I am working with our IT department to create a policy administration database
using SharePoint.
The original concept was worked out in Microsoft Access, and our very
cooperative IT group is now recreating that functionality in SharePoint. The
fact that the data is being managed in SharePoint, however, should be
transparent to the end users. The plan is that workflow will be used to direct
and track the progress of the development and approval processes.
The system will send an email to the owner of a policy when it is due for
review.
The home web page will allow anyone to find active policies of interest with a
word search, or will allow browsing through a list of policy titles. There
will also be an easy way to view and comment on any pending policies which have
been posted for campus review.
In designing this system, I have borrowed liberally from the websites of fellow
members. Thanks to all of you for providing such good examples.
I will let you know when it is far enough along to be worth opening up for you
to view.
Best regards,
Alan
Alan Sibert
University Policies Coordinator
UNIVERSITY of
NORTH GEORGIA
Physical Address: 60 West Main Street / Room 239
Mailing Address: 82 College Circle
Dahlonega, GA 30597
706-867-2558 (Office)
678-485-1765 (Cell)
P.S. The primary reason for moving in this direction is that this is a
relatively new office without much of a budget beyond my salary.
From: [email protected]
[mailto:[email protected]] On Behalf Of Lloyd, Lynda
Sent: Friday, March 06, 2015 9:41 AM
To: Association of College and University Policy Administrators
Subject: RE:[acupa-l] University Policy and Procedure Management System
Jennifer,
We have a public facing policy webpage. Here is the link:
http://www.nwacc.edu/web/policy/
1. On the back end, I use a spreadsheet for tracking policy throughout
the calendar year (example attached) and keep drafts in electronic files.
2. I am currently working with a company out of Dallas and utilizing an
HR software they sell as a potential policy management system and library (with
some changes in current software). Hopefully more to come by the year's end as
I think this system has merit and will be affordable. If so, I am hoping to
share more details at 2016 ACUPA conference.
3. All the other software companies I looked into were over my budget
capability and didn't have much to offer in terms of the cost - my opinion.
4. I started with the idea of using SharePoint in 2011 when I began to
build our policy web pages and identify a system for managing policy
development. After my initial training in SharePoint and basic design of how
this would work for policy development and access, I quickly decided that
getting other key stakeholders and policy review committees up to speed on how
to use SharePoint was a barrier to the effectiveness of my intent.
Hope this helps.
Lynda Lloyd, M.Ed., P.H.R.
Director of Institutional Policy & Compliance
NWACC Policy<http://www.nwacc.edu/web/policy/policy_procedure>
479-619-4248 office
479-381-8660 wireless
This message is intended solely for the recipient to whom it is addressed. If
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From:
[email protected]<mailto:[email protected]>
[mailto:[email protected]] On Behalf Of
[email protected]<mailto:[email protected]>
Sent: Wednesday, March 04, 2015 12:58 PM
To: 'Association of College and University Policy Administrators'
Subject: [acupa-l] University Policy and Procedure Management System
Hello All,
The University of Louisville is in the process of developing a university
policy program and we are looking at using SharePoint or building a system
in-house. We are in the beginning stages of this and have the following
questions:
1. Do any of you have experience with developing a policy library on a
public website at your institution?
2. If yes, what system are you using for policy and procedure management?
3. For those of you who use SharePoint for policy and procedure management,
are you willing to share your template?
4. For those of you who built a policy and procedure management system
in-house, are you willing to share or license it?
Any help is greatly appreciated!
Thanks,
Jennifer S. Mudd, CPA, CCEP
Compliance Manager
Institutional Compliance Office
University of Louisville
425 W. Lee St.
Louisville, KY 40208
502-852-5709
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If you have questions about the ACUPA e-list, please contact Jamie Parris at
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ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply
will be distributed to the ENTIRE list of members. If you do NOT want to send
an e-mail to everyone, please reply directly to the individual who initiated
the query (their e-mail address appears in the "From" line of their original
e-mail).
If you wish to remove yourself from the ACUPA e-mail list, please go to the
following website and complete the form. We will remove you from the list
within 24 hours, during normal business hours.
http://www.acupa.org/MembershipForm_Discontinue.html
If you have questions about the ACUPA e-list, please contact Jamie Parris at
[email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance>
or 607-255-6837.
