Re: What is a PMC Chair?
On Thu, May 31, 2012 at 9:56 AM, Ross Gardler rgard...@opendirective.com wrote: Since discussion has turned to graduation I'd like to invite people to consider who they would like to have as PMC chair. The first part of this is understanding what the role of a PMC chair is. Since someone contacted me off-list regarding this I think it would be useful for me to make it clear up front that I have no interest in, and would not accept a nomination for PMC Chair. As many of you know, I am Chair of the OASIS Open Document Format Technical Committee, the standards committee that controls the ODF standard. As part of that role I need to neutrally chair a committee with participants from a wide range of implementors, open source and commercial, including Microsoft, LibreOffice, Calligra, Gnumeric, Symphony and OpenOffice. It would be problematic if I there was a perception that I had that degree of formal influence over both the standard and its most prominent implementation. Hopefully this clears the air a little. I believe we have several members of our community who would be excellent PMC Chairs, should they chose to serve us in that role. The main difficulty will be for us to pick only one from this abundance. Regards, -Rob First and foremost the position of chair does not bring any additional authority over the project, at least not in normal circumstances. It is true that in the event of a deadlock the chair has a casting vote, however I have never seen this happen. In reality the chair is just the same as any other PMC member except that they are expected to do a certain amount of paperwork for the PMC and, more importantly, they are a community facilitator. You can find a full description of the responsibilities at [1]. In summary they are: - Subscribe to and monitor board@ (and board meeting minutes) and infrastructure@ at lists, ensuring the community takes any necessary actions - Submit quarterly reports - Maintain PMC membership records - Ensure everyones voice is heard Before calling for nominations (and people can self-nominate if they so desire) I would like to take a few days to allow people to ask any questions about the role and the type of individual that is best suited to be a chair. Ross [1] http://www.apache.org/dev/pmc.html#chair -- Ross Gardler (@rgardler) Programme Leader (Open Development) OpenDirective http://opendirective.com
What is a PMC Chair?
Since discussion has turned to graduation I'd like to invite people to consider who they would like to have as PMC chair. The first part of this is understanding what the role of a PMC chair is. First and foremost the position of chair does not bring any additional authority over the project, at least not in normal circumstances. It is true that in the event of a deadlock the chair has a casting vote, however I have never seen this happen. In reality the chair is just the same as any other PMC member except that they are expected to do a certain amount of paperwork for the PMC and, more importantly, they are a community facilitator. You can find a full description of the responsibilities at [1]. In summary they are: - Subscribe to and monitor board@ (and board meeting minutes) and infrastructure@ at lists, ensuring the community takes any necessary actions - Submit quarterly reports - Maintain PMC membership records - Ensure everyones voice is heard Before calling for nominations (and people can self-nominate if they so desire) I would like to take a few days to allow people to ask any questions about the role and the type of individual that is best suited to be a chair. Ross [1] http://www.apache.org/dev/pmc.html#chair -- Ross Gardler (@rgardler) Programme Leader (Open Development) OpenDirective http://opendirective.com
Re: What is a PMC Chair?
How often a new chair will be selected? Yearly or depends on ... On Thu, May 31, 2012 at 9:56 PM, Ross Gardler rgard...@opendirective.com wrote: Since discussion has turned to graduation I'd like to invite people to consider who they would like to have as PMC chair. The first part of this is understanding what the role of a PMC chair is. First and foremost the position of chair does not bring any additional authority over the project, at least not in normal circumstances. It is true that in the event of a deadlock the chair has a casting vote, however I have never seen this happen. In reality the chair is just the same as any other PMC member except that they are expected to do a certain amount of paperwork for the PMC and, more importantly, they are a community facilitator. You can find a full description of the responsibilities at [1]. In summary they are: - Subscribe to and monitor board@ (and board meeting minutes) and infrastructure@ at lists, ensuring the community takes any necessary actions - Submit quarterly reports - Maintain PMC membership records - Ensure everyones voice is heard Before calling for nominations (and people can self-nominate if they so desire) I would like to take a few days to allow people to ask any questions about the role and the type of individual that is best suited to be a chair. Ross [1] http://www.apache.org/dev/pmc.html#chair -- Ross Gardler (@rgardler) Programme Leader (Open Development) OpenDirective http://opendirective.com
Re: What is a PMC Chair?
