Re: Minutes of the Board meeting of February, 21st, 2017

[Cosimo Cecchi]

Hi Kat,

On Fri, Apr 7, 2017 at 2:17 AM, Ekaterina Gerasimova  wrote:

> It has been over a month since we've had any new meeting minutes. It's
> difficult for the Foundation members to discuss current issues with
> you if the minutes go out over 6 weeks after the discussion has taken
> place. Are there any plans to improve the time it takes for the
> minutes to be published?


Apologies for the delays; they're my fault as I haven't been able to keep
up with publishing the minutes on a timely matter recently.

To you and other Foundation members: please feel free to reach out to
board-list directly (or foundation-list) if you wish to discuss a current
issue that has seen slow updates.
In the meantime I will do my best to reserve the time to ensure a more
speedy publishing going forward.

Cheers,
Cosimo
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Re: Minutes of the Board meeting of February, 21st, 2017

[Ekaterina Gerasimova]

Hi board,

It has been over a month since we've had any new meeting minutes. It's
difficult for the Foundation members to discuss current issues with
you if the minutes go out over 6 weeks after the discussion has taken
place. Are there any plans to improve the time it takes for the
minutes to be published?


Thanks
Kat

On 2 March 2017 at 02:34, Cosimo Cecchi  wrote:
> = Foundation Board Minutes for Tue, February 21st 2017, 18:00 UTC =
>
> Next meeting date Tue, February 28th 2017, 18:00 UTC
>
> Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170221
>
> == Attending ==
>
>  * Meg Ford
>  * Allan Day
>  * Alexandre Franke
>  * Jim Hall
>  * Nuritzi Sanchez
>  * Rosanna Yuen
>  * Neil McGovern
>  * Cosimo Cecchi
>  * Shaun McCance
>
> == Regrets ==
>
>
> == Missing ==
>
>
> == Agenda for 2017-02-21 ==
>
>  * Welcome to Neil!
>  * SCALE 15x budget
>  * UNIXSticker campaign
>  * ED travel expenses (see conferences_2017.ods in cloud.gnome.org)
>  * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
>  * Domains email from Andrea
>
> == Minutes ==
>
>  * Round of introduction to welcome Neil
>
>  * SCALE 15x budget
>   * Nuritzi is requesting a budget for $350 for stickers and other materials
> to be used for SCALE and other US conferences/events
>   * The US travel box went missing a few years ago and has not been replaced
> since
>* It was inconvenient/expensive to use the US travel box, and it had no
> SWAG in it either
>* People liked the fact that it had a bigger monitor in it though
>* It may be cheaper to print materials locally in the future, and focus
> on making it easier for groups to be self-sufficient
>   * Estimation of materials: 700 stickers, 100 flyers
>   * VOTE: approve a $350 budget for the materials
>* +1 Nuritzi, Alexandre, Jim, Allan, Meg, Shaun, Cosimo. VOTE PASSED
>
>  * UNIXSticker campaign
>   * Signed stickers, Neil could participate.
> http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html
>* ACTION: Nuritzi will connect Neil to them
>
>  * ED travel expenses (see conferences_2017.ods in cloud.gnome.org)
>   * We need to approve Neil's travel budget, so he can start booking flights
> for the events he would like to attend
>   * Neil sent a spreadsheet with the list of events
>   * GTK+ hackfest and LibrePlanet (FSF conference) are the events that need
> most urgent approval
>* Would be possible to also schedule a meeting with RH's advisory board
> member (Christian Schaller) while there in Boston
>   * How much oversight did EDs have in the past about which events they
> attend and travel budget?
>* Not a lot of oversight, Stormy/Karen were quite independent in setting
> their own schedule
>* It would be good to have an idea of how much we spent on this for other
> EDs
>   * Board and treasurer need to decide how comfortable they are with giving
> the ED a travel budget and autonomy on this point
>   * We should still vote on the two urgent events before having a broader
> conversation
>   * VOTE: approve these expenses only, before we have a broader conversation
> about travel budget
>* +1 Nuritzi, Cosimo, Allan, Shaun, Meg, Alexandre, Jim. VOTE PASSED
>   * ACTION: Neil to reach out to Kat about travel budget
>
>  * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
>   * Need to go through the receipts and put them on the wiki
>   * ACTION: Nuritzi to work with Rosanna on this
>
>  * Domains email from Andrea
>   * gnomejournal.org, tomboy-online.com, tomboy-online.org
>   * We don't want to keep them for now, but we can ask the community if
> people want to pick them up
>   * ACTION: Nuritzi to follow up with Andrea
>
> == Ongoing ==
>
> '''This section includes items which have seen an update in the last 30
> days. Format is "-MM-DD, action|discussion|abstract" for this and
> subsequent minutes sections'''
>
>  * UNIXSticker signed stickers campaign
>   * http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html
>   * Neil could participate
>   * 2017-02-21
>* ACTION: Nuritzi will connect Neil to them
>
>  * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
>   * 2017-02-21
>* ACTION: Nuritzi to work with Rosanna on this
>
>  * Domains email from Andrea
>   * gnomejournal.org, tomboy-online.com, tomboy-online.org
>   * 2017-02-21
>* We don't want to keep them for now, but we can ask the community if
> people want to pick them up
>* ACTION: Nuritzi to follow up with Andrea
>
>  * WHS donations report
>   * 2017-02-14
>* ACTION: Alexandre to follow-up with WHS about donation reports
>
>  * Hackfest process documentation
>   * 2017-02-14
>* ACTION: Nuritzi to take a stab at updating the documentation for the
> process to request a hackfest and responsibilities between Board and TC
>
>  * Participation in academic survey email
>   * 2017-02-07
>* This person should feel empowered to contact the community directly
>* ACTION: Cosimo to respond
>
> 

