Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
Hi Patty, On Freitag, 27. September 2013, Patty Langasek wrote: Website I saw some interest in driving the website transition. Is there still interest out there, who is interested and how can we help you? driving to where? (and maybe also: which website?) cheers, Holger (I'll reply to the rest too... :) signature.asc Description: This is a digitally signed message part. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tue, Oct 08, 2013 at 08:50:32PM +0200, Martín Ferrari wrote: On 08/10/13 19:05, Patty Langasek wrote: And, I agree with this. I had hoped the mailing list discussion would be more fruitful than it has been in the 1.5 weeks that it's been open. Unfortunately, we need to make a decision, and it seems interest in the thread has died down. If I'm incorrect in that, all the better to actually have a meeting to make the decision soon while we still have the few ideas proposed fresh in our minds. Why don't we try to outline possible scenarios, so we can later discuss on more concrete plans? I see many unknowns here that need to be cleared before we can reach a conclusion, also there are a few unanswered questions in the thread. I know the local team has a vision for this, and some of the rest have a different one, but let's hear everybody's opinion, and try to reach an agreement that does not leave anybody upset. So far, the only choices I have seen are: 1. No DebCamp, a few hack-only sessions during debconf, and less talks to have more time for hacking. 2. Pre-debconf sprints, dunno on the debconf schedule. Supposedly, high costs for venue and rooms. Intended to be very targeted and focused on specific teams (if I've read correctly). 3. Post-debconf debcamp. Possible dates not known (Steve, can you comment on this?). Patty mentioned 4th as a possible last day, which would make a 4-day debcamp, which is not bad in my opinion. Any other ideas? Can we discuss on the pros, cons, and costs of the options? As a side note, I'd propose separating the discussion of pre-debconf setup, as the local team has already assured there will be allowances for a small group of people to start working beforehand. The immediate need we have right now is for a decision on the DebConf dates, so that we can unblock on getting a contract with the venue and formally announce the dates. There is room for deciding later whether we will have additional satellite events with reduced attendance, whether those events are called DebCamp or whether they are a collection of sprints. So with respect to the DebConf dates, we have two mutually-incompatible options on the table that we need to come to a decision between. 1) Make DebConf 1 week, with distinct scheduling for talks vs. hack time (exact split to be determined). This will reduce the overall number of talks, but because the event itself is made longer, it doesn't have to reduce by much while still giving everyone hack time. 2) Stick with the traditional one-week DebConf, presumably with a full schedule of talks and with the only explicit hack time outside (DebCamp/sprints). I'm certainly strongly in favor of the first option. From reading the list, I'm not sure if there's anyone strongly opposed to this. People have legitimately raised concerns that DebConf already has a full talk schedule, so reducing the number of talk slots may not be a good thing; and it's clear that people care about having some kind of sprint associated with the conference, but it's less clear whether these people feel that this rules out the extended-week DebConf. Is it possible for us to separate the question of DebCamp/sprints from the question of DebConf dates, or do people feel these questions are too intertwined? Could the people who have opinions here please comment on whether they would be happy with option 1) in broad form, and whether their approval of this is contingent on there also being a DebCamp event open to all? (I.e., as opposed to DPL-approved sprints) To try to get a decision in a reasonable amount of time, I'll put a time limit on comments on this question. If you have opinions on this matter, please reply to this mail before next Saturday, October 19. If the consensus emerges before then, all to the better; if not, we will follow up on the question at the IRC meeting on Saturday and make a final decision then. Thanks, -- Steve Langasek Give me a lever long enough and a Free OS Debian Developer to set it on, and I can move the world. Ubuntu Developerhttp://www.debian.org/ slanga...@ubuntu.com vor...