Excellent points from the project perspective. Note that PMC chairs are also made officers - Vice Presidents - of the ASF. From the larger organizational perspective, the most important duty of a PMC chair is ensuring that: - The project's status is accurately reported to the board. - Any feedback or questions from the board are communicated to the PMC and an answer (if required) is provided back to the board in a timely manner. For those interested in the subject of governance at the ASF, I recommend these pages (which while listed as DRAFT are really just about done already): http://www.apache.org/foundation/governance/ http://www.apache.org/foundation/governance/orgchart.html - Shane On 2012-05-31 9:56 AM, Ross Gardler wrote: Since discussion has turned to graduation I'd like to invite people to consider who they would like to have as PMC chair. The first part of this is understanding what the role of a PMC chair is. First and foremost the position of chair does not bring any additional authority over the project, at least not in normal circumstances. It is true that in the event of a deadlock the chair has a casting vote, however I have never seen this happen. In reality the chair is just the same as any other PMC member except that they are expected to do a certain amount of paperwork for the PMC and, more importantly, they are a community facilitator. You can find a full description of the responsibilities at [1]. In summary they are: - Subscribe to and monitor board@ (and board meeting minutes) and infrastructure@ at lists, ensuring the community takes any necessary actions - Submit quarterly reports - Maintain PMC membership records - Ensure everyones voice is heard Before calling for nominations (and people can self-nominate if they so desire) I would like to take a few days to allow people to ask any questions about the role and the type of individual that is best suited to be a chair. Ross [1] http://www.apache.org/dev/pmc.html#chair
Re: What is a PMC Chair?
On 2012-05-31 10:31 AM, Yong Lin Ma wrote: How often a new chair will be selected? Yearly or depends on ... Up to the project. Many TLPs have bylaws that state they'll have an annual election, although in many cases this is ignored (or forgotten, more likely), and PMC chairs sit for... however long the project wants them. In many cases, the existing chair either gets overloaded (typically with real-life changes outside the project) or simply wants to give someone else a chance, and they call for nominations themselves. It's really up to the PMC to decide this, and then submit resolutions to the board (which are required to change chairs). Presuming the PMC is acting in a healthy manner, the board simply passes the resolution at the next meeting. For a project like AOO, I personally think it would be valuable to have an expectation of an annual nomination/vote process for the chair. - Shane On Thu, May 31, 2012 at 9:56 PM, Ross Gardler rgard...@opendirective.com wrote: Since discussion has turned to graduation I'd like to invite people to consider who they would like to have as PMC chair. The first part of this is understanding what the role of a PMC chair is. First and foremost the position of chair does not bring any additional authority over the project, at least not in normal circumstances. It is true that in the event of a deadlock the chair has a casting vote, however I have never seen this happen. In reality the chair is just the same as any other PMC member except that they are expected to do a certain amount of paperwork for the PMC and, more importantly, they are a community facilitator. You can find a full description of the responsibilities at [1]. In summary they are: - Subscribe to and monitor board@ (and board meeting minutes) and infrastructure@ at lists, ensuring the community takes any necessary actions - Submit quarterly reports - Maintain PMC membership records - Ensure everyones voice is heard Before calling for nominations (and people can self-nominate if they so desire) I would like to take a few days to allow people to ask any questions about the role and the type of individual that is best suited to be a chair. Ross [1] http://www.apache.org/dev/pmc.html#chair -- Ross Gardler (@rgardler) Programme Leader (Open Development) OpenDirective http://opendirective.com
Re: What is a PMC Chair?