Minutes of the Board meeting of February, 21st, 2017

[Cosimo Cecchi]

= Foundation Board Minutes for Tue, February 21st 2017, 18:00 UTC =

Next meeting date Tue, February 28th 2017, 18:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170221

== Attending ==

 * Meg Ford
 * Allan Day
 * Alexandre Franke
 * Jim Hall
 * Nuritzi Sanchez
 * Rosanna Yuen
 * Neil McGovern
 * Cosimo Cecchi
 * Shaun McCance

== Regrets ==


== Missing ==


== Agenda for 2017-02-21 ==

 * Welcome to Neil!
 * SCALE 15x budget
 * UNIXSticker campaign
 * ED travel expenses (see conferences_2017.ods in cloud.gnome.org)
 * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
 * Domains email from Andrea

== Minutes ==

 * Round of introduction to welcome Neil

 * SCALE 15x budget
  * Nuritzi is requesting a budget for $350 for stickers and other
materials to be used for SCALE and other US conferences/events
  * The US travel box went missing a few years ago and has not been
replaced since
   * It was inconvenient/expensive to use the US travel box, and it had no
SWAG in it either
   * People liked the fact that it had a bigger monitor in it though
   * It may be cheaper to print materials locally in the future, and focus
on making it easier for groups to be self-sufficient
  * Estimation of materials: 700 stickers, 100 flyers
  * VOTE: approve a $350 budget for the materials
   * +1 Nuritzi, Alexandre, Jim, Allan, Meg, Shaun, Cosimo. VOTE PASSED

 * UNIXSticker campaign
  * Signed stickers, Neil could participate.
http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html
   * ACTION: Nuritzi will connect Neil to them

 * ED travel expenses (see conferences_2017.ods in cloud.gnome.org)
  * We need to approve Neil's travel budget, so he can start booking
flights for the events he would like to attend
  * Neil sent a spreadsheet with the list of events
  * GTK+ hackfest and LibrePlanet (FSF conference) are the events that need
most urgent approval
   * Would be possible to also schedule a meeting with RH's advisory board
member (Christian Schaller) while there in Boston
  * How much oversight did EDs have in the past about which events they
attend and travel budget?
   * Not a lot of oversight, Stormy/Karen were quite independent in setting
their own schedule
   * It would be good to have an idea of how much we spent on this for
other EDs
  * Board and treasurer need to decide how comfortable they are with giving
the ED a travel budget and autonomy on this point
  * We should still vote on the two urgent events before having a broader
conversation
  * VOTE: approve these expenses only, before we have a broader
conversation about travel budget
   * +1 Nuritzi, Cosimo, Allan, Shaun, Meg, Alexandre, Jim. VOTE PASSED
  * ACTION: Neil to reach out to Kat about travel budget

 * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
  * Need to go through the receipts and put them on the wiki
  * ACTION: Nuritzi to work with Rosanna on this

 * Domains email from Andrea
  * gnomejournal.org, tomboy-online.com, tomboy-online.org
  * We don't want to keep them for now, but we can ask the community if
people want to pick them up
  * ACTION: Nuritzi to follow up with Andrea

== Ongoing ==

'''This section includes items which have seen an update in the last 30
days. Format is "-MM-DD, action|discussion|abstract" for this and
subsequent minutes sections'''

 * UNIXSticker signed stickers campaign
  * http://andrea.s3.iubenda.com/49LSfNgYlT/signed-stickers.html
  * Neil could participate
  * 2017-02-21
   * ACTION: Nuritzi will connect Neil to them

 * From board-list - "GIMP @ LGM 2016 Reimbursements - final 2"
  * 2017-02-21
   * ACTION: Nuritzi to work with Rosanna on this

 * Domains email from Andrea
  * gnomejournal.org, tomboy-online.com, tomboy-online.org
  * 2017-02-21
   * We don't want to keep them for now, but we can ask the community if
people want to pick them up
   * ACTION: Nuritzi to follow up with Andrea

 * WHS donations report
  * 2017-02-14
   * ACTION: Alexandre to follow-up with WHS about donation reports

 * Hackfest process documentation
  * 2017-02-14
   * ACTION: Nuritzi to take a stab at updating the documentation for the
process to request a hackfest and responsibilities between Board and TC

 * Participation in academic survey email
  * 2017-02-07
   * This person should feel empowered to contact the community directly
   * ACTION: Cosimo to respond

 * ED hiring update
  * 2017-02-14
   * Reimbursements for expenses
* It may be cheaper to bundle the reimbursement together with the
paycheck, but it depends on the payroll company whether that's possible
* ACTION: Rosanna to investigate
   * Neil starts tomorrow

 * Should the GNOME Foundation issue a statement about the immigration ban?
  * The Linux Foundation did:
https://www.linux.com/blog/linux-foundation-executive-directors-statement-immigration-ban
  * 2017-02-14
   * Allan is working on a draft statement
https://etherpad.gnome.org/p/GNOME_immigration_ban_statement

 * 2017 Budget
  * ACTION: