDF/BoD_rules -- Paolo Vecchi - Member of the Board of Directors The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [VOTE] TDF to change composition of legal oversight group
Hi Cor, On 21/07/2022 23:18, Cor Nouws wrote: Hi, This vote was brought in discussion on the directors@ few hours before posting here, without any discussion taking place there. So I think it's best if I go back to that list to learn something more first. the vote will start in a week leaving an adequate amount of time for the board and the community to evaluate and discuss the vote. Cheers, Cor Ciao Paolo Caolán McNamara wrote on 21/07/2022 15:22: Hello, the special working group of the legal oversight group hereby makes available the draft of an amendment to the Rules of Procedure [1] of the Board of Directors. The amendment is to change the internal delegation of responsibilities (“areas of oversight”) in § 3 only regarding “contracts, legal compliance, GDPR, trademarks”. The former members of the legal oversight group regarding “contracts, legal compliance, GDPR, trademarks” shall be replaced by the new members Caolán McNamara, Emiliano Vavassori and Paolo Vecchi. (All other oversight groups remain unchanged.) We hereby call for the following VOTE, which will start Friday, 2022-07-29 00:00 UTC+2/CEST and will then run for 72h. This vote is proposed by all members of the special working group of the legal oversight group: Caolán, Emiliano, Paolo. Members of the board who are in conflict shall explicitly declare their abstention. [1] https://wiki.documentfoundation.org/TDF/BoD_rules -- Paolo Vecchi - Member of the Board of Directors The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [VOTE] TDF to change composition of legal oversight group
Hi, This vote was brought in discussion on the directors@ few hours before posting here, without any discussion taking place there. So I think it's best if I go back to that list to learn something more first. Cheers, Cor Caolán McNamara wrote on 21/07/2022 15:22: Hello, the special working group of the legal oversight group hereby makes available the draft of an amendment to the Rules of Procedure [1] of the Board of Directors. The amendment is to change the internal delegation of responsibilities (“areas of oversight”) in § 3 only regarding “contracts, legal compliance, GDPR, trademarks”. The former members of the legal oversight group regarding “contracts, legal compliance, GDPR, trademarks” shall be replaced by the new members Caolán McNamara, Emiliano Vavassori and Paolo Vecchi. (All other oversight groups remain unchanged.) We hereby call for the following VOTE, which will start Friday, 2022-07-29 00:00 UTC+2/CEST and will then run for 72h. This vote is proposed by all members of the special working group of the legal oversight group: Caolán, Emiliano, Paolo. Members of the board who are in conflict shall explicitly declare their abstention. [1] https://wiki.documentfoundation.org/TDF/BoD_rules -- Cor Nouws, member Board of Directors The Document Foundation, Kurfürstendamm 188, 10707 Berlin Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint GPD key ID: 0xB13480A6 - 591A 30A7 36A0 CE3C 3D28 A038 E49D 7365 B134 80A6 mobile : +31 (0)6 25 20 7001 skype : cornouws blog: cor4office-nl.blogspot.com jabber : cor4off...@jabber.org -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] [VOTE] TDF to change composition of legal oversight group
Hello, the special working group of the legal oversight group hereby makes available the draft of an amendment to the Rules of Procedure [1] of the Board of Directors. The amendment is to change the internal delegation of responsibilities (“areas of oversight”) in § 3 only regarding “contracts, legal compliance, GDPR, trademarks”. The former members of the legal oversight group regarding “contracts, legal compliance, GDPR, trademarks” shall be replaced by the new members Caolán McNamara, Emiliano Vavassori and Paolo Vecchi. (All other oversight groups remain unchanged.) We hereby call for the following VOTE, which will start Friday, 2022-07-29 00:00 UTC+2/CEST and will then run for 72h. This vote is proposed by all members of the special working group of the legal oversight group: Caolán, Emiliano, Paolo. Members of the board who are in conflict shall explicitly declare their abstention. [1] https://wiki.documentfoundation.org/TDF/BoD_rules -- Caolán McNamara, Member of the Board of Directors The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
