David Andrews writes:

 > Thanks everyone. This all sounds reasonable except it also identifies 
 > another problem we are having. There is no good search method in 
 > place.

The only way to resolve it in Mailman is to upgrade to Mailman 3, and
use HyperKitty.  As far as I know you can import a Mailman 2 mbox into
HyperKitty without installing the rest of Mailman 3.  If you decide to
go that way, don't use the default indexer Whoosh, it's tragically
slow.  Xapian is highly recommended, and other indexers also seem to
work.  I think I've heard of ElasticSearch installations, and one
friend used freeWAIS -- that's mostly a joke, freeWAIS is unsupported
for decades, but librarians/archivists might feel some nostalgia.

 > Also the organizations librarian wants the archives for historic and 
 > other reasons, so leaving them here won't satisfy that.

As Mark says, there's a $LIST.mbox file at the top of the list archive
subtree for the list that contains all of the posts, which most all
open source mail clients will happily treat as a mail folder, and I
would hope commercial clients do as well.  Just download that to
somewhere the mail client will recognize it as a folder, then you/they
can use the client's capabilities to organize it.



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