@debian.org signature.asc Description: Digital signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tue, Oct 08, 2013 at 08:58:53AM -0700, Patty Langasek wrote: I propose Saturday 10/12 (THIS SATURDAY) at 12pm (Noon) PDT, which would be 7pm (19:00) UTC, on the DebConf team IRC channel. I will be out of town, but will attempt to join IRC. :) -- Kees Cook@debian.org ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Thu, Oct 10, 2013 at 09:16:27AM -0700, Kees Cook wrote: On Tue, Oct 08, 2013 at 08:58:53AM -0700, Patty Langasek wrote: I propose Saturday 10/12 (THIS SATURDAY) at 12pm (Noon) PDT, which would be 7pm (19:00) UTC, on the DebConf team IRC channel. I will be out of town, but will attempt to join IRC. :) Because this meeting is so late in the day for Europe, I think we need to give more notice. After talking with Patty, I'd like us to move this meeting instead to Saturday, 19 Oct at 19:00 UTC. I've put this new time on the meeting calendar. Please add any agenda items here: https://wiki.debconf.org/wiki/DebConf14/Meetings In the meantime, I think there are two things that we should take care of by mail. - Finalize the dates for DC14. This should not wait for the meeting. - Decide on a regular schedule for the IRC meetings for DC14. This should not be decided at the IRC meeting, because that biases the time in favor of those who manage to show up for the first meeting. If no one else gets to it, I'll plan to set up a doodle poll this weekend. -- Steve Langasek Give me a lever long enough and a Free OS Debian Developer to set it on, and I can move the world. Ubuntu Developerhttp://www.debian.org/ slanga...@ubuntu.com vor...@debian.org signature.asc Description: Digital signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
Good morning, everyone! On Fri, Sep 27, 2013 at 10:28:46AM -0700, Patty Langasek wrote: The time has come, my oyster friends, to speak of dates and things! Right now, we know we have the dates 24 Aug - 30 Aug, with departure of no later than 1 September 2014 for our official venue. Right now, we know the official venue (for talks and BOFs) is booked on either side of those dates during the week for other conferences/organizations, so for the rooms we need, we'll *have to* have talks scheduled somewhere between 23/24 August and 30/31 August. Right now, we know our accommodations will become limited starting on 1 September 2014 (people are returning to school and the dorms will no longer be available to us at that time). Monday, 1 September 2014 is a US holiday, meaning our access to university personnel may be severely limited. (And people will need to keep that in mind for travel reasons; this is Labor Day in the US, and travel is *extremely* busy on this day.) We're coming to the close of the period where we can comment this on the list. It's rapidly approaching time that we need to sign with the University to reserve our spaces for August 2014. I propose that we call an IRC meeting to finalize the dates and discuss DebCamp and alternatives to DebCamp, and I advise that those be the only agenda items for this meeting so we can focus and get them resolved. (They're currently the most time-sensitive outstanding issues.) With the local team (currently) being in PDT and much of the global team being in, well, not PDT, I also recommend we hold the meeting over a weekend to accommodate as many time zone issues as possible without making people sleep deprived. :) Yes, I know this means cutting into social time, but the alternative is going to be meeting times during the day that aren't possible for working PSTers to attend, or in the middle of the night that won't be possible for working Europeans to attend. I propose Saturday 10/12 (THIS SATURDAY) at 12pm (Noon) PDT, which would be 7pm (19:00) UTC, on the DebConf team IRC channel. We can look for better times to accommodate everyone in the future. Thanks, loves! Talk to you Saturday! Patty -- -- Patty Langasek harmo...@dodds.net -- At times, you may end up far away from home; you may not be sure of where you belong, anymore. But home is always there... because home is not a place. It's wherever your passion takes you. --- J. Michael Straczynski ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
Hi, On Dienstag, 8. Oktober 2013, Patty Langasek wrote: I propose Saturday 10/12 (THIS SATURDAY) at 12pm (Noon) PDT, which would be 7pm (19:00) UTC, on the DebConf team IRC channel. sorry, thats too late for me this saturday. It will be the first day at home^win Hamburg since 3 weeks, so I'll be offline with friends at that time. A few hours earlier might work, but not sure. So please have the meeting without me. I will try my very best to read+reply to mails til then. cheers, Holger P.S.: more as a general comment, I try to announce meetings seven days in advance, using doodle or similar to find a good date for everyone... signature.asc Description: This is a digitally signed message part. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On 01/10/13 at 12:19 -0700, Steve Langasek wrote: On Tue, Oct 01, 2013 at 12:59:04PM -0600, Norman García Aguilar wrote: In fact, wiki.debconf.org seems like a nice place to record such things. ;) I've created a blank page with some open questions; I would appreciate it if those who have experience running the DebConf network would help fill it out. https://wiki.debconf.org/wiki/Requirements/Network Video Team has something in a wiki page [0] can be useful to know what video team needs. Thanks, I've cross-linked these pages. I checked the DebConf Manual [1] but there is nothing about the Network. Oh! Wow, thank you. I knew that there had been past efforts to try to improve institutional documentation in the wiki, but apparently I didn't know where it was or that it was this extensive. Even though I now see that it's in the sidebar of every page, it's rather far down the sidebar and the name never grabbed my attention. I wonder if we could do something to improve the navigation to make this more obvious? Would it be reasonable to include a link to the manual on the wiki's main page? Right, DebCamp is not about DebConf setup, as it is in the debian wiki[2], is about hacking, so IMHO it would be really great to have DebCamp as usual :) [2] https://wiki.debian.org/DebCamp Per my mail, having DebCamp as usual is not an option; the space is not available to us for a full week. An option could be to organise a few focused sprints in Portland just before DebConf. Given that it's a good way to minimize travel costs, It's reasonable to assume that our next DPL would welcome the idea. It would be great if at some point someone local could provide a few directions for that (e.g. recommend a hotel with suitable meeting rooms). Lucas ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tue, Oct 01, 2013 at 11:08:53PM +0200, Lucas Nussbaum wrote: An option could be to organise a few focused sprints in Portland just before DebConf. Given that it's a good way to minimize travel costs, It's reasonable to assume that our next DPL would welcome the idea. It would be great if at some point someone local could provide a few directions for that (e.g. recommend a hotel with suitable meeting rooms). I'd be happy to gather a few hotel recommendations - the first I can point at is University Place Hotel [0], which was our backup venue - it's right across the street from Portland State University, and often hosts conferences. I might be able to talk to the PSU comp sci department and get them to host these sprints, which could help get a discounted rate through the hotel as well. Let me know when you need details ironed out, and I'm happy to get the quotes in place. Naturally, the further out this is planned, the more likely you're going to be accommodated as you wish. The closer we get to the conference dates, the harder (read: perhaps impossible) it's going to be to get the rooms and meeting places arranged. Thanks, Patty [0] http://www.uplacehotel.com -- -- Patty Langasek harmo...@dodds.net -- At times, you may end up far away from home; you may not be sure of where you belong, anymore. But home is always there... because home is not a place. It's wherever your passion takes you. --- J. Michael Straczynski ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On 02/10/13 at 06:50 -0700, Patty Langasek wrote: On Tue, Oct 01, 2013 at 11:08:53PM +0200, Lucas Nussbaum wrote: An option could be to organise a few focused sprints in Portland just before DebConf. Given that it's a good way to minimize travel costs, It's reasonable to assume that our next DPL would welcome the idea. It would be great if at some point someone local could provide a few directions for that (e.g. recommend a hotel with suitable meeting rooms). I'd be happy to gather a few hotel recommendations - the first I can point at is University Place Hotel [0], which was our backup venue - it's right across the street from Portland State University, and often hosts conferences. I might be able to talk to the PSU comp sci department and get them to host these sprints, which could help get a discounted rate through the hotel as well. Let me know when you need details ironed out, and I'm happy to get the quotes in place. Naturally, the further out this is planned, the more likely you're going to be accommodated as you wish. The closer we get to the conference dates, the harder (read: perhaps impossible) it's going to be to get the rooms and meeting places arranged. It would be useful to get a very rough estimate of how much such sprints would cost (per night, and per meeting room). But unfortunately, it's probably too early now to ask teams to apply for such sprints with a reasonable work plan. Lucas ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On 09/27/2013 03:47 PM, martin f krafft wrote: also sprach Patty Langasek harmo...