Re: [Debconf-team] Question for DebConf13 Switzerland bid: travel to/from venue
On 01/25/2012 09:10 PM, Moray Allan wrote: Questions for the Swiss bid: Quoting from http://wiki.debconf.org/wiki/DebConf13/Switzerland/Bid/Vaumarcus It takes ~2 hours from GVA, ~3 hours from either ZRH or EAP (Basel), respectively, most of them by train, then a 30-minute bus and finally a 10-minute walk: practical information (fr) from Le Camp website. How frequent are the trains from the airports to the relevant stations? How early in the morning and late at night do they run? From Zurich Airport: from 6:43 to 20:43 (arriving at 23:45) [3h trip] there are hourly (and daily) connections. Additionally there are other connection, starting from 5:02 [ 3h45trip]. 21:43 there is a train to Yverdon To Zurich Airport arriving to airport from 9:19 to 23:20. From Geneva airport from 7:05 to 20:05 [1h45 trip] hourly and daily. Additionally there are connections at 5:47 and 21:47 [during 2h]. To Geneva Airport arriving to airport from 7h56 to 23h59. From Basel Airport from 5:20 to 20:40 (few per hours) [3h30] To Geneva EuroAirport arriving to airport from 9h16 to 23h19. On nights from Friday and from Saturday there could be additionally night connections (with night supplement and additional changes). Additionally from Paris (TGV + 2 buses) the trip is only 4h50 long, and I think that for many European a train trip will be quicker and cheaper. Is there a significantly higher cost for booking train tickets on arrival at the station, compared to buying tickets in advance? (And does the booking system prevent tickets being sold for a specific train beyond the number of seats available, so that there's a risk a given train might be full for booking immediately before departure?) Our prices are for any train. There are some discounted internet prices for specific trains. Additionally the owner of some European rail monthly and yearly tickets have additional discounts. BTW for people landing in Zurich: the train ticket cost nearly as much as the daily ticket, so if they arrive in the morning, they could do a longer trip along the Alps. ciao cate Is the walking part mentioned along a flat, paved road, so that suitcases with wheels might work on it, or something steeper/rougher? Are there taxis available from the train and bus stations in question, and if so how much would a trip from them each to Le Camp cost? http://www.lecamp.ch/situation.php?lang=fr mentions a 12-person minibus -- what are their prices for using this, and can someone from the DebConf team legally drive it? If it can't take on board and carry a large motorised wheelchair with passenger, what are prices for options that would do that? We are think of organizing a bus shuttle transport from Neuchatel or Yverdon on the main arrival and departure days. Both of these cities have direct train connections from Geneva, Zürich and Basel. Do you have prices for this? Typically the largest numbers of attendees arrive and leave over a weekend, rather than a single day each time, and often many use cheaper flights such that they arrive at the venue and leave in the middle of the night. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Question for DebConf13 bids: Costs
On 25.01.2012 20:32, Moray Allan wrote: It appears (sponsorship team please correct me here), that the monetary sponsorship brought in for DebConf11 was less than €40 000. DebConf13 bids: if approximately that amount of money was brought in from the traditional category of DebConf sponsors, how would you make the finances balance to allow DebConf to happen in the venue you propose? Answers might include suggestions of how to reduce costs by going for less desirable options or removing some items from the budget, and more-than-speculative possibilities for obtaining local sponsorship, possibly in-kind. Simply saying we will raise much more sponsorship does not answer the question. :) We hope in more sponsors, and possibly we could ask to debian.ch donors to give something for DebConf. Our budget (in wiki) is set as the maximum costs, we could have some discounts from camp, it seems also that we can have the refund of VAT (but the VAT is low in Switzerland). Anyway, the venue + accommodation are cheap. About food: we have the option to cook ourselves (by finding volunteers to cook for many people). In this case I think we should divide people: sponsored and non-sponsored, not to cook too much or maybe we can use this option only for lunch, or only for some days (an outside grill party, ..). Other options: - raise the prices for non sponsored attendee - sell more debian.ch stuffs (with a debconf tax) (see e.g. our T-shirt, umbrella, knives). But so debian.ch should take the risk to have unsold stuffs, and anyway I would not count for much income. - because there are no bars and restaurants nearly the camp, we could set a debian tax to beer and other stuffs (anyway I expect that such drinks will costs less than in normal bars). - debcamp in Zurich or Geneva and using the bunkers for accommodation and university for network + rooms (but network and video team will have less time to setup stuffs). Or using only few building for DebCamp and share the campus with other groups. - In emergency we could move debconf to Geneva or Zurich: bunkers + university (but venue and bunkers are far). Other ideas? ciao cate ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Question for DebConf13 Latvia bid: cheaper options
