Hi Richard (and all): First, as Jon Hays has said, there isn’t really a simple answer to this, but there are a couple of options here:
1) As you’ve discovered, it’s possible to change the owner of an individual file or folder in Google Drive (see https://support.google.com/drive/answer/2494892?hl=en for how), but it does get tedious if you have a lot of them, and transferring the ownership of a folder doesn’t transfer ownership of the files it contains. If you are going to do this sort of transfer, it’s probably a good idea to transfer the ownership to a SPA rather than another individual, so you don’t have to do it again in the future. One option that might speed this up a bit is that the old owner can do a “select all” in a folder, or on the results of a search (e.g. a search for “owner:me”), then change the ownership of all the files at once as follows (with thanks to Lito Tejada for figuring this out): A) Right click on any of the highlighted files, then select Share ... B) At the bottom right of the pop-up list box, click Advanced C) If the new owner is not in the list of those who already have access, enter the new owner's email in the Invite People text box, then Click Send. Skip this step if the owner is in the list. D) Select the drop down box beside the new owner and choose Is Owner, then click Save Changes. If you are careful to only change the owner of the documents, the other sharing permissions on the documents should not be affected, but I will add the disclaimer that we haven’t tested this method extensively. 2) It is possible for our Google admins to transfer ownership of all of the files and access rights from one person’s account to another person’s account, but it’s not possible to do that transfer on a folder-by-folder basis. In addition, the Google admins will need permission to access the old owner's account, as described at https://security.berkeley.edu/ecp#procedures. In addition to the all-or-nothing nature of this method, if the new owner of the files doesn’t have access to the folders that contain those files, they’ll all be lumped together in a single 'old_ow...@berkeley.edu’ folder in the new owner’s MyDrive, which might take some work to sort out properly. If that’s still a route you want to go, please submit a ticket with CSS (https://shared-services-help.berkeley.edu/new_ticket/it) to get the process started. 3) (Erol Kepkep, this is the bit you were asking about) You might want to consider using Box instead of Drive for longer-term or larger projects. Box’s ownership model is very different than Drive’s, and avoids many of the problems we’ve been discussing here. In Box, all the items in a folder hierarchy are owned by the account that created the top-level folder, regardless of which account is used to upload that file. So, you could use a SPA to create a folder for your department/group, then invite the people who need access into that folder. From then on, any items they put in that folder hierarchy will be owned by the SPA, not the individual user. See https://kb.berkeley.edu/page.php?id=44841 for more details. Box also makes it easy to transfer the ownership of a folder hierarchy all in one go—see http://community.box.com/t5/Collaboration-and-Sharing/How-Do-I-Change-The-Owner-Of-A-Folder/ta-p/149 for how. I’ll also use the opportunity to highlight the fact that Box is now also unlimited storage, as Larry Conrad mentioned in his CalMessage a couple of days ago <http://technology.berkeley.edu/news/improved-collaboration-and-communication-tools>. For more of a comparison between Box and Drive, see https://kb.berkeley.edu/page.php?id=44390 We, along with many of Google’s other customers, have been lobbying them for a while now to make this sort of thing easier. No results so far, though. Hope that’s helpful! Ian > On Aug 27, 2015, at 2:20 PM, Richard DESHONG <rdesh...@berkeley.edu> wrote: > > In bDrive, how do we change ownership of a doc? > > We have a shared folder, and various staff have created docs. When a staff > member leaves our dept, I'd like to transfer ownership to someone still in > our dept. > > I've looked at: > https://support.google.com/docs/answer/2494892?hl=en > <https://support.google.com/docs/answer/2494892?hl=en> > > which suggests that in Advanced sharing, I can click on the menu next to > someone name and select an option "Is Owner". This option does not exist > for me. > > -- > Richard DeShong, Systems Analyst, Athletic Study Center, U.C.Berkeley > 164 Chavez Student Center, Berkeley, CA, 94720-4220 > 510-642-5123 asc.berkeley.edu <http://asc.berkeley.edu/> > > ------------------------------------------------------------------------- > The following was automatically added to this message by the list server: > > To learn more about Micronet, including how to subscribe to or unsubscribe > from its mailing list and how to find out about upcoming meetings, please > visit the Micronet Web site: > > http://micronet.berkeley.edu > > Messages you send to this mailing list are public and world-viewable, and the > list's archives can be browsed and searched on the Internet. This means > these messages can be viewed by (among others) your bosses, prospective > employers, and people who have known you in the past. > > ANNOUNCEMENTS: To send announcements to the Micronet list, please use the > micronet-annou...@lists.berkeley.edu list. ___ Ian Crew IST-Architecture, Platforms and Integration (API) Earl Warren Hall, Second Floor University of California, Berkeley
------------------------------------------------------------------------- The following was automatically added to this message by the list server: To learn more about Micronet, including how to subscribe to or unsubscribe from its mailing list and how to find out about upcoming meetings, please visit the Micronet Web site: http://micronet.berkeley.edu Messages you send to this mailing list are public and world-viewable, and the list's archives can be browsed and searched on the Internet. This means these messages can be viewed by (among others) your bosses, prospective employers, and people who have known you in the past. ANNOUNCEMENTS: To send announcements to the Micronet list, please use the micronet-annou...@lists.berkeley.edu list.