@dodds.net [2013.09.27.1928 +0200]: 2. DebCamp - yes or no? We do not have official venue (talk rooms) for the week prior to our reserved dates (or the week after). If we do have DebCamp, it will need to be restricted in number and time (it won't be a week long). I think we should stick with DebCamp and we should try as hard as possible to make it as long as possible. We do not need talk rooms for that, but we do need hack space for 80 people or thereabouts (with whiteboards ideally). And accomodation and food. I also think we should try to retain debcamp if at all possible. As someone who has worked on the network infrastructure for debconf in past conferences, debcamp is when much of the custom/specialized network setup and testing actually happens. If we only get access to the facilities the first day of debconf, i suspect that we will have a conference network much poorer than people have grown to expect. We will probably also have a much grumpier network team (is that possible?) because setup work will take them away from the other scheduled activities of the conference itself. If we have no debcamp, does the PDX team have a proposal for how to get the conference network in place effectively starting on the first day? --dkg signature.asc Description: OpenPGP digital signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tue, Oct 01, 2013 at 03:12:48AM -0400, Daniel Kahn Gillmor wrote: I also think we should try to retain debcamp if at all possible. As someone who has worked on the network infrastructure for debconf in past conferences, debcamp is when much of the custom/specialized network setup and testing actually happens. If we only get access to the facilities the first day of debconf, i suspect that we will have a conference network much poorer than people have grown to expect. We will probably also have a much grumpier network team (is that possible?) because setup work will take them away from the other scheduled activities of the conference itself. If we have no debcamp, does the PDX team have a proposal for how to get the conference network in place effectively starting on the first day? We have already precleared accommodating a small team to arrive early for essential setup and preparations, knowing that networking and video teams were going to need access to the facilities to get prepped for the conference. Patty -- -- Patty Langasek harmo...@dodds.net -- At times, you may end up far away from home; you may not be sure of where you belong, anymore. But home is always there... because home is not a place. It's wherever your passion takes you. --- J. Michael Straczynski ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
Hi Patty, On Dienstag, 1. Oktober 2013, Patty Langasek wrote: We have already precleared accommodating a small team to arrive early for great, how small? cheers, Holger, who still needs to read the beginning of this thread... signature.asc Description: This is a digitally signed message part. ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tue, Oct 01, 2013 at 03:12:48AM -0400, Daniel Kahn Gillmor wrote: On 09/27/2013 03:47 PM, martin f krafft wrote: also sprach Patty Langasek harmo...@dodds.net [2013.09.27.1928 +0200]: 2. DebCamp - yes or no? We do not have official venue (talk rooms) for the week prior to our reserved dates (or the week after). If we do have DebCamp, it will need to be restricted in number and time (it won't be a week long). I think we should stick with DebCamp and we should try as hard as possible to make it as long as possible. We do not need talk rooms for that, but we do need hack space for 80 people or thereabouts (with whiteboards ideally). And accomodation and food. I also think we should try to retain debcamp if at all possible. As someone who has worked on the network infrastructure for debconf in past conferences, debcamp is when much of the custom/specialized network setup and testing actually happens. You'll certainly get no disagreement from me about the importance of having reliable infrastructure for the conference, but sponsoring 80 people to come in for a week and manually stress-test it before DebConf is a poor way to accomplish that. We can do much better - we have deep and broad professional knowledge in Debian when it comes to infrastructure, and we have a lot of time to get this figured out. The venue is open to the public, and we could start working with PSU's network team *immediately* to identify any infrastructure shortfalls. We just need someone with experience running the DebConf network to lay out for us what the requirements are, in black and white. In fact, wiki.debconf.org seems like a nice place to record such things. ;) I've created a blank page with some open questions; I would appreciate it if those who have experience running the DebConf network would help fill it out. https://wiki.debconf.org/wiki/Requirements/Network If we only get access to the facilities the first day of debconf, i suspect that we will have a conference network much poorer than people have grown to expect. We will probably also have a much grumpier network