Aigars Mahinovs dijo [Wed, Jan 25, 2012 at 10:46:58PM +0200]: The best option is a big hotel with the cost negotiated down to 34€ per person per night including breakfast, that is a very good place, 4star hotel, that can host all of us for the whole duration. Option two would be to go with the secondary venue, right next to it there is a student dorm and another hotel. This dorm could house 100 people in reasonable accomodations (say one star hotel) for 25€, another 100 in regular student housing (basically hostel dorm level) for 10€ (both options don't include breakfast) and then the rest of the people would have to go to the nearby hotel for 40€ (4 star, including breakfast). (...) I think those are the two options we should really consider. The endless-different-hostels scenario is a guaranteed nightmare, both for organization and for attendees. The pricing difference is too large... I think that, although nobody would argue that the big 4star hotel would be prefered given the money, we cannot assume we will have €34*150(average people per day)*14(total days)=€76,500 just for night accomodations. In the secondary venue scenario, the numbers are too different to do such a simple multiplication (as we would surely try to fill in the cheaper options before the expensive one), but given an even split between the three hotels, it would be €(25+10+40)/3 pppn, that is, €25*150*14=€52,500. And a difference quite probably over €24,000 is really worth the hassle. In this secondary venue scenario, we could say we will only sponsor up to 200 people — It's never been done like that in DebConf before IIRC, but we might be forced to it. And yes, many people who'd pay professional attendance will not pay it and arrange lodging by themselves, but that's OK (by this I mean that it does not affect us economically, although it would of course have a social hit). Regarding closeness to food, pubs and fun: It's great to be downtown. But if we cannot afford that luxury, that's it. It would not be the first time people brought their fun over to the venue, and it has good points to it as well ;-) Anyway, my numbers are as rough as it can get. I'm sure savings would be even more than this. So, I'd suggest you to consider heightening the priority of option 2. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Next DebConf Global Meeting
We have scheduled the next meeting for feb 3rd, since some people asked for a change because of fosdem and it was decided with doubts, we have another poll... http://www.doodle.com/dvdiuf2uwzism5nw Regards, -- Norman García nor...@riseup.net pgpb9KNMKvJsQ.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Next DebConf Global Meeting
We have scheduled the next meeting for feb 3rd, since some people asked for a change because of fosdem and it was decided with doubts, we have another poll... http://www.doodle.com/dvdiuf2uwzism5nw Hours are UTC Regards, -- Norman Garcia Aguilar ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Poll: Next Global Team meeting
Hello, We had scheduled the next meeting for February 3rd, but since some people asked for a change because of FOSDEM, we created a new poll with some options: http://www.doodle.com/dvdiuf2uwzism5nw Please vote on the time/date that suits you best. Cheers, ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Next DebConf Global Meeting
We have scheduled the next meeting for feb 3rd, since some people asked for a change because of fosdem and it was decided with doubts, we have another poll... http://www.doodle.com/dvdiuf2uwzism5nw Regards, -- Norman García nor...@riseup.net pgp7sfIqDw05H.pgp Description: PGP signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] Call for volunteers to join DebConf Committee
The DebConf chairs are looking for additional people to join the DebConf Committee, in time to help break any tie that emerges in the DebConf13 decision process. Here's the short-term job description: Responsibilities: Read through the DebConf13 bids before the decision meeting, attend the meeting, be ready to voice your opinions to help reach a decision, and ready if needed to cast a vote to help a final decision. (And, in the event that it's impossible to get a decision during the meeting for some good reason, attend a second meeting.) Qualifications: It would be helpful if you have attended DebConf previously, and if you hope to attend DebConf13 in 2013. Ideal candidates would be willing to stay involved with DebConf13 to some degree through its cycle. If you're interested, please speak to one of us (moray/h01ger/gwolf) on IRC or reply to this mail. -- Moray on behalf of the DebConf chairs ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Call for volunteers to join DebConf Committee
