Hi, Tammy, The University of New Mexico's policy on "Staff Recognition Programs" is available here<https://policy.unm.edu/university-policies/3000/3235.html>. Our policy on "Service Awards" to honor years of service is available here<https://policy.unm.edu/university-policies/3000/3745.html>. Under our policy on "Allowable and Unallowable Expenditures,"<https://policy.unm.edu/university-policies/4000/4000.html> food and light refreshments may be purchased for functions that recognize exemplary service (see the excerpt below).
5. Food and Refreshments for Employee Events and Meetings 5.1. Business Meetings When meetings of an administrative nature are held that are directly related to the business of the University, the cost of meals or light refreshments may be paid from University funds. Meals must be necessary and integral to the business meeting, not a matter of personal convenience. The meetings should take place over an extended time and if an agenda is prepared for the meeting it should include a working meal to indicate the meal is part of a business function. The expenditure of funds for food and refreshments should be cost-effective and reasonable. Generally, meal costs should be comparable to state per diem meal rates, and light refreshments should cost no more than five dollars ($5.00) per attendee. The provision of food for gatherings of University employees on a daily or similar ongoing basis is not considered to be an appropriate use of University funds. Food may be provided at meetings of University employees on an occasional basis. Food and refreshments may be purchased with University funds for one or more of the following purposes or activities: * Recognition or promotion of exemplary academic achievement, scholarship, or service. I hope this information is helpful. Best, Pamina ___________________________________________ [cid:FEB8830B-3323-46E1-B369-AD2D9B6A31AB] Pamina M. Deutsch University Policy and Administrative Planning Director UNM Policy Office, 114B Scholes Hall MSC05 3357 1 University of New Mexico Albuquerque, NM 87131-0001 Tel. 505.277-2069 Web. http://policy.unm.edu<http://policy.unm.edu/> From: <[email protected]<mailto:[email protected]>> on behalf of "Strom, Tammy L - (tammyv)" <[email protected]<mailto:[email protected]>> Reply-To: Association of College and University Policy Administrators <[email protected]<mailto:[email protected]>> Date: Tuesday, July 14, 2015 12:22 PM To: Association of College and University Policy Administrators <[email protected]<mailto:[email protected]>> Subject: [acupa-l] Retirement / Employee Recognition Policy University of Arizona is actively working on revising policies on retirement farewells (10 years consecutive service) as well as, employee recognition (less than 10 years of service although, exception contributions to the college) and would value any input or policies your institutions may have in this arena. Thank you, Tammy L. Strom Assistant Director of Operations, Financial Services Office 888 N. Euclid 4th Floor Room 402 Tucson AZ 85722 PH 520-626-5276 FAX 520-626-1243 [email protected]<mailto:[email protected]> [http://www.fso.arizona.edu/intranet/communications/UA_FSO_email-signature.png] ATTN: Please be aware that when you respond to an ACUPA-L e-mail, the reply will be distributed to the ENTIRE list of members. If you do NOT want to send an e-mail to everyone, please reply directly to the individual who initiated the query (their e-mail address appears in the "From" line of their original e-mail). If you wish to remove yourself from the ACUPA e-mail list, please go to the following website and complete the form. We will remove you from the list within 24 hours, during normal business hours. http://www.acupa.org/MembershipForm_Discontinue.html If you have questions about the ACUPA e-list, please contact Jamie Parris at [email protected]<mailto:[email protected]?subject=ACUPA%20e-list%20assistance> or 607-255-6837.