team (is that possible?) because setup work will take them away from the other scheduled activities of the conference itself. If we have no debcamp, does the PDX team have a proposal for how to get the conference network in place effectively starting on the first day? DebCamp is NOT about DebConf setup. We will ensure that the network and video teams have all reasonable access for setup before the start of the conference, and are prepared for the local team to act in an advanced reconnaissance role wrt the venue facilities. But let's not conflate that with the question of DebCamp. -- Steve Langasek Give me a lever long enough and a Free OS Debian Developer to set it on, and I can move the world. Ubuntu Developerhttp://www.debian.org/ slanga...@ubuntu.com vor...@debian.org signature.asc Description: Digital signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tue, Oct 01, 2013 at 05:18:45PM +0200, Holger Levsen wrote: Hi Patty, On Dienstag, 1. Oktober 2013, Patty Langasek wrote: We have already precleared accommodating a small team to arrive early for great, how small? We didn't discuss precise numbers. How big of a team do you *need*, and for how long? -- Steve Langasek Give me a lever long enough and a Free OS Debian Developer to set it on, and I can move the world. Ubuntu Developerhttp://www.debian.org/ slanga...@ubuntu.com vor...@debian.org signature.asc Description: Digital signature ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tue, 1 Oct 2013 11:18:53 -0700 Steve Langasek vor...@debian.org wrote: On Tue, Oct 01, 2013 at 03:12:48AM -0400, Daniel Kahn Gillmor wrote: On 09/27/2013 03:47 PM, martin f krafft wrote: also sprach Patty Langasek harmo...@dodds.net [2013.09.27.1928 +0200]: 2. DebCamp - yes or no? We do not have official venue (talk rooms) for the week prior to our reserved dates (or the week after). If we do have DebCamp, it will need to be restricted in number and time (it won't be a week long). I think we should stick with DebCamp and we should try as hard as possible to make it as long as possible. We do not need talk rooms for that, but we do need hack space for 80 people or thereabouts (with whiteboards ideally). And accomodation and food. I also think we should try to retain debcamp if at all possible. As someone who has worked on the network infrastructure for debconf in past conferences, debcamp is when much of the custom/specialized network setup and testing actually happens. You'll certainly get no disagreement from me about the importance of having reliable infrastructure for the conference, but sponsoring 80 people to come in for a week and manually stress-test it before DebConf is a poor way to accomplish that. We can do much better - we have deep and broad professional knowledge in Debian when it comes to infrastructure, and we have a lot of time to get this figured out. The venue is open to the public, and we could start working with PSU's network team *immediately* to identify any infrastructure shortfalls. We just need someone with experience running the DebConf network to lay out for us what the requirements are, in black and white. In fact, wiki.debconf.org seems like a nice place to record such things. ;) I've created a blank page with some open questions; I would appreciate it if those who have experience running the DebConf network would help fill it out. https://wiki.debconf.org/wiki/Requirements/Network Video Team has something in a wiki page [0] can be useful to know what video team needs. I checked the DebConf Manual [1] but there is nothing about the Network. If we only get access to the facilities the first day of debconf, i suspect that we will have a conference network much poorer than people have grown to expect. We will probably also have a much grumpier network team (is that possible?) because setup work will take them away from the other scheduled activities of the conference itself. If we have no debcamp, does the PDX team have a proposal for how to get the conference network in place effectively starting on the first day? DebCamp is NOT about DebConf setup. We will ensure that the network and video teams have all reasonable access for setup before the start of the conference, and are prepared for the local team to act in an advanced reconnaissance role wrt the venue facilities. But let's not conflate that with the question of DebCamp. Right, DebCamp is not about DebConf setup, as it is in the debian wiki[2], is about hacking, so IMHO it would be really great to have DebCamp as usual :) Regards, [0] https://wiki.debconf.org/wiki/Videoteam/Network [1] https://wiki.debconf.org/wiki/Category:DebConf_Manual [2] https://wiki.debian.org/DebCamp -- Norman García Aguilar nor...@riseup.net ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Tuesday 01 October 2013 12:19:47 Steve Langasek wrote: [DebConf Manual:] Even though I now see that it's in the sidebar of every page, it's rather far down the sidebar and the name never grabbed my attention. I wonder if we could do something to improve the navigation to make this more obvious? Would it be reasonable to include a link to the manual on the wiki's main page? Since the main purpose of the wiki is planning and organising, I think it is more than reasonable to have a link to the DebConf Manual on the main page, and have now done so. -- Regards, Kaare ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
[Debconf-team] DebConf14 Dates And Upcoming Decisions
Good morning, everyone! The time has come, my oyster friends, to speak of dates and things! So, we know we have Portland State University reserved for the last week of August, and can get the weekends capping either side of that week for Things We Need. Now, though, we need to decide what dates we should start and end the conference proper, what dates will be available for travel, arrivals and departures, and how, if at all, we're going to handle separate hacking time (as opposed to talks/BOFs). Calendar August Su Mo Tu We Th Fr Sa 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Things We Know Right now, we know we have the dates 24 Aug - 30 Aug, with departure of no later than 1 September 2014 for our official venue. Right now, we know the official venue (for talks and BOFs) is booked on either side of those dates during the week for other conferences/organizations, so for the rooms we need, we'll *have to* have talks scheduled somewhere between 23/24 August and 30/31 August. Right now, we know our accommodations will become limited starting on 1 September 2014 (people are returning to school and the dorms will no longer be available to us at that time). Monday, 1 September 2014 is a US holiday, meaning our access to university personnel may be severely limited. (And people will need to keep that in mind for travel reasons; this is Labor Day in the US, and travel is *extremely* busy on this day.) Things We Need to Decide 1. Daytrip - yes or no? And when? During the week is ideal, as there will be less traffic and less conflict with other tourists/weekend travellers. 2. DebCamp - yes or no? We do not have official venue (talk rooms) for the week prior to our reserved dates (or the week after). If we do have DebCamp, it will need to be restricted in number and time (it won't be a week long). 3. Separate Hacking Time - yes or no? One thing the organizers would like to see is hacking and collaborating time (different from DebCamp) that doesn't conflict with the Talks Schedule. 4. Talks - Call for Team! - We need to decide when the talks start, when they end, tracks, what days, how many, etc. This is key to declaring our dates. DC13 Final Report How close to finished with this are we? What remains? DC14 Fundraising Brochure Where are we at with this? How long after the DC13 Final Report is finished can we be ready to push out the DC14 information? Summary Go team, go! Patty -- -- Patty Langasek harmo...@dodds.net -- At times, you may end up far away from home; you may not be sure of where you belong, anymore. But home is always there... because home is not a place. It's wherever your passion takes you. --- J. Michael Straczynski ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
On Fri, Sep 27, 2013 at 10:28:46AM -0700, Patty Langasek wrote: Good morning, everyone! The time has come, my oyster friends, to speak of dates and things! So, we know we have Portland State University reserved for the last week of August, and can get the weekends capping either side of that week for Things We Need. Now, though, we need to decide what dates we should start and end the conference proper, what dates will be available for travel, arrivals and departures, and how, if at all, we're going to handle separate hacking time (as opposed to talks/BOFs). Calendar August Su Mo Tu We Th Fr Sa 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Things We Know Right now, we know we have the dates 24 Aug - 30 Aug, with departure of no later than 1 September 2014 for our official venue. Right now, we know the official venue (for talks and BOFs) is booked on either side of those dates during the week for other conferences/organizations, so for the rooms we need, we'll *have to* have talks scheduled somewhere between 23/24 August and 30/31 August. Right now, we know our accommodations will become limited starting on 1 September 2014 (people are returning to school and the dorms will no longer be available to us at that time). Monday, 1 September 2014 is a US holiday, meaning our access to university personnel may be severely limited. (And people will need to keep that in mind for travel reasons; this is Labor Day in the US, and travel is *extremely* busy on this day.) Things We Need to Decide 1. Daytrip - yes or no? And when? During the week is ideal, as there will be less traffic and less conflict with other tourists/weekend travellers. 2. DebCamp - yes or no? We do not have official venue (talk rooms) for the week prior to our reserved dates (or the week after). If we do have DebCamp, it will need to be restricted in number and time (it won't be a week long). 3. Separate Hacking Time - yes or no? One thing the organizers would like to see is hacking and collaborating time (different from DebCamp) that doesn't conflict with the Talks Schedule. 4. Talks - Call for Team! - We need to decide when the talks start, when they end, tracks, what days, how many, etc. This is key to declaring our dates. DC13 Final Report How close to finished with this are we? What remains? DC14 Fundraising Brochure Where are we at with this? How long after the DC13 Final Report is finished can we be ready to push out the DC14 information? Summary Go team, go! Addendum: Website I saw some interest in driving the website transition. Is there still interest out there, who is interested and how can we help you? Patty -- -- Patty Langasek harmo...@dodds.net -- At times, you may end up far away from home; you may not be sure of where you belong, anymore. But home is always there... because home is not a place. It's wherever your passion takes you. --- J. Michael Straczynski ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
Re: [Debconf-team] DebConf14 Dates And Upcoming Decisions
also sprach Patty Langasek harmo...@dodds.net [2013.09.27.1928 +0200]: Good morning, everyone! Good evening. Right now, we know we have the dates 24 Aug - 30 Aug, with departure of no later than 1 September 2014 for our official venue. Traditionally, the conference starts Sunday morning (24 Aug) and ends Saturday night (30 Aug), with departure on Sunday (31 Aug). I'd think this is wise specifically due to Labor (Mon)Day, which will make travel a hassle and expensive too. 1. Daytrip - yes or no? And when? During the week is ideal, as there will be less traffic and less conflict with other tourists/weekend travellers. Traditionally, that was Wednesday, and yes, I think we should have a Day Trip because of its social value. I think it's also not a bad idea to combine day trip with conference dinner to maximise the number of work time (separate hacking time) in the evenings on the other days (see below). 2. DebCamp - yes or no? We do not have official venue (talk rooms) for the week prior to our reserved dates (or the week after). If we do have DebCamp, it will need to be restricted in number and time (it won't be a week long). I think we should stick with DebCamp and we should try as hard as possible to make it as long as possible. We do not need talk rooms for that, but we do need hack space for 80 people or thereabouts (with whiteboards ideally). And accomodation and food. 3. Separate Hacking Time - yes or no? One thing the organizers would like to see is hacking and collaborating time (different from DebCamp) that doesn't conflict with the Talks Schedule. Isn't that what starts at 18:00 every day? But see below: especially with three talk tracks and maybe a schedule that runs until 19:00, make 12:00–16:00 be lunch+collaboration time. 4. Talks - Call for Team! - We need to decide when the talks start, when they end, tracks, what days, how many, etc. This is key to declaring our dates. This chicken and egg problem could be resolved using previous DebConfs as a basis to jump off. One discussion point has been the starting time in the morning. While I think 09:00 is fine, I think we will have more people show up at 10:00. I would vote for a plenary session in the main talk room at 09:30 for announcements, jokes, local wisdom, riddles, prices, whatever. Just make people get together, which makes organisation a lot easier. Cf. LCA. We need two hours for lunch. Each talk lasts 45–50 minutes and we need 10–15 minutes of time between them to change venues. This means that if we have a 10–18 schedule, we can do two talks in the morning and four in the afternoon (14, 15, 16, 17). Multiply that by two or three tracks (traditionally we had two, but I think three would be doable, e.g. sysadmin cloud, community social, debian tech. This would give us 12 or 18 talks per day, and we have So,Mo,Tu,Th,Fr,Sa == 6 days, i.e. 72 or 108 talks. That's quite a nice number. And we could easily run until 19:00, especially if the lunch break is extended with hacking time. My 2 US¢ simply because I didn't want to work on the other stuff I have to do tonight ;) -- .''`. martin f. krafft madd...@debconf.org : :' : DebConf orga team `. `'` `- DebConf14: Portland, OR, USA: http://debconf14.debconf.org digital_signature_gpg.asc Description: Digital signature (see http://martin-krafft.net/gpg/sig-policy/999bbcc4/current) ___ Debconf-team mailing list Debconf-team@lists.debconf.org http://lists.debconf.org/mailman/listinfo/debconf-team