On Wed, Feb 1, 2012 at 7:34 PM, Moray Allan mo...@sermisy.org wrote: The DebConf chairs are looking for additional people to join the DebConf Committee, in time to help break any tie that emerges in the DebConf13 decision process. A couple of points in passing, since we don't discuss the DebConf Committee often: As a generalisation, most members of the Committee should be expected to be part of it for several years, though this isn't a requirement. I suggest we try to keep the Committee membership geographically dispersed, reflecting the wide range of dispersal of DDs, to avoid self-perpetuation. I'd like to see a gradual but continual inflow of Committee members, with people who've worked locally on an individual DebConf joining to add their experience, as well as enthusiastic attendees. In the long term I'd expect this yearly inflow to roughly balance the number of members who retire, but it would be fine for the Committee to gradually grow for a few years first. -- Moray ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Call for volunteers to join DebConf Committee
Moray, I am willing to help if you don't have enough folks. A couple caveats: 1) I am moving this week, so will likely not have full time computer access until next Monday. 2) I am currently not planning on attending DC13. (Things could change, if I am really needed onsite, and I can break free from work.) If the decision meeting is at least a week or two out, I do believe I can read the bids prior to the meeting and contribute. (I was part of the team that did a lot of the legwork for the DC10 bid.) Also, I should have time to contribute through the DC13 cycle, in so far as attending meetings, and doing what I can from NYC. No worries, if you end up having enough folks that are more experienced, and/or will be attending DC13. Thanks, Brian On Wed, Feb 1, 2012 at 2:34 PM, Moray Allan mo...@sermisy.org wrote: The DebConf chairs are looking for additional people to join the DebConf Committee, in time to help break any tie that emerges in the DebConf13 decision process. Here's the short-term job description: Responsibilities: Read through the DebConf13 bids before the decision meeting, attend the meeting, be ready to voice your opinions to help reach a decision, and ready if needed to cast a vote to help a final decision. (And, in the event that it's impossible to get a decision during the meeting for some good reason, attend a second meeting.) Qualifications: It would be helpful if you have attended DebConf previously, and if you hope to attend DebConf13 in 2013. Ideal candidates would be willing to stay involved with DebConf13 to some degree through its cycle. If you're interested, please speak to one of us (moray/h01ger/gwolf) on IRC or reply to this mail. -- Moray on behalf of the DebConf chairs -- To UNSUBSCRIBE, email to debian-project-requ...@lists.debian.org with a subject of unsubscribe. Trouble? Contact listmas...@lists.debian.org Archive: http://lists.debian.org/cahwf6zpc8lpg7yio803vjzc_3gvcuaprxvbrxgp6lgcfx1...@mail.gmail.com ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Question for DebConf13 Latvia bid: cheaper options
On 25 January 2012 22:46, Aigars Mahinovs aigar...@gmail.com wrote: Option three would be to try to reprodce the Edinburgh scenario and house the people in various hostel arond the primary venue. I have now received an offer from a group of 4 big hostels that say that they can house all 300 people in dorms sized from 6 to 16 beds for an average price of 13 EUR ppn including breakfast. I'd be pessimistic and say that the cost is likely to be 15€ ppn in the end, but this is a much more interesting offer and puts this option on the table. -- Best regards, Aigars Mahinovs mailto:aigar...@debian.org #--# | .''`. Debian GNU/Linux (http://www.debian.org) | | : :' : Latvian Open Source Assoc. (http://www.laka.lv) | | `. `' Linux Administration and Free Software Consulting | | `- (http://www.aiteki.com) | #--# ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Question for DebConf13 Latvia bid: cheaper options
On Wed, Feb 1, 2012 at 8:08 PM, Aigars Mahinovs aigar...@gmail.com wrote: I have now received an offer from a group of 4 big hostels that say that they can house all 300 people in dorms sized from 6 to 16 beds for an average price of 13 EUR ppn including breakfast. I'd be pessimistic and say that the cost is likely to be 15€ ppn in the end, but this is a much more interesting offer and puts this option on the table. Sounds very interesting, yes! If we have dorm rooms like that for the sponsored accommodation, I'd expect the numbers using it to be rather less than 300 -- a higher proportion of people will choose to pay themselves for better accommodation, compared to if the sponsored accommodation is in a hotel. -- Moray ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Question for DebConf13 Switzerland bid: travel to/from venue
[Resent, it seems that mailmain ate the mail sent the previous week] On 01/25/2012 09:10 PM, Moray Allan wrote: Questions for the Swiss bid: Quoting from http://wiki.debconf.org/wiki/DebConf13/Switzerland/Bid/Vaumarcus It takes ~2 hours from GVA, ~3 hours from either ZRH or EAP (Basel), respectively, most of them by train, then a 30-minute bus and finally a 10-minute walk: practical information (fr) from Le Camp website. How frequent are the trains from the airports to the relevant stations? How early in the morning and late at night do they run? From Zurich Airport: from 6:43 to 20:43 (arriving at 23:45) [3h trip] there are hourly (and daily) connections. Additionally there are other connection, starting from 5:02 [ 3h45trip]. 21:43 there is a train to Yverdon To Zurich Airport arriving to airport from 9:19 to 23:20. From Geneva airport from 7:05 to 20:05 [1h45 trip] hourly and daily. Additionally there are connections at 5:47 and 21:47 [during 2h]. To Geneva Airport arriving to airport from 7h56 to 23h59. From Basel Airport from 5:20 to 20:40 (few per hours) [3h30] To Geneva EuroAirport arriving to airport from 9h16 to 23h19. On nights from Friday and from Saturday there could be additionally night connections (with night supplement and additional changes). Additionally from Paris (TGV + 2 buses) the trip is only 4h50 long, and I think that for many European a train trip will be quicker and cheaper. Is there a significantly higher cost for booking train tickets on arrival at the station, compared to buying tickets in advance? (And does the booking system prevent tickets being sold for a specific train beyond the number of seats available, so that there's a risk a given train might be full for booking immediately before departure?) Our prices are for any train. There are some discounted internet prices for specific trains. Additionally the owner of some European rail monthly and yearly tickets have additional discounts. BTW for people landing in Zurich: the train ticket cost nearly as much as the daily ticket, so if they arrive in the morning, they could do a longer trip along the Alps. ciao cate Is the walking part mentioned along a flat, paved road, so that suitcases with wheels might work on it, or something steeper/rougher? Are there taxis available from the train and bus stations in question, and if so how much would a trip from them each to Le Camp cost? http://www.lecamp.ch/situation.php?lang=fr mentions a 12-person minibus -- what are their prices for using this, and can someone from the DebConf team legally drive it? If it can't take on board and carry a large motorised wheelchair with passenger, what are prices for options that would do that? We are think of organizing a bus shuttle transport from Neuchatel or Yverdon on the main arrival and departure days. Both of these cities have direct train connections from Geneva, Zürich and Basel. Do you have prices for this? Typically the largest numbers of attendees arrive and leave over a weekend, rather than a single day each time, and often many use cheaper flights such that they arrive at the venue and leave in the middle of the night. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Question for DebConf13 bids: Costs
[Resent, it seems that mailmain ate the mail sent the previous week] On 25.01.2012 20:32, Moray Allan wrote: It appears (sponsorship team please correct me here), that the monetary sponsorship brought in for DebConf11 was less than €40 000. DebConf13 bids: if approximately that amount of money was brought in from the traditional category of DebConf sponsors, how would you make the finances balance to allow DebConf to happen in the venue you propose? Answers might include suggestions of how to reduce costs by going for less desirable options or removing some items from the budget, and more-than-speculative possibilities for obtaining local sponsorship, possibly in-kind. Simply saying we will raise much more sponsorship does not answer the question. :) We hope in more sponsors, and possibly we could ask to debian.ch donors to give something for DebConf. Our budget (in wiki) is set as the maximum costs, we could have some discounts from camp, it seems also that we can have the refund of VAT (but the VAT is low in Switzerland). Anyway, the venue + accommodation are cheap. About food: we have the option to cook ourselves (by finding volunteers to cook for many people). In this case I think we should divide people: sponsored and non-sponsored, not to cook too much or maybe we can use this option only for lunch, or only for some days (an outside grill party, ..). Other options: - raise the prices for non sponsored attendee - sell more debian.ch stuffs (with a debconf tax) (see e.g. our T-shirt, umbrella, knives). But so debian.ch should take the risk to have unsold stuffs, and anyway I would not count for much income. - because there are no bars and restaurants nearly the camp, we could set a debian tax to beer and other stuffs (anyway I expect that such drinks will costs less than in normal bars). - debcamp in Zurich or Geneva and using the bunkers for accommodation and university for network + rooms (but network and video team will have less time to setup stuffs). Or using only few building for DebCamp and share the campus with other groups. - In emergency we could move debconf to Geneva or Zurich: bunkers + university (but venue and bunkers are far). Other ideas? ciao cate ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Question for DebConf13 bids: Costs
Hi, thanks for your answers! On Donnerstag, 2. Februar 2012, Giacomo Catenazzi wrote: We hope in more sponsors, and possibly we could ask to debian.ch donors to give something for DebConf. How much money do you expect to be able to raise via debiah.ch donors? Thousands? Tens of thousands? cheers, Holger ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Question for DebConf13 bids: Costs
Giacomo Catenazzi dijo [Thu, Jan 26, 2012 at 11:21:12AM +0100]: Our budget (in wiki) is set as the maximum costs, we could have some discounts from camp, it seems also that we can have the refund of VAT (but the VAT is low in Switzerland). What would qualify us for getting the VAT refund? Would it be for all of the expenses, just for part? Anyway, the venue + accommodation are cheap. About food: we have the option to cook ourselves (by finding volunteers to cook for many people). In this case I think we should divide people: sponsored and non-sponsored, not to cook too much or maybe we can use this option only for lunch, or only for some days (an outside grill party, ..). Humh... If DebConf were to be a weekend activity, or something short as most conferences, we could entertain this idea. But cooking for 300 people is not something you can do just as a hobby. Specially if you want those 300 people to enjoy the food and continue happily hacking. We could consider cooking ourselves for a daytrip activity, but I would prefer not to consider it for day-to-day - raise the prices for non sponsored attendee Yes, every year it is adjusted to our local prices. We try to keep it, however, as close as possible to the real lodging price. - sell more debian.ch stuffs (with a debconf tax) (see e.g. our T-shirt, umbrella, knives). But so debian.ch should take the risk to have unsold stuffs, and anyway I would not count for much income. Right. I doubt selling even the most expensive items in an individual basis (the knife?) will yield enough earning to make a significant dent :( - because there are no bars and restaurants nearly the camp, we could set a debian tax to beer and other stuffs (anyway I expect that such drinks will costs less than in normal bars). This can be a nice, adequate idea. - debcamp in Zurich or Geneva and using the bunkers for accommodation and university for network + rooms (but network and video team will have less time to setup stuffs). Or using only few building for DebCamp and share the campus with other groups. This sounds impossible. An important part of the DebCamp work is getting the venue ready for DebConf, and it's done as early as possible to have the latest days as buffer in case of unforseen problems. DebCamp _has_ to be at the same venue than DebConf. - In emergency we could move debconf to Geneva or Zurich: bunkers + university (but venue and bunkers are far). Right, please consider this as well for the decision meeting! What does far mean? And being inside a city has many other interesting advantages. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Debconf12 website design
Hi all, After some feedback from both local and global team, we have now a final proposal/mockup for the website. Please take a look at: http://i.imgur.com/Rl2sA.png Cheers, ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Debconf12 website design
2012/2/2 Leandro Gómez leo.tel...@gmail.com Hi all, After some feedback from both local and global team, we have now a final proposal/mockup for the website. Please take a look at: Sorry for the confusion. The actual link is over here: http://i.imgur.com/4WJle.png http://i.imgur.com/Rl2sA.png Cheers, ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Debconf12 website design
-=| Leandro Gómez, 02.02.2012 23:31:40 -0600 |=- 2012/2/2 Leandro Gómez leo.tel...@gmail.com After some feedback from both local and global team, we have now a final proposal/mockup for the website. Please take a look at: Sorry for the confusion. The actual link is over here: http://i.imgur.com/4WJle.png It is great! Two notes: * there is a spelling mistake in the sponsor section titles (Steal should be Steel) * what happens with the logo layout if there are three gold sponsors but only one platinum? I think the design may be implemented as it is now (with the spelling fixed), and the sponsor logo layout can be addressed when the real logos start to fill that space. It's about time to have a real debconf12.debconf.org website. Great work! signature.asc Description: Digital signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] Debconf12 website design
On Freitag, 3. Februar 2012, Damyan Ivanov wrote: It is great! Oh yes! It's about time to have a real debconf12.debconf.org website. yes! cheers! ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
