Hi Kim, hope things are well at Cornell. We've had some trouble keeping this in check and it is sort of hard to audit, but below is what our Purchasing Handbook says about gift cards. Would love to see any useful responses that hit your inbox:) Thanks and good luck!
GIFT CARDS All gift card purchases are to be pre-approved by your supervisor and meet the below policy: The gift card purchase request form is to be completed and signed by your supervisor and the p-card coordinator prior to any gift card purchase. * Gift cards may only be purchased from an auxiliary or student fund. Exemptions from this policy may be made for a 10 fund purchase in exceptional cases including pre-approved programs at CMC and only with the approval of the Vice President of Fiscal Affairs (VPFA). * They may not be greater than $25. * They must be vendor specific; i.e. Starbucks or Amazon, no generic open Visa/MC. Approved vendor cards are with vendors who provide only authorized purchases. See Unauthorized Expenditures in this Handbook. * No employee is eligible to receive a gift card that has been purchased by the College; any employee-related benefit will be generated by our Human Resources department. Any gift cards or gifts given to employees must be processed by HR and will be considered taxable income to that employee. Employees/faculty/adjuncts must have the opportunity to decline the gift. No gift card can be for flowers; this is unauthorized out of any fund. Steve Boyd Director of Purchasing and Contracts Colorado Mountain College 802 Grand Avenue Glenwood Springs, CO 81601 970.947.8402 From: [email protected] [mailto:[email protected]] On Behalf Of Kimberlee Heberle Sent: Monday, August 18, 2014 12:55 PM To: Institutional policy-related discussions ([email protected]) Subject: [acupa-l] Gift Cards Policy Hello, I am currently conducting research on the use of Gift Cards. Do any of you have an example of a Gift Card Policy at your institution? Any help would be much appreciated. Thank you, Kim Heberle Business Policies & Procedures Specialist Division of Business & Finance University of the Pacific Office: (209) 946-2668 Fax: (209) 946-2203 ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html<http://cp.mcafee.com/d/FZsS96QmbLcLf8TjdTdFTo73DC4mkjqtS1MVVx4sOrjKMe7fc8IFCQrI8FCzBCX3xKx2Fp05mGvmeEllD3LgrdSGvmeEllD3LgrdLTIMCWO_R-hpv7nK_RXBQQQmuhd79EVvLt_BHFShhlKejVkffGhBrwqrhdECXYyMCY-ehojd79KVI05JCRJU03wTWF3UQ9Om5WNl5gWlblxek6_U76O5mUmYKyye7ccI8TbLKfcffCzAQswE-l9ZqIouuvTEdCNPbb9IQJXpJriVVFtd40iAXcQg2mNgEq80Jk-lyNJcsrc91O> If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