On 31 May 2012 15:40, Shane Curcuru a...@shanecurcuru.org wrote: On 2012-05-31 10:31 AM, Yong Lin Ma wrote: How often a new chair will be selected? Yearly or depends on ... ... For a project like AOO, I personally think it would be valuable to have an expectation of an annual nomination/vote process for the chair. Just want to highlight a nuance in Shanes recommendation (which I support). This is an annual nomination/vote process, that does not necessarily mean the chair will change annually. It is also worth noting that the community can vote to remove a chair at any time. Ross
Re: What is a PMC Chair?
Hi all, Can we have a co-chair or a sub-chair? Or we select a new chair immediately when the chair can't do his/her job? Thanks, khirano
Re: What is a PMC Chair?
On Thu, May 31, 2012 at 9:56 AM, Ross Gardler rgard...@opendirective.com wrote: Since discussion has turned to graduation I'd like to invite people to consider who they would like to have as PMC chair. The first part of this is understanding what the role of a PMC chair is. First and foremost the position of chair does not bring any additional authority over the project, at least not in normal circumstances. It is true that in the event of a deadlock the chair has a casting vote, however I have never seen this happen. In reality the chair is just the same as any other PMC member except that they are expected to do a certain amount of paperwork for the PMC and, more importantly, they are a community facilitator. You can find a full description of the responsibilities at [1]. In summary they are: - Subscribe to and monitor board@ (and board meeting minutes) and infrastructure@ at lists, ensuring the community takes any necessary actions - Submit quarterly reports - Maintain PMC membership records - Ensure everyones voice is heard Before calling for nominations (and people can self-nominate if they so desire) I would like to take a few days to allow people to ask any questions about the role and the type of individual that is best suited to be a chair. Typical time commitment? And how does the size of this project impact that? Ross [1] http://www.apache.org/dev/pmc.html#chair -- Ross Gardler (@rgardler) Programme Leader (Open Development) OpenDirective http://opendirective.com
Re: What is a PMC Chair?
There is no score for an official co-chair. That is the board delegates to a single individual and that individual must take full responsibility. However, there is nothing stopping the chair sharing tasks or delegating someone to cover a board report whilst on holiday etc. Ross From a mobile device - forgive errors and terseness On May 31, 2012 8:45 PM, Kazunari Hirano khir...@gmail.com wrote: Hi all, Can we have a co-chair or a sub-chair? Or we select a new chair immediately when the chair can't do his/her job? Thanks, khirano
Re: What is a PMC Chair?
Typical time commitment, over and above normal PMC duties and in a healthy community, would be an average of 3-10 hours a month. The range is pretty much dependent on how involved one is with the broader ASF issues, e.g. read all board and infra mail or just the essential stuff. There is a danger that one gets sucked in even further to other projects and foundation activities. At this point there really is no upper limit, but it is all voluntary. Of course if there is an issue to resolve you can add any number of additional hours to that. Ross From a mobile device - forgive errors and terseness On May 31, 2012 8:52 PM, Rob Weir robw...@apache.org wrote: On Thu, May 31, 2012 at 9:56 AM, Ross Gardler rgard...@opendirective.com wrote: Since discussion has turned to graduation I'd like to invite people to consider who they would like to have as PMC chair. The first part of this is understanding what the role of a PMC chair is. First and foremost the position of chair does not bring any additional authority over the project, at least not in normal circumstances. It is true that in the event of a deadlock the chair has a casting vote, however I have never seen this happen. In reality the chair is just the same as any other PMC member except that they are expected to do a certain amount of paperwork for the PMC and, more importantly, they are a community facilitator. You can find a full description of the responsibilities at [1]. In summary they are: - Subscribe to and monitor board@ (and board meeting minutes) and infrastructure@ at lists, ensuring the community takes any necessary actions - Submit quarterly reports - Maintain PMC membership records - Ensure everyones voice is heard Before calling for nominations (and people can self-nominate if they so desire) I would like to take a few days to allow people to ask any questions about the role and the type of individual that is best suited to be a chair. Typical time commitment? And how does the size of this project impact that? Ross [1] http://www.apache.org/dev/pmc.html#chair -- Ross Gardler (@rgardler) Programme Leader (Open Development) OpenDirective http://opendirective